U.S. Department of Energy
Scientific and Technical Information Program

DOE Elements are first-tier organizations at Headquarters and in the field, as described in the Correspondence Style Guide, Office of the Executive Secretariat (link is external)Heads of Departmental Elements at Headquarters, including NNSA, per DOE O 241.1B:Ensure that the objectives and requiremen...ts are incorporated into their program planning, management, contract administration, and performance-based management activities.Ensure that program-issued documents or other types of STI are appropriately reviewed and released and made available in acceptable electronic formats to OSTI, with corresponding Announcement NoticesInstruct initiators of procurement requests for M&O and site/facility management contracts to specify whether the CRD for this Order applies in the award resulting from the procurement request and any special instructions for applying the Contractor Requirements Document of DOE Order 241.1B.Instruct initiators of procurement requests for R&D contracts other than site/facility management contracts to specify the required scientific and technical deliverables, the form of delivery, and the requirement for the accompanying "Announcement of DOE Scientific and Technical Information" in the statement of work or any special instructions for applying the Contractor Requirements Document of DOE Order 241.1B.Instruct initiators of procurement requests for financial assistance instruments to specify the required scientific and technical deliverables, the form of delivery, and the requirement for the accompanying "Announcement of DOE Scientific and Technical Information" on the Federal Assistance Reporting Checklist.Designate senior officials to address STI policy issues as needed.For programs that fund projects that generate STI or staff offices that affect STI policies, appoint and officially inform OSTI of the formal STI points of contact (i.e., Technical Information Officer) to participate in the Department's Scientific and Technical Information Program (STIP), coordinate STI management activities, and serve as or designate an STI Releasing Official(s).Appoint and officially inform OSTI of formal STI points of contact (i.e. Technical Information Officer) to participate in the Department's Scientific and Technical Information Program (STIP) and serve as or designate an STI Releasing Official(s).

OSTI coordinates the STI Program (STIP), a complex-wide collaboration across DOE programs, field offices, national laboratories, and contractors to disseminate and preserve the Department's STI. In addition to text, OSTI recognizes the growing need to capture scientific research in emerging formats,... such as data and software, and pursues this mission responsibility. OSTI builds on existing partnerships and seeks strategic alliances across a wide range of communities, including DOE, interagency, international, and private sector, to increase access to the Department's research and development results.Responsibilities include: Ensuring appropriate transparency of and open access to DOE's STI to advance science and technology as well as preservation of a permanent DOE STI repository.Collaborating with stakeholders to establish STI requirements and responsibilities to ensure optimal availability of Departmental STI to the varied customer segments, within applicable laws and Departmental requirements.Maintaining information management systems and web-based databases to enable full use of DOE-funded STI and provides a suite of web products and services for publicly releasable STI, as well as systems to manage protected categories of STI as appropriate. Managing domestic, interagency, and international STI exchanges to ensure DOE and U.S. access to national and global scientific and technical advances.Supporting program-specific STI management efforts by offering special support services upon request to DOE organizations that provide funding to cover incremental costs of the requested service(s).Responsibilities of OSTI STIP LiaisonThe STIP Liaison within the Office of Assistant Director for Acquisition and Information Programs at OSTI serves as the representative and advocate for the STIP community.  The Liaison is normally involved in activities or discussions concerning:STIP collaboration businessCross-cutting STIP issue resolutionsSTI order and guidePerformance objectives and measuresSTI policies and proceduresSTIP special focus teamsE-Link submission and reportingSTIP planning and reportingThroughout its history, OSTI has worked with representatives across the agency-in laboratories, field offices, Headquarters-to facilitate access to information and to promulgate policy and best practices for STI management. OSTI will work to broaden its complex-wide collaboration by increasing communications beyond the designated STI points of contact and engaging others across DOE in projects that advance STIP goals.For more information, contact an OSTI-STIP Liaison.

STI ManagersTechnical Information OfficersSTI Releasing OfficialsContract Officers and Contract SpecialistDepartment of Energy national laboratories and other sites and facilities have designated representatives to serve as technical information officers (TIOs) and STI Managers in the Scientific and... Technical Information Program (STIP).STI Managers The role of STI Managers is to stay abreast of the requirements of DOE's STI Program and coordinate the implementation of STIP related requirements. They serve as the main POC for their respective site/facility and participate in various STIP activities.  Normally, one STI Manager is appointed at each contractor site.  While roles and responsibilities may vary from site to site, depending on the specific language of DOE contracts, the STI activities of STI Managers generally are the same.Roles and ResponsibilitiesSTI Managers provide oversight and coordination of contractor compliance with the CRD portion of DOE O 241.1B, Scientific and Technical Information Management (link is external)  and other applicable DOE directives with related requirements (i.e., regarding sensitivity reviews, etc.).STI Managers provide oversight and coordination of contractor application of the agreed to best practices set forth on the STIP website.STI Managers ensure that an appropriate sensitivity review process of STI is implemented at their respective site and that all STI is appropriately reviewed and marked before it is released outside of their jurisdiction of their site prior to release to OSTI or Web posting.Related to the sensitivity reviews of STI, STI Managers should serve as the releasing official or at least coordinate designation and maintain awareness and provide official approval and notification to OSTI of the designation.STI Managers ensures that STI resulting from R&D and other scientific and technical endeavors that have undergone institutional review is made available to OSTI along with appropriate announcement notice information provided through one of the several STI announcement options.STI Managers ensure that OSTI is notified of any removal, replacement, or new marking or STI, per appropriate STIP channels.STI Managers participate in bi-monthly STIP teleconferences, annual STIP Working Meetings, and special STIP working groups normally chaired by OSTI.STI Managers provide general liaison with OSTI and the TIOs.STI Managers prepare contractor responses to STI-related action items received from their respective DOE Office and OSTI.Technical Information OfficersTechnical Information Officers (TIO) serve as the principal DOE Office POC and assistant to, and liaison with, the DOE Office of Scientific and Technical Information (OSTI) that serves as the Department's office charged with the Scientific and Technical Information Program (STIP). The TIOs are to be familiar with the STI Programs within their DOE Office (given they have contracting financial assistance and/or acquisition activities) and for their major site/facility management contractor(s) STI Program to discern compliance with the DOE O 241.1B. They must maintain an up-to-date knowledge-base of the STI Program activities and provide timely feedback on issues as they emerge. While roles and responsibilities may differ, each major DOE element shall designate a TIO to perform STI-related activities.Roles and ResponsibilitiesTIOs coordinate with the major site/facility management contractor(s) STI Manager(s) activities as they pertain to STI to ensure compliance with the CRD portion of DOE O 241.1B, Scientific and Technical Information Management (link is external).TIOs ensure that an appropriate sensitivity review process of STI is implemented by their DOE contracting/acquisitions group and appropriate guidance is provided to DOE contractors and financial assistance recipients. In addition, they should ensure that the STI generated by their financial assistance recipients, non-major site/facility management contractors, and major site/facility management contractors is appropriately reviewed and marked before it is released outside of the jurisdiction of the sites and prior to release to OSTI or Web posting.Related to the sensitivity reviews of STI generated from financial assistance and non-major site/facility management contractors, TIOs should serve as the releasing official or at least coordinate designation and maintain awareness and provide official approval and notification to OSTI of the designation.TIOs are responsible for ensuring the STI generated by financial assistance recipients and non-major site/facility management contractors is submitted to OSTI according to appropriate submission processes via E-Link. TIOs ensure the DOE contracting officers and contract specialists within their organization are aware of the status and trends related to the sensitivity reviews and timely submission of STI deliverables to OSTI.TIOs participate in preparing official DOE Office responses to STI-related action items relevant to their respective DOE and major site/facility management contractors.TIOs serve as the DOE Office representatives and advocates to ensure that STI objectives and requirements are incorporated as appropriate into the DOE Office strategic plans, DOE management information plans, DOE contractor information architecture plans, life-cycle management plans and procedures, contractor-developed institutional plans, and contract language for new or modified contracts and grants.TIOs are responsible for coordinating and communicating DOE STI goals and objectives and initiating the promotion/education of STI and STIP-related activities at the DOE Office and provide assistance as appropriate to their respective major site/facility management contractor sites. This includes the progression of timely and acceptable electronic formats of announcement records and STI.TIOs represent their organization's STI objectives/perspectives by staying informed of their in-house STI activities and those of their major site/facility management contractors. Also, TIOs represent their DOE Office by participating in the various STI-related activities and meetings such as Meet-Me Calls, Annual STIP Working Meetings, and special working groups. Active participation in the STIP collaboration is vital and beneficial when contributing to the best practices for a successful STI management program.TIOs participate in rewrites of directives as appropriate, provide updates to the STIP Home Page, and communicate the requirements and best practices to DOE and DOE major site/facility management contractors.Through STIP, TIOs recommend the need for new or revised policies and comment on the new or revised policies put forth. They also ensure that implementation procedures for the new or revised policies are put in place by DOE and coordinate as needed with major site/facility management contractors.STI Releasing OfficialsReleasing Officials have responsibility for ensuring that STI has undergone appropriate sensitivity reviews and that subsequent recommendation to OSTI is made via established systems regarding release of STI in the public domain (i.e., unlimited announcement) or the application of DOE-approved access limitations, as well as other laws, policies, and schedules.Contract Officers and Contract SpecialistA Contracting Officer is the DOE official authorized to execute awards on behalf of DOE and is responsible for the business management and non-program aspects of the financial assistance process. They are responsible for ensuring that the receipt of required interim and final scientific/technical reporting deliverables as identified on DOE F 4600.2, Federal Assistance Reporting Checklist, and in the contract are monitored and provided to DOE/OSTI.

STI is produced and published in various media and formats, including textual, graphical, numeric, multimedia, digital data, technical reports, scientific/technical conference papers and presentations, theses and dissertations, computer software, journal manuscripts and citations, workshop reports, ...program documents, patents, and other types of technical data. Additionally, program documents encompass needs assessments, workshop reports, etc. Note: "An­nounce" as used in the context below refers to when the submitter only provides OSTI with an An­nouncement notice (AN 241.1, AN 241.3, AN 241.4, AN 241.5, and AN 241.6) and not the STI product itself.  "Submit" refers to an STI product being provided to OSTI, along with the An­nouncement notice via upload or FTP or making the STI product accessible via a valid URL in the metadata. Type Submit/An­nounce to OSTI? Instructions (an An­nouncement notice is required for each submission) Books and monographs Copy­righted An­nounce Submit/An­nounce to OSTI? Copy­right­ed: An­nounce to OSTI. Instructions: An­nouncement notice is to include availability. Not Copy­right­ed Submit Submit/An­nounce to OSTI? Not Copy­righted: Submit to OSTI. Instructions: STI product may be uploaded or posted at site and URL provided to OSTI. Format of full text should be searchable PDF if URL is provided. Format of uploaded full-text can be searchable or non-searchable PDF. Conference, symposium, lecture, or similar event papers, presentations, proceedings (Colloquium presentations or presentations given at other events, such as a scientific symposium science lecture series, etc.) Copy­righted An­nounce Submit/An­nounce to OSTI? Copy­righted: An­nounce to OSTI. Instructions: An­nouncement notice must include conference and availability information. Not Copy­righted Submit Submit/An­nounce to OSTI? Not Copy­righted: Submit to OSTI. Instructions: STI product may be uploaded or posted at site and URL provided to OSTI. Full-text format may be PDF, PPT, or AV file. of full-text should be searchable PDF if URL is provided. Format of uploaded full-text can be searchable or non-searchable PDF. Transmission of AV files needs to be coordinated with OSTI. Dissertations Submit/An­nounce to OSTI? Submit to OSTI. Submit/An­nounce to OSTI? Submit to OSTI. Instructions: STI product may be uploaded or posted at site and URL provided to OSTI. Format of full-text should be searchable PDF if URL is provided. Format of uploaded full-text can be searchable or non-searchable PDF. Journal articles Copy­right An­nounce Submit/An­nounce to OSTI? Copyright: An­nounce to OSTI. Instructions: An­nouncement notice must include identifying information, e.g. journal information (journal, title, volume, issue, page range, or article number). Accepted manuscript Submit/An­nounce to OSTI? Submit to OSTI. Submit/An­nounce to OSTI? Submit to OSTI. Instructions: STI product may be uploaded or posted at site and URL provided to OSTI. Format of full text should be searchable PDF if URL is provided. Format of uploaded full text should be searchable PDF. Note: An accepted manuscript contains the same peer-reviewed content as the published article but is not an exact copy in terms of form (e.g., reprint) of what appears in the journal. Patents Submit/An­nounce to OSTI? Submit to OSTI. Submit/An­nounce to OSTI? Submit to OSTI. Instructions: OSTI will accept patents via E-Link or through special arrangements, to be included in DOE Patents with links to USPTO. Format of full text should be searchable PDF if URL is provided. Format of uploaded full text can be searchable or non-searchable PDF. Program documents (i.e., published by or for DOE Program Offices, may include strategic plans) Submit/An­nounce to OSTI? Submit to OSTI. Submit/An­nounce to OSTI? Submit to OSTI. Instructions: STI product may be uploaded or posted at site and URL provided to OSTI. Format of full text should be searchable PDF if URL is provided. Format of uploaded full text can be searchable or non-searchable PDF. Publicly available scientific research data Submit/An­nounce to OSTI? An­nounce to OSTI. Submit/An­nounce to OSTI? An­nounce to OSTI. Instructions: STI product must be posted at site, DOE Data Center, or other publicly accessible location such as an open repository. URL (and DOI, if available prior to submission) must be included in An­nouncement notice metadata. (Datasets cannot be uploaded or stored at OSTI.) Scientific and technical accomplishment reports Submit/An­nounce to OSTI? Submit to OSTI. Submit/An­nounce to OSTI? Submit to OSTI. Instructions: STI product may be uploaded or posted at site and URL provided to OSTI. Format of full text should be searchable PDF if URL is provided. Format of uploaded full text can be searchable or non-searchable PDF. Scientific and technical computer software Submit/An­nounce to OSTI? Submit to OSTI. Submit/An­nounce to OSTI? Submit to OSTI. Instructions: Submit software via DOE CODE, or for Limited Software, submit via E-Link AN241.4.* Software manuals Submit/An­nounce to OSTI? Submit to OSTI. Submit/An­nounce to OSTI? Submit to OSTI. Instructions: Submit to DOE CODE, along with software.* Technical / Workshop Reports Submit/An­nounce to OSTI? Submit to OSTI. Submit/An­nounce to OSTI? Submit to OSTI. Instructions: STI product may be uploaded or posted at site and URL provided to OSTI. Format of full text should be searchable PDF if URL is provided. Format of uploaded full text can be searchable or non-searchable PDF. Theses/dissertations (see Dissertations) Workshop reports (see Technical/workshop reports)   *See STI Software Appropriate for Announcement for additional information.