U.S. Department of Energy
Scientific and Technical Information Program

Recommended Characteristics of STI Technical ReportsDOE reporting requirements for financial assistance recipients are specified as scientific/technical reporting deliverables on the Federal Assistance Reporting Checklist (DOE F 4600.2).  Other awardees', such as Non-major Site/facility Management C...ontractors, technical reporting requirements are identified in Section J, List of Attachments, of the contract as part of the Performance Work Statement/Statement of Work, or as a separate attachment.Each required Scientific/Technical Report deliverable is to be submitted to DOE in electronic format as indicated in the award instrument/contractual agreement. Electronic documents should be submitted in one integrated file that contains all text, tables, diagrams, photographs, schematic, graphs, and charts and the file size should not exceed 120 MB.The report deliverable should be submitted via the Announcement Notice 241.3, Announcement of U.S. Department of Energy Scientific and Technical Information for Use by Financial Assistance Recipients and Non-major Site/facility Management Contractors. The Web-based AN 241.3 and instructions are available on the DOE Energy Link (E-Link) System.A username and password are not needed to submit the AN 241.3; however, it is imperative that your contract number is accurate. Below are basic instructions and other helpful information related to the scientific/technical reporting deliverable.Recommended Characteristics of STI Technical ReportsFront MatterAttributeTypical Placement on STI ProductExplanatory CommentAbstractPlacement on STI Product:Title PageComment:Briefly informs of purpose, scope, and findingsAcknowledgementsPlacement on STI Product:Follows Title PageComment:Credits substantial contributors to the work who are not authorsAuthorPlacement on STI Product:Cover and Title PageComment:Includes primary author and all contributing authorsAvailability StatementAttributeTypical Placement on STI ProductExplanatory CommentAward/Contract/Financial Assistance NumberPlacement on STI Product:Cover, inside front cover, and title pageComment:DOE funding agreementClassification Level/ CategoryPlacement on STI Product:Refer to DOE M 471.2-1C, Classified Matter Protection and Control ManualComment:Classification level and category of informationControl Markings/CaveatsPlacement on STI Product:Refer to DOE M 471.1-1, Identification and Protection of Unclassified Controlled Nuclear Information Manual; DOE M 471.2-1C, Classified Matter Protection and Control Manual; DOE M 471.3-1, Manual for Identifying and Protecting Official Use Only Information; DOE O 5610.2, Control of Weapon Data; and DOE M 452.1-1A, Protection of User Control Vulnerabilities and DesignComment:Markings that identify special handling or dissemination requirementDatePlacement on STI Product:Cover or title pageComment:Month and Year of releaseDisclaimerPlacement on STI Product:Inside front or back coverDistribution StatementPlacement on STI Product:Cover or title pageComment:Outlines restrictions or limitations on distributionFunding OfficePlacement on STI Product:Cover, inside front cover, title pageComment:Specifies the DOE office funding work productList(s) of Figures and TablesPlacement on STI Product:Follows Table of ContentsComment:Lists 5 or more figures or tables or any combination thereofPerforming OrganizationPlacement on STI Product:Cover, title page, outside back coverComment:Name and address of the performing or research organization and/or site of originReport/Product numberPlacement on STI Product:Cover, title page or outside back coverComment:Report number unique to releasing company/laboratory/agencyReport Documentation PagePlacement on STI Product:Before title pageComment:Used by federal agencies for database buildingReporting PeriodPlacement on STI Product:Included in title on cover or title page and first page of textComment:Month/year of reporting periodTable of ContentsPlacement on STI Product:Follows Title PageComment:Outlines organization and scope of a reportTitlePlacement on STI Product:Cover and Title PageComment:A brief title and if necessary, subtitleTitle PagePlacement on STI Product:First page of productComment:Provides information for description and bibliographic informationText BodyAttributeTypical Placement on STI ProductExplanatory CommentConclusionsPlacement on STI Product:Final paragraph of text (prior to Summary)Comment:Presents substantiated findings, discusses their implications and presents author's optionIntroductionPlacement on STI Product:1st page of textComment:States subject, purpose, scope and plan for developing reportReferencesPlacement on STI Product:Citations within the text or footnotesComment:Cites sources of information used by author(s) of reportsSummaryPlacement on STI Product:Follows Lists of Figures and Tables and/or Table of ContentsComment:Summarizes problem, results, conclusions, recommendationsBack MatterAttributeTypical Placement on STI ProductExplanatory CommentAppendixesPlacement on STI Product:Follows BibliographyComment:Contains supplemental information not essential to the textBibliographyPlacement on STI Product:Follows AcknowledgementsComment:Lists additional sources of information not cited in the text of a reportDistribution ListPlacement on STI Product:Last page of productComment:Gives permanent record of initial distribution of report

Figure 277689: Sample Cover - Unclassified Unlimited Distribution Sample Cover - Unclassified Unlimited Distribution Sample cover image.Describes the following,Unique product number/report number -at top right cornerProduct/report title -centered on pageType of pro...duct/report -centeredReporting period -centeredDate of issuance or publication date -centeredLead author's/principal investigator's name and organization -centered -close to bottom of the page Sample Cover - Unclassified Unlimited Distribution-1.jpg Printer-friendly version Fig.277689. Sample Cover - Unclassified Unlimited DistributionFigure 277690: Sample Cover - Distribution Limited - Patent Caution Sample Cover - Distribution Limited - Patent Caution Sample cover image.Describes the following,Unique product number/report number -at top right cornerProduct/report title -centered on pageType of product/report -centeredReporting period -centeredDate of issuance or publication date -centeredSpecial handling and access restrictions markings -left aligned on page with border around text descriptionLead author's/principal investigator's name and organization -centered -close to bottom of the page Sample Cover - Distribution Limited - Patent Caution_0-1.jpg Printer-friendly version Fig.277690. Sample Cover - Distribution Limited - Patent CautionFigure 277691: Sample Title Page- Unclassified Unlimited Distribution Sample Title Page- Unclassified Unlimited Distribution Sample cover image.Describes the following,Unique product number/report number -at top right cornerProduct/report title -centered on pageType of product/report -centeredReporting period -centeredDate of issuance or publication date -centeredLead author's/principal investigator's name and organization -centeredSponsoring DOE organization - centered -close to bottom of the pageContract/financial number -centered -below sponsoring doe organization text Sample Title Page- Unclassified Unlimited Distribution-1.jpg Printer-friendly version Fig.277691. Sample Title Page- Unclassified Unlimited DistributionFigure 277692: Sample Title Page - Distribution Limited - Patent Caution Sample Title Page - Distribution Limited - Patent Caution Sample cover image.Describes the following,Unique product number/report number -at top right cornerProduct/report title -centered on pageType of product/report -centeredReporting period -centeredDate of issuance or publication date -centeredLead author's/principal investigator's name and organization -centeredSpecial handling and aceess restriction markings -left aligned on the pageSponsoring DOE organization -centered -close to bottom of the pageContract/financial number -centered -below sponsoring doe organization text Sample Title Page - Distribution Limited - Patent Caution-1.jpg Printer-friendly version Fig.277692. Sample Title Page - Distribution Limited - Patent Caution

University Financial Assistance Recipients identify Final Scientific/Technical Report/Product reporting requirements listed under Scientific/Technical Reporting on the DOE F 4600.2, Federal Assistance Reporting Checklist and Instructions (link is external), received as part of the Terms and Conditio...ns of the contractual agreement.The steps below provide helpful information for submitting STI. See also STI Reporting Requirements for Financial Awardees. Journal Article/Accepted Manuscript For awards made on or after October 1, 2014, submission to DOE of final peer-reviewed accepted manuscripts is required (see Public Access FAQs). Even if not specifically required under earlier awards, the recipient/author may submit an accepted manuscript of a journal article for work published as a result of DOE funding for inclusion in DOE PAGES.The final peer-reviewed accepted manuscript is to be electronically submitted using the AN 241.3 (link is external) submission tool.Software If software is the final deliverable, submit via:DOE CODE - supports submission and announcement of DOE-funded unlimited (open and closed source) availability software (including closed source, proprietary software)AN 241.4 (link is external) - supports announcement of limited software (Controlled Unclassified Information (CUI), including DOE Official Use Only (OUO) and Export Controlled Information (ECI))Technical Reports Final Scientific/Technical Reports/Products are to be provided electronically in Adobe Portable Document Format (PDF) and be one integrated PDF file that contains all text, tables, diagrams, photographs, schematic, graphs, and charts. Ensure documents are not encrypted or password-protected.Final Scientific/Technical Report/Products must be accompanied by a completed AN 241.3 (link is external).No password is required to access the AN 241.3.Set the browser to accept all cookies before starting the submission process.Be sure to input the contract number accurately. If an invalid contract number error message appears, contact OSTI for assistance at (865) 576-4070 or email Elink_Helpdesk@osti.gov.Ensure all required data indicated in red and preceded by an asterisk is completed prior to uploading the scientific/technical report or product.After submitting the document, print a copy of the submission confirmation as a record copy. Retain a record of the OSTI ID for the item submitted as it may be required during progress reporting or project close-out.A notification regarding the submission will be sent to your DOE contracting officer/contract specialist and DOE Releasing Official.Datasets Although not currently a required deliverable for financial assistance awardees, a service is offered by OSTI whereby a Digital Object Identifier (DOI) will be assigned and registered with DataCite for subsequent use in citing the scientific data in, for example, published articles. AN 241.6 (link is external) - Login information is not needed. Use the step-by-step Web Submission Interface to complete submission of the dataset metadata record. Questions related to submission of dataset metadata may be sent to DOEDataID@osti.gov. Submission Process Review Final Scientific/Technical Report/Product for sensitivities listed on AN 241.3 under "STI Product Review/Release Information" and for protected Personally Identifiable Information (PII) prior to upload.Whether the distribution of the final report/product is to be unlimited (publicly releasable) or controlled, submit both the AN 241.3 and the final report/product. E-Link provides Secure Socket Layer (SSL) protection of the document submitted.Protected Personally Identifiable Information defined in the DOE F 4600.2 instructions should be excluded from the final report/product as well as the AN 241.3.Prior to submission of AN 241.3 and final report/product via E-Link, ensure documents with controlled distribution are appropriately marked according to the DOE F 4600.2 instructions listed under Section B., Scientific/Technical Reporting or other guidance. During submission, you must certify that this has been done.Refer to the DOE Contracting Officer or Award Administrator for additional instructions related to the submission.Non-scientific technical reports/deliverables and draft/informal reports should not be submitted via E-Link.