United States Department of Energy

Energy Link System (E-Link)

DOE STI Management System


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Announcement Notice 241.3 Instructions

All *Required Fields must be completed
before a document can be attached in Part II.


*Report/Product Number

This is a unique identifier that you create.

Use DOE, an acronym that identifies the awardee, and the final five to seven characters from your contract or grant number.

Example: For award #AC02-01FE11111, with Yale University, the report number would be: DOE-YALE-11111 or DOE-YALE-FE11111. If the contract or grant requires more than one technical report, you may use a suffix to identify them.

Example:
1st report: DOE-YALE-11111-1
2nd report: DOE-YALE-11111-2
3rd report: DOE-YALE-11111-3

"None" may also be entered in this field when a report number is not appropriate, i.e. when the submission is a journal article.


*DOE Award/Contract Number(s)

The format should be: two alphabetic characters, two numeric characters, a dash, two-digit year, two alphabetic characters, and a five digit number; or, two alphabetic characters and seven digits.
Examples: FG11-96EK82252, FC25-96EU50430, AC02-94RS12345, and SC0001234.


Other Identifying Number(s)

Additional unique identifying numbers associated with the scientific and technical report/product may be provided (e.g., CRADA numbers, Non-DOE contract numbers). More than one may be provided. Separate multiple numbers with a semicolon and a space.


*Recipient/Contractor Organization

Provide the name and location of the organization that performed the research or issued the scientific and technical report/product. More than one may be provided. Separate multiple numbers with a semicolon and a space.


*STI Product Title

Provide the title including volume, edition, and similar information.


*Author(s)

After entering last name, first name, and middle name or initial in the specified blanks, you may also enter the primary author/creator's email address, his or her ORCID number, and his or her affiliation in the remaining three fields of the author section. See About the Addition of ORCID Numbers to E-Link for additional information.

  • You may add as many additional authors as needed by clicking the plus (+) button.
  • You may change the order of author names by selecting the appropriate "author block" and dragging it.
  • If you wish to delete an author's name that you have already entered, click and drag that author entry to the bottom of the list, then click the minus (-) button.

Note that organization names or names of collaborations should not be entered into the author fields. Collaboration names and names of contributing organizations are entered into the Contributor Organizations field.


*STI Product Type

Select one product type. Note that these types will open additional fields on the AN 241.1 because they require additional values be selected as well.

  • Technical Report - Identify the type of technical report provided.
  • Conference Paper/Proceedings - Provide all available conference information (title, location, and dates, as well as sponsoring organization). An agenda alone is not sufficient for announcement. Also provide any associated journal information for this conference, if applicable.
  • Journal Article - Select one of the following and provide all available journal article information:
    • Announcement Citation Only - If providing journal citation data, but full-text article is not being uploaded.
    • Manuscript
  • Other - Excluding software products, please specify other types of STI products not listed here. Example: thesis. Use the DOE F 241.4 for software products.

Availability

Refer requests to [if applicable]. For example: a URL with additional help or contact information about this document.


*Publication/Issue Date

Enter the publication date in mm/dd/yyyy (example: 01/01/2001) or yyyy (example: 1995). If you use the yyyy format, use the drop-down menu to input additional date information.


STI Product or Technical Reporting Period

Enter the beginning and ending dates of the period covered by the STI product. Format is mm/dd/yyyy. Example: 01/01/2001


Select the DOE program office (e.g., Office of Science or SC) providing the funding from the list provided. For projects funded by more than one program office, indicate all sources of the DOE funding in descending order of dollar amount of funding appropriated. Separate multiple program offices with a semicolon and a space. If you do not know the sponsoring DOE program office, enter USDOE manually.


Subject Categories

Select one or more categories from the list provided. Select them in order of relevance to the product. You can review the list of subject category descriptions on the Authorities page.


Keywords

These are words or phrases that describe the content of this product. More than one keyword may be entered; separate multiple keywords with a semicolon and a space.


Description/Abstract

Provide a clear, concise, and publicly releasable English language summary of the information content. The length should be no more than 5,000 characters. To fill this field, you can cut and paste from any word processing file.


*Intellectual Property/Distribution Limitations

STI products should be written for public release; therefore, STI products should not contain proprietary, classified or any information subject to export control. Recipients/contractors are responsible for notifying their DOE contracting officer if the document contains any other type of data before submitting to the DOE address in the award document.

  • Unlimited Announcement - The unrestricted, unlimited distribution of the product will be made publicly available. The government assumes no liability for disclosure of such data.
  • Copyrighted Material - A copyright restriction on part or all of the contents of the STI product may affect the reproduction and distribution of the product by DOE/OSTI. Any restriction as retained in the award document must be specified.
  • Small Business Innovation Research (SBIR) Data - Specify the release date which should be no more than four years from the date that the STI product was provided by DOE to OSTI.
  • Small Business Technology Transfer (STTR) Data - Specify the release date which should be no more than four years from the date that the STI product was provided by DOE to OSTI.
  • Security Sensitive Information
  • Protected Data - You must also select CRADA or cite the data clause paragraph in your award document which allows trade secret like protection (e.g. Energy Policy Act (EPAct), clean coal, electric vehicles, steel initiative, etc.). Then, specify the release date which must be no more than five years.
  • Patentable Material - Provide all applicable patent information.
  • Office of Nuclear Energy Applied Technology - pursuant to 10CFR810.
  • Program Determined Official Use Only

*Recipient/Contractor Point of Contact

Provide the organization or individual(s) name(s) with corresponding contact information that will be included as the point of contact and can respond to external questions about the content of the STI product.


*STI Product Media/Format and Transmission

To be completed by Recipient/Contractor

Media/Format Information
Ensure the STI product/final technical report does not contain protected Personally Identifiable Information (PII) before you upload the document. Protected PII is defined as an individual's first name or first initial and last name in combination with any one or more of types of information, including, but not limited to, social security number, passport number, credit card numbers, clearances, bank numbers, biometrics, date and place of birth, mother's maiden name, criminal, medical and financial records, educational transcripts, etc.

  • Medium Required*
    Select one of the options provided. When an announcement record only is submitted, select "Announcement Notice Only." Audiovisual Material could be applicable for presentations or conference proceedings, but should not be used for software packages.
  • File Format
    Required if the STI product is electronic full text. Select one of the options provided.

*Transmission Information

Required if the if the product type chosen was 'Electronic Document.' Select the 'Browse' button to locate the file on your computer. Valid file formats are: Adobe Portable Document Format (.PDF) or MS Word (.DOC) only. Before you upload the document, you must certify that the document being uploaded has been reviewed for, and does not contain, Protected Personally Identifiable Information.


Location

A Digital Object Identifier (DOI), is a unique string created to identify a piece of intellectual property in an online environment. Enter the complete DOI for this STI Product, if one exists. Valid format is 10.xxxxxxxxxxxxx/yyyyyyyyyyyyy - see CrossRef.Org [exit federal site] for more information.


Timing Out

The announcement notice has a time limit of an hour, so if you take more than an hour to fill out the notice, you will receive a timeout message. If you receive a timeout message, you can select the "Back" button on your browser, and resubmit the notice.


Print

Please review carefully and print your information before submitting the announcement notice. You will not be able to view or edit information once you submit the notice.


Submit

When the notice is complete, select the "Submit" button. If the information is complete and correct, you will move to a screen with a summary of your input. The summary screen should be printed for your records, and enclosed with your STI product if you are mailing it to the contracting office. Upon successful submission of the announcement notice, an email will automatically be sent to your contracting officer notifying them of your submission.


Some links on this page may take you to non-federal websites. Their policies may differ from this site.