U.S. Department of Energy
Scientific and Technical Information Program

AN 241.1 Web Version InstructionsMust have an E-Link user account prior to using this method.Identify STI product type to determine whether to provide announcement notice only applicable to copyrighted STI or both announcement notice and full-text document for all full-text documents.Review full-tex...t document for sensitivities listed on AN 241.1 under "Distribution/Access Limitations" and protected personally identifiable information (PII).If copyrighted journal article, conference paper/proceedings, or book, submit only the announcement notice and provide the availability of the publication.If unclassified unlimited full-text document, submit both the announcement notice and the full text.If unclassified unlimited full text and your site is hosting on a public server, provide the announcement notice including the unique uniform resource locator (URL).If protected distribution/access limitation full-text document, submit both the announcement notice and the full text. E-Link provides Secure Socket Layer (SSL) protection.The electronic format is determined based on whether the full-text document is being uploaded or a unique URL is provided.If full-text document is being uploaded, the electronic format options are Searchable PDF or Non-Searchable PDF.If URL is provided, the electronic format options are Searchable PDF or HTML.Ensure all required fields indicated in red and with an asterisk are completed prior to AN 241.1 submission.The STI Releasing Official should:Prior to the submission of the announcement notice and full-text document thru E-Link, verify that all necessary reviews have been completed.Verify that the STI product should be released by OSTI in accordance with the intellectual property/distribution limitation marked on the AN 241.1 and submit.Note:For Unclassified Controlled Nuclear Information, please refer to AN 241.5All *Required Fields must be completed before a document can be attached in Part II.*Site CodeSelect your site code from the drop-down list.*STI Product TypeSelect one product type. Note that these types will open additional fields on the AN 241.1 because they require additional values be selected.Technical/Workshop Report - Identify the type of technical report provided.Conference/Event Paper or Presentation/Proceedings - Provide all available conference information (title, location, and dates, as well as sponsoring organization). An agenda alone is not sufficient for announcement. Also provide any associated journal information for this conference, if applicable.Journal Article - Select one of the following and provide all available journal article information (entering the DOI, if known, will auto-populate many of the metadata fields):Announcement Citation Only - If providing journal citation data, but full-text article is not being uploaded.ManuscriptFinal, Peer-Reviewed Accepted ManuscriptProgram DocumentS&T Accomplishment ReportBook/MonographPatentThesis/DissertationFactsheet*STI Product TitleProvide the title including volume, edition, and similar information.*Author(s)The preferred method for submitting author names is to use the "Enter Each Author" option. This option is formatted to provide the best search, retrieval, and validation of author names and accompanying information, including an author's ORCID number. See About the Addition of ORCID Numbers to E-Link (link is external) for additional information.After entering last name, first name, and middle name or initial in the specified blanks, you may also enter the primary author/creator's email address, his or her ORCID number, and his or her affiliation in the remaining three fields of the author section.You may add as many additional authors as needed by clicking the plus (+) button.You may change the order of author names by selecting the appropriate "author block" and dragging it.If you wish to delete an author's name that you have already entered, click and drag that author entry to the bottom of the list, then click the minus (-) button.Note that organization names or names of collaborations should not be entered into the author fields. Collaboration names and names of contributing organizations are entered into the Contributor Organizations field.If you need to use a copy-and-paste method to provide author names, you may use the "Enter All Authors" option. E-Link's parser will then attempt to parse your text string into the designated fields to enable accurate search and retrieval.If using the "Enter All Authors" option:Enter last name, first name, middle initial and additional qualifiers separated by commas. Example: Smith, Richard, T.More than one author may be provided; separate multiple entries with a semicolon and a space. Example: Smith, Richard T.; Jones, John W.Author affiliations should be inside parentheses. Example: Smith, Richard, T. (Office of Scientific and Technical Information)If an email address is entered in the "Enter All Authors" field, it must be preceded with "email:" Example: Jones, John W. email: jjones@osti.gov (Office of Scientific and Technical Information). Note that email addresses will not display in public databases; they are for administrative purposes only.If an author does not exist, the word "None" should be entered.Contributor OrganizationsThe name of a Research/Project Collaboration, if applicable, should be entered in this field, not in the author field. Contributor organizations are not authors' affiliations, the originating research organization, nor the funding/sponsor organization. They are, instead, any company, institution, or organization to which the submitter wishes to provide recognition and which clearly does not fit into any of the other organization fields. Examples of possible contributor organizations that a submitter may want to list (in addition to listing a collaboration name) include:An external organization that provided significant review of the research product.An organization that provided site management but was not directly involved in the research/experiment itself.An organization that collected data to provide to the originating research organization.A data center or repository that is not listed as the originating research organization.This is a free text field and can hold multiple organizations names. Each different organization should be separated by a semi-colon followed by a space.*Report/Product Number(s)This is a unique identifier that you create.Use DOE, an acronym that identifies the awardee, and the final five to seven characters from your contract or grant number.Example: For award #AC02-01FE11111, with Yale University, the report number would be: DOE-YALE-11111 or DOE-YALE-FE11111. If the contract or grant requires more than one technical report, you may use a suffix to identify them.Example:1st report: DOE-YALE-11111-12nd report: DOE-YALE-11111-23rd report: DOE-YALE-11111-3"None" may also be entered in this field when a report number is not appropriate, i.e. when the submission is a journal article.*DOE Contract Number(s)The format should be: two alphabetic characters, two numeric characters, a dash, two-digit year, two alphabetic characters, and a five digit number; or, two alphabetic characters and seven digits.Examples: FG11-96EK82252, FC25-96EU50430, AC02-94RS12345, and SC0001234.R&D Project ID(s)Enter the unique and permanent Project ID assigned to the project itself by the Operations Office, DOE Program Office, laboratory, or other installation to identify a particular research project. Multiples may be provided; separate multiple entries with a semicolon and a space. Sample formats: P/ORNL-2533; TTP/RL439005Work Proposal Number(s), Revision NumberOptional information. Any format and multiple entries are accepted.Work Authorization Number(s), Revision NumberOptional information. Any format and multiple entries are accepted.Other Identifying Number(s)Examples of other identifying numbers that submitters may want to include are:The number assigned by arXiv.org to an author's posting of a paper (arXiv: 1501.00003)The accession number from the submitting site's database (45029 or any format)Any identifying number that may have meaning or retrieval utility to a particular segment of the anticipated user population (any format)Note that these other identifying numbers do not typically fit more specific identifier fields available for input, i.e. fields such as product/report number, contract number, R&D project IDs, etc. Note also that multiple identifiers may be input here. A semi-colon and a space must be used to separate each identifier from the next one following it.*Originating Research OrganizationProvide the name and location of the organization that performed the research or issued the scientific and technical report/product. More than one organization may be provided; separate multiples with a semicolon and a space. Example: Pacific Northwest National Laboratory, Richland, WA*Publication Issue DateEnter the publication date in mm/dd/yyyy (example: 01/01/2001) or yyyy (example: 1995). If you use the yyyy format, use the drop-down menu to input additional date information.LanguageSelect the name of the additional language(s) in which the information product is written other than English. If language is not provided by the originating organization, the word "English" is the default value.Country of OriginSelect the country of publication. Default value is "United States".*Sponsoring OrganizationSelect the DOE program office (e.g., Office of Science or SC) providing the funding from the list provided. For projects funded by more than one program office, indicate all sources of the DOE funding in descending order of dollar amount of funding appropriated. Separate multiple program offices with a semicolon and a space. If you do not know the sponsoring DOE program office, select USDOE.Publisher Name and LocationThis is a required field for Book product type or if different than the Originating Research Organization that issued the document for dissemination.Availability - Refer requests to [if applicable]. For example: A URL with additional help or contact information about this document. This is a required field if the Publisher is the source of availability.Subject CategoriesSelect one or more categories from the list provided. Select them in order of relevance to the product. You can review the list of subject category descriptions on the Authorities Elink page.KeywordsThese are words or phrases that describe the content of this product. More than one keyword may be entered; separate multiple keywords with a semicolon and a space.Description/AbstractProvide a clear, concise, and publicly releasable English language summary of the information content. The length should be no more than 5,000 characters. To fill this field, you can cut and paste from any word processing file.Related Document InformationInformation useful to include in published announcement record which is not suited for any other field on this notice.*Distribution LimitationsUnrestricted DistributionUnlimited Announcement - The unrestricted, unlimited distribution of the product will be made publicly available. The government assumes no liability for disclosure of such data.OpenNet - STI products declassified and made available for public release will also be announced on the Department's OpenNet Database in accordance with the Department's Openness Initiative and DOE Order 475.2B "Identifying Classified Information."Selecting OpenNet as the distribution requires additional information:Accession Number - For use in indicating additional sources of a document. This number may be used by OpenNet users when requesting a document. The Accession Number is a unique identifier of up to 15 alphanumeric characters only (A-Z, a-z, or 0-9). The transmitting field or program office is responsible for ensuring that the number is unique within its jurisdiction. Document Location - If an electronic copy of the document does not accompany the metadata, this should identify additional sources where the public may go to obtain a copy of the document. At a minimum, this entry would contain a point of contact and enough additional information to enable a user to order a document (e.g., address, phone number, fax number, e-mail address, etc.). Multiple location entries may be provided; separate multiple locations with a semicolon and a space. Field Office Acronym - Use the appropriate acronym provided in OpenNet Declassified Information Database Data Input.Declassification Date - Provide the declassification date for any document that has been declassified and publicly released.Declassification Status - Required for all documents being entered into OpenNet. Check 'Sanitized' for documents with portions deleted for privacy or security reasons and enter a declassification date if the sanitized document is also a declassified document. Check 'Never classified' for documents that have never been classified and are being made publicly available.  The other two options are 'Declassified' and 'Unknown'.OpenNet Document Categories - For information products which will be included in the OpenNet Database, provide the appropriate two level subject categories based on the list in OpenNet Declassified Information Database Data Input Specifications, revised December 15, 1994. The list of OpenNet document categories is also available on the ELink Authories page.Distribution Limitations - Controlled Unclassified Information (CUI): (Note:  Recommendations to restrict access to STI products must have a legal basis or be accompanied by written programmatic guidance.  For questions concerning current laws and guidance, refer to the STIP website or contact at stip@osti.gov)  Copyrighted Material w. Restrictions - A copyright restriction on part or all of the contents of the STI product may affect the reproduction and distribution of the product by DOE/OSTI. Any restriction as retained in the award document must be specified.Official Use Only - Limitations/Controlled Unclassified InformationOfficial Use Only - OUOExport Controlled Information (e.g. under ITAR/EAR) (FOIA-Exemption 3) - OUOSecurity Sensitive Information (FOIA Exemption 7) - OUOProtected Data - CRADA or OTHER (specify below) - OUOWhen Protected Data is selected, you must also select CRADA or cite the data clause paragraph in your award document which allows trade secret like protection e.g. Energy Policy Act (EPAct), clean coal, electric vehicles, steel initiative, etc. Then, specify the release date which must be no more than five years.Patent Pending (FOIA Exemption 3) - OUOLimited Rights Data (Proprietary/Trade Secret) (FOIA Exemption 4) - OUOProgram-Determined Official Use Only - (enter exemption number below) - OUOProvide a reference to specific guidance or attach a copy of the specific guidance.Other InformationSpecify other criteria that would necessitate limiting access or restrict announcement of this product.*STI Product Media/Format and Transmission and LocationEnsure the STI product/final technical report does not contain protected Personally Identifiable Information (PII) before you upload the document. Protected PII is defined as an individual's first name or first initial and last name in combination with any one or more of types of information, including, but not limited to, social security number, passport number, credit card numbers, clearances, bank numbers, biometrics, date and place of birth, mother's maiden name, criminal, medical and financial records, educational transcripts, etcSelect one of the medium options provided. Each selection will open additional fields for more information.If "Electronic Document" is selected, first indicate whether the STI document is either posted online, in which case the AN 241.1 record will link to it, or if it is being transmitted to OSTI via the "Upload File" option.For uploaded documents, indicate file format and other requested information. Searchable PDF is the required format for technical reports. Ensure that the document does not contain PII.For documents posted at the originating site, provide the unique URL that links directly to the first page of the STI product. This is required information.If "Audiovisual Material" is selected (typically applicable to conference/event product type), provide the unique URL that links directly to the video, webinar, or audiovisual STI product. This is required information. (Please contact OSTI at (865) 576-6784 if AV material needs to be transmitted to OSTI instead of posted at the submitting site.)Indicate the type of file, such as Audio File, Video File with sound, or Video File w/o sound.Provide the file format of the audiovisual product. Note that the preferred formats are those which can be content-indexed by OSTI's ScienceCinema product. Check the STIP website for detailed information about these formats and what OSTI can and cannot do with them.Provide the length of the video or other audiovisual material as "run time." Example: run time: 01:22:17. This example shows that the run time of the product is one hour, 22 minutes, and 17 seconds. Please use this standard way of reporting run time.When an announcement record only is submitted, select "Announcement Notice Only."Location: Digital Object IdentifierOSTI assigns DOIs to technical reports or obtains correct DOIs for journal articles from CrossRef. If you already know the DOI of the product you are submitting and wish to provide it yourself, you may do so here.*Releasing OfficialThis information is required. Provide the Released By (Name), Date (mm/dd/yyyy), Email, and Phone of the releasing official. You must also select the box verifying that Personally Identifiable Information was not detected in the uploaded STI product.Timing OutThe notice has a time limit of thirty minutes, so if you take more than an hour to fill out the notice, you will receive a timeout message. If you receive a timeout message, you can select the "Back" button on your browser, and resubmit the notice.SubmitWhen the notice is complete, select the "Submit" button. The system will perform several more validations on the fields that you entered. Any errors will be listed at this time, which you can correct. You will find the errors precede each part of the notice in red text, highlighted in yellow. If the information is complete and correct, you will move to a screen with a summary of your input. The summary screen should be printed for your records. 

The AN 241.1 is required for providing most of DOE's scientific and technical information (STI) to OSTI. It announces non-classified STI products with the exception of datasets (AN 241.6), DOE CODE, or software (AN 241.4).  The information provided by the AN 241.1 ensures proper handling, announceme...nt, and dissemination in accordance with DOE statutory responsibilities. There are basic requirements for metadata fields; however, other optional/non-mandatory data fields should be included in the AN when possible. AN 241.1 in E-Link (link is external) allows manual entry of metadata to create a single record at a time.  DOE Laboratories also have the option of submitting via API.241.1 Web Services (API) InstructionsRequired Metadata ElementsSite CodeSTI Product TypeTypeJournal NameSTI Product TitleAuthor(s) and Contributor(s)Report/Product Number(s)DOE Contract Number(s)DOE Contract Number(s)Originating Research Organization (link is external)Publication/Issue Date or Publication/Issue YearSponsoring Organization(s) (link is external)Media/Format InformationReleasing OfficialOptional Metadata ElementsDescription/AbstractDigital Object IdentifierOther Identifying Number(s)R&D Project ID(s)Related Document InformationSubject Categories and Keywords (link is external)Work Authorization NumberWork Proposal NumberSubmitter ResponsibilitiesDO NOT encrypt or password-protect STI products.DO inform OSTI when permanently removing STI from your site's publicly accessible server.  DO inform OSTI when your site's publicly accessible server, hosting STI products, changes.DO update E-Link metadata when access limitations change for STI products.DO replace full-text STI via E-Link upload for STI products as appropriate.

The Announcement Notice (AN) defines a set of metadata, including both required and optional fields, for use in describing the Department of Energy's (DOE) Scientific and Technical Information (STI) products for announcement and availability. An AN includes review and release information, enabling a...nnouncement and searchable online access as appropriate. Review Announcement Notices to learn more about how OSTI collects and preserves information AN 241.1 Lab/Program Offices AN 241.3 Universities and Awardees AN 241.4 Software - Limited DOE CODE Software - Unlimited (Open or Closed Source) AN 241.5 Classified and UCNI Submission AN 241.6 Publicly Available Scientific Research Datasets Please enable JavaScript in your browser if you want to filter the content on this page according to your interests. Choosing an Announcement Notice Show All Submission Tables The submission tool below has been created to help filter the available choices of Announcement Notices. Simply input your affiliation and what you are trying to submit and we will help you figure out what you will need for submission. See Submitting Final Scientific/Technical Reports, STI Reporting Requirements for Financial Assistance Awardees, STI Copyright, Protected STI, and Marking Requirements for additional information. Also, see the DOI Assignment Flowchart (PDF 130.58 KB) for more information on how DOIs are assigned by OSTI.Disclaimers are to be used on all DOE STI products as appropriate. Unclassified or Classified? Select Classification...UnclassifiedClassified What kind of organization are you affiliated with? Select Organization Type...Lab/Site Program OfficeFinancial Awardee/Grantee What type of product are you submitting? Select Product Type...Technical Workshop ReportConference/Event Paper or Presentation ProceedingsAccepted Manuscript of Journal ArticleProgram DocumentScientific and Technical (S&T) Accomplishment ReportBook/MonographPatentThesis/DissertationFactsheetScientific Research DatasetsScientific and Technical Computer Software Showing results for ... ... ... The tables below help identify which tools or resources you will need for submission according to the submitter and the classification and type of STI. See DOE Reporting Requirements, STI Reporting Requirements, STI Copyright, Protected STI, and Marking Requirements for additional information. Classified AN 241.5 More information can be found here. Unclassified - DOE Laboratories, Sites, and Facilities Product Types Submission Method Technical/Workshop Report Submit using AN 241.1. See Attributes to Include. Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers. Conference/Event Paper or Presentation/Proceeding Submit using AN 241.1 Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers. Accepted Manuscript of Journal Article Submit using AN 241.1 Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers. Program Document Submit using AN 241.1 Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers. Scientific and Technical (S&T) Accomplishment Report Submit using AN 241.1 Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers. Book/Monograph Submit using AN 241.1 Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers. Patent OSTI obtains Patents of interest to DOE via special arrangements with the U.S. Patent & Trademark Office (USPTO). Periodic review by Labs and DOE-funded inventors is desirable to ensure that all relevant patents are being included. Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers. Thesis/Dissertation Submit using AN 241.1 Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers. Factsheet Submit using AN 241.1 Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers. Scientific Research Datasets (Announce Only) Submit using AN 241.6 Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers. Scientific and Technical Computer Software Submit using AN 241.4. See 241.4 footnote. Submit using DOE CODE. See DOE CODE footnote. Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers. Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers. Unclassified - Financial Assistance Awardees Product Types Submission Method Technical/Workshop Report Submit using AN 241.3. See Attributes to Include. Conference/Event Paper or Presentation/Proceeding Submit using AN 241.3 Accepted Manuscript of Journal Article Submit using AN 241.3 Book/Monograph Submit using AN 241.3 Patent OSTI obtains Patents of interest to DOE via special arrangements with the U.S. Patent & Trademark Office (USPTO). Periodic review by Labs and DOE-funded inventors is desirable to ensure that all relevant patents are being included. Thesis/Dissertation Submit using AN 241.3 Scientific Research Datasets (Announce Only) Submit using AN 241.6 Scientific and Technical Computer Software Submit using AN 241.4. See 241.4 footnote. Submit using DOE CODE. See DOE CODE footnote. Technical Report Attributes Attributes to include: Cover Page, Page 1: Final Technical Report for DE-XXXXXXXX (Universities and Awardees Only) Title Performing Organization Period of Performance Funding Office Date of Report DOI (if available) Report/Product number (if applicable) Award/Contract/Financial Assistance Number Distribution Statement (if applicable) Page 2: Title Author Abstract Distribution Statement (if applicable) Page 3: Disclaimers are to be used on all DOE STI products as appropriate. Please note that some contracts may include alternative disclaimers for use on STI Products. View Disclaimer. 241.4 Submission AN 241.4 - supports announcement of limited software (Controlled Unclassified Information (CUI), including DOE Official Use Only (OUO) and Export Controlled Information (ECI)) DOE CODE Submission DOE CODE - supports submission and announcement of DOE-funded unlimited availability software (including closed source, proprietary software) /* >

DOE Programs fund research and other scientific endeavors. For those activities where the STI is not submitted by National Labs, major sites, or through financial assistance awards, it should be submitted by the DOE Program. DOE Programs have the option to provide metadata via the Announcement Notic...e 241.1 on E-Link. The metadata-based announcement notice generated and supplied by DOE and contractors for unclassified STI products includes metadata elements that provide identification of and attribution for DOE's STI.  It also includes key identifiers; descriptive elements, review and release information, and medium, format, and location elements. Some elements are required, while others are optional.  Submitters must provide required information and are highly encouraged to include optional information wherever possible.Steps Required to Provide STI to DOE:Apply for E-Link Access. Questions about E-Link should be directed to Elink_Helpdesk@osti.gov.Identify STI product type and check the AN 241.1 instructions on E-Link to determine which business rules apply to your submission. If the product you are submitting is a journal article, be sure to check the requirements for including the author's accepted, peer-reviewed manuscript.Review full-text document for sensitivities and protected personally identifiable information (PII).The STI Releasing Official should: Prior to the submission of the announcement notice and full-text document through E-Link, verify that all necessary reviews have been completed.Verify that the STI product should be released by OSTI in accordance with the intellectual property/distribution limitation marked on the AN 241.1 and submit.Program Offices also have the option to send STI directly to OSTI via email at STIsubmission@osti.gov. An OSTI staff member will work with the Program to ensure appropriate submission.