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Home ›› Submit ›› Financial Awardee Submissions ››

Scientific and Technical Information (STI) Reporting Requirements for Financial Assistance Awardees

The Department of Energy (DOE) requirements for reporting scientific and technical information (STI) for financial assistance awards is established by DOE O 241.1B, the DOE Special Terms and Conditions for Grants and Cooperative Agreements (link is external),2 CFR 910, 48 CFR 935.010, and 10 CFR 605 (The Office of Science Financial Assistance Program).

The initiator of the financial assistance award, usually the sponsoring program office, in coordination with the Contracting Officer, specifies the type, frequency, and content of STI reports or products required under the corresponding financial assistance award. The DOE Federal Assistance Reporting Checklist and Instructions (DOE F 4600.2) (link is external)provides a checklist of STI reporting requirements and instructions for submitting STI for DOE financial assistance awards.DOE's Contracting Officers are required to ensure that the STI products required by the reporting checklist are included in the award agreements and are provided to OSTI as specified per the terms and conditions of the award. Additional Guidance for submission of STI products is provided by way of the DOE Financial Assistance Guide (link is external).

Generally, research and development (R&D) awards require a final scientific/technical report which is to be submitted within a certain time after the expiration of an award. Submissions of final, peer-reviewed accepted manuscripts for published articles resulting from the award are also required, per the DOE Public Access Plan (link is external). Additionally, awards may call for identification of STI products developed under the award and technology transfer activities, i.e., journal publications; other public releases of research results; Web or Internet sites that reflect project results; software; databases; inventions; patent applications and/or licensing agreements, some of which are suitable for announcement and availability as STI. Another example of an appropriate STI submission includes documents that provide an analysis or summary of the research program.

Submitting STI Products to DOE via Energy-Link (E-Link)

The financial assistance recipients must submit the required STI products resulting from R&D funded work as specified by the DOE F 4600.2 (link is external).

Contracting officers and contracting officer technical representatives are responsible for ensuring that the required STI products, as identified on DOE F 4600.2, are monitored and provided to OSTI per the DOE F 4600.2 instructions. DOE contracting officers, DOE STI releasing officials, and other select DOE office staff will be provided access to E-Link upon request to ensure appropriate review of the DOE Announcement Notice (AN) 241.3 metadata and the accompanying full-text for the product submission. Prior to releasing the AN 241.3 and corresponding STI product, the respective DOE office's STI releasing official is responsible for ensuring appropriate review of the announcement data and the accompanying full-text for restrictions on the announcement and availability of the full-text information. This review will include the identification of any restrictions on the announcement, accuracy of data protection markings consistent with the respecting AN 241.3 IP Distribution Limitation, and availability of the full-text; correction of previously submitted records, if necessary; and the release of STI products to OSTI.

Contract Closeout Related to STI Products

Contracting officers are to ensure that required STI products are submitted electronically and received by the Department by way of Energy-Link (E-Link) prior to closing out the award. Contracting officers or other DOE staff may obtain a password to access E-Link and can query the STI metadata for their respective awarding office. The metadata may be searched by contract/grant number, title, author, report number, and OSTI identification number. Apply for E-Link access here (link is external).