Submitting Final Scientific/Technical Reports
Recommended Characteristics of STI Technical Reports
DOE reporting requirements for financial assistance recipients are specified as scientific/technical reporting deliverables on the Federal Assistance Reporting Checklist (DOE F 4600.2). Other awardees', such as Non-major Site/facility Management Contractors, technical reporting requirements are identified in Section J, List of Attachments, of the contract as part of the Performance Work Statement/Statement of Work, or as a separate attachment.
Each required Scientific/Technical Report deliverable is to be submitted to DOE in electronic format as indicated in the award instrument/contractual agreement. Electronic documents should be submitted in one integrated file that contains all text, tables, diagrams, photographs, schematic, graphs, and charts and the file size should not exceed 120 MB.
The report deliverable should be submitted via the Announcement Notice 241.3, Announcement of U.S. Department of Energy Scientific and Technical Information for Use by Financial Assistance Recipients and Non-major Site/facility Management Contractors.The Web-based AN 241.3 and instructions are available on the DOE Energy Link (E-Link) System.
A username and password are not needed to submit the AN 241.3; however, it is imperative that your contract number is accurate.Below are basic instructions and other helpful information related to the scientific/technical reporting deliverable.
Recommended Characteristics of STI Technical Reports
Front Matter
Placement on STI Product:
Title PageComment:
Briefly informs of purpose, scope, and findingsPlacement on STI Product:
Follows Title PageComment:
Credits substantial contributors to the work who are not authorsPlacement on STI Product:
Cover and Title PageComment:
Includes primary author and all contributing authorsAvailability Statement
Placement on STI Product:
Cover, inside front cover, and title pageComment:
DOE funding agreementPlacement on STI Product:
Refer to DOE M 471.2-1C,Classified Matter Protection and Control ManualComment:
Classification level and category of informationPlacement on STI Product:
Refer to DOE M 471.1-1,Identification and Protection of Unclassified Controlled Nuclear Information Manual; DOE M 471.2-1C,Classified Matter Protection and Control Manual; DOE O 471.7, Controlled Unclassified Information; Controlled Unclassified Information Marking Handbook;DOE O 5610.2, Control of Weapon Data;and DOE M 452.1-1A, Protection of User Control Vulnerabilities and DesignComment:
Markings that identify special handling or dissemination requirementPlacement on STI Product:
Cover or title pageComment:
Month and Year of releasePlacement on STI Product:
Cover or title pageComment:
Outlines restrictions or limitations on distributionPlacement on STI Product:
Cover, inside front cover, title pageComment:
Specifies the DOE office funding work productPlacement on STI Product:
Follows Table of ContentsComment:
Lists 5 or more figures or tables or any combination thereofPlacement on STI Product:
Cover, title page, outside back coverComment:
Name and address of the performing or research organization and/or site of originPlacement on STI Product:
Cover, title page or outside back coverComment:
Report number unique to releasing company/Placement on STI Product:
Before title pageComment:
Used by federal agencies for database buildingPlacement on STI Product:
Included in title on cover or title page and first page of textComment:
Month/year of reporting periodPlacement on STI Product:
Follows Title PageComment:
Outlines organization and scope of a reportPlacement on STI Product:
Cover and Title PageComment:
A brief title and if necessary, subtitlePlacement on STI Product:
First page of productComment:
Provides information for description and bibliographic informationText Body
Placement on STI Product:
Final paragraph of text (prior to Summary)Comment:
Presents substantiated findings, discusses their implications and presents author's optionPlacement on STI Product:
1st page of textComment:
States subject, purpose, scope and plan for developing reportPlacement on STI Product:
Citations within the text or footnotesComment:
Cites sources of information used by author(s) of reportsPlacement on STI Product:
Follows Lists of Figures and Tables and/or Table of ContentsComment:
Summarizes problem, results, conclusions, recommendationsBack Matter
Placement on STI Product:
Follows BibliographyComment:
Contains supplemental information not essential to the textPlacement on STI Product:
Follows AcknowledgementsComment:
Lists additional sources of information not cited in the text of a reportPlacement on STI Product:
Last page of productComment:
Gives permanent record of initial distribution of report