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Financial Awardee Submissions

University Financial Assistance Recipients identify Final Scientific/Technical Report/Product reporting requirements listed under Scientific/Technical Reporting on the DOE F 4600.2, Federal Assistance Reporting Checklist and Instructions (link is external), received as part of the Terms and Conditions of the contractual agreement.

The steps below provide helpful information for submitting STI. See also STI Reporting Requirements for Financial Awardees.

Journal Article/Accepted Manuscript

For awards made on or after October 1, 2014, submission to DOE of final peer-reviewed accepted manuscripts is required (see Public Access FAQs). Even if not specifically required under earlier awards, the recipient/author may submit an accepted manuscript of a journal article for work published as a result of DOE funding for inclusion in DOE PAGES.

The final peer-reviewed accepted manuscript is to be electronically submitted using the AN 241.3 (link is external) submission tool.

Software

If software is the final deliverable, submit via:

Technical Reports

Final Scientific/Technical Reports/Products are to be provided electronically in Adobe Portable Document Format (PDF) and be one integrated PDF file that contains all text, tables, diagrams, photographs, schematic, graphs, and charts. Ensure documents are not encrypted or password-protected.

Final Scientific/Technical Report/Products must be accompanied by a completed AN 241.3 (link is external).

    1. No password is required to access the AN 241.3.
    2. Set the browser to accept all cookies before starting the submission process.
    3. Be sure to input the contract number accurately. If an invalid contract number error message appears, contact OSTI for assistance at (865) 576-4070 or email Elink_Helpdesk@osti.gov.
    4. Ensure all required data indicated in red and preceded by an asterisk is completed prior to uploading the scientific/technical report or product.
    5. After submitting the document, print a copy of the submission confirmation as a record copy. Retain a record of the OSTI ID for the item submitted as it may be required during progress reporting or project close-out.
    6. A notification regarding the submission will be sent to your DOE contracting officer/contract specialist and DOE Releasing Official.

      Datasets

      Although not currently a required deliverable for financial assistance awardees, a service is offered by OSTI whereby a Digital Object Identifier (DOI) will be assigned and registered with DataCite for subsequent use in citing the scientific data in, for example, published articles.

      AN 241.6 (link is external) - Login information is not needed. Use the step-by-step Web Submission Interface to complete submission of the dataset metadata record.

      Questions related to submission of dataset metadata may be sent to DOEDataID@osti.gov.

      Submission Process

      Review Final Scientific/Technical Report/Product for sensitivities listed on AN 241.3 under "STI Product Review/Release Information" and for protected Personally Identifiable Information (PII) prior to upload.

        1. Whether the distribution of the final report/product is to be unlimited (publicly releasable) or controlled, submit both the AN 241.3 and the final report/product. E-Link provides Secure Socket Layer (SSL) protection of the document submitted.
        2. Protected Personally Identifiable Information defined in the DOE F 4600.2 instructions should be excluded from the final report/product as well as the AN 241.3.

          Prior to submission of AN 241.3 and final report/product via E-Link, ensure documents with controlled distribution are appropriately marked according to the DOE F 4600.2 instructions listed under Section B., Scientific/Technical Reporting or other guidance. During submission, you must certify that this has been done.

          Refer to the DOE Contracting Officer or Award Administrator for additional instructions related to the submission.

          Non-scientific technical reports/deliverables and draft/informal reports should not be submitted via E-Link.