Destination: https://www.govinfo.gov/content/pkg/CFR-2015-title10-vol4/pdf/CFR-2015-title10-vol4-part1017.pdf
Controlled Unclassified Information (CUI)
Certain types of information have restricted access whose publication or distribution is restricted by various laws, federal codes, executive orders, international agreements, etc. This information is known as controlled unclassified information and can be b...roadly categorized as Official Use Only, Unclassified Controlled Nuclear Information, and unclassified Naval Nuclear Propulsion Information. Other types of information have restrictions on their handling such as certain copyrighted material. However, regardless of the control marking, all STI is to be submitted to OSTI through appropriate applications.
The Energy Link (E-Link (link is external)) has built-in encryption that will protect the submission of controlled unclassified STI. Unclassified Controlled Nuclear Information and Classified are to be submitted via other methods, see AN 241.5.
Controlled unclassified STI must be marked and managed appropriately. The appropriate handling/access restriction marking should be placed on the front of the document and "OFFICIAL USE ONLY" should be on the bottom of each page. The appropriate CUI should be indicated in the distribution/access limitation section on the accompanying Announcement Notice. Examples of acceptably marked controlled unclassified STI are included below. See also Marking Requirements for additional information
Please Note:
The new DOE Controlled Unclassified Information (CUI) order is currently being written and scheduled for completion by CY2021.
Handling/Access Restriction Markings for Controlled Unclassified Information in STI Products
Copyrighted Material
Export Controlled Information (ECI)
Limited Rights Data
Official Use Only (OUO) - Program Determined
Patent Caution
Proprietary Data
Protected Battery Information
Protected CRADA Information
Restricted Computer Software
Small Business Innovation Research (SBIR) / Small Business Technology Transfer (STTR)
Naval Nuclear Propulsion Information - Unclassified
Unclassified Controlled Nuclear Information
Copyrighted Material
Material that is copyrighted may be subject to restrictions on reproduction (copying, either in paper or electronically); distribution, by sale or otherwise, in paper or electronically; the preparation of derivative works, including translations; public display of the material; and public performance of the material.
Handling/Access Restriction Marking:
Refer to STI and Copyright for detailed information and appropriate handling/access restriction markings.
Export Controlled Information
This is information containing technical data as defined in and controlled by U.S. export control statutes. In accordance with DOE Acquisition Guide - Chapter 3.3 (link is external), ECI must be clearly identified to ensure appropriate handling of such information by potential recipients. Information designated as ECI is given controlled distribution to prevent unauthorized release to foreign countries, organizations, or individuals.
Handling/Access Restriction Marking:
EXPORT CONTROLLED INFORMATIONContains technical information whose export is restricted by (insert). Violations may result in administrative, civil, and/or criminal penalties. Limit dissemination to U.S. persons. The cognizant program manager must approve other dissemination. This notice shall not be separated from the attached document.
Reviewer(Signature)
Date
Limited Rights Data
Data, other than computer software, that embody trade secrets or are commercial or financial and confidential or privileged, to the extent that such data pertain to items, components, or processes developed at private expense, including minor modifications.
Handling/Access Restriction Marking:
LIMITED RIGHTS NOTICE These data are submitted with limited rights under Government Contract No. [number] (and subcontract [number], if appropriate). These data may be reproduced and used by the Government with the express limitation that they will not, without written permission of the Contractor, be used for purposes of manufacture nor disclosed outside the Government; except that the Government may disclose these data outside the Government for the following purposes, if any; provided that the Government makes such disclosure subject to prohibition against further use and disclosure:
[Agencies may list additional purposes or if none, so state.]
This notice shall be marked on any reproduction of these data, in whole or in part.
Official Use Only - Program Determined
This type of Official Use Only information is based on approved guidance as reflected in DOE Order 471.3, Identifying and Protecting Official Use Only Information. CG-SS-4, Classification and UCNI Guide for Safeguards and Security Information, dated 9/12/00, and other classification guides (link is external) provide one type of program-determined guidance for marking and protecting Official Use Only information.
Handling/Access Restriction Marking:
For marking requirements, refer to DOE Manual 471.3-1, Manual for Identifying and Protecting Official Use Only Information (link is external).
Patent Caution
Federal agencies are authorized to withhold from public disclosure any invention in which the Government owns or may own a right, title, or interest, for a reasonable length of time so that a patent application can be filed.
Handling/Access Restriction Marking:
PATENT CAUTION This product may contain patentable subject matter protected from unauthorized disclosure under U.S. Patent Law (35 U.S.C. 205). No further dissemination outside of the Government without the approval of the Assistant General Counsel for Intellectual Property, U.S. Department of Energy.
Proprietary Data
Information developed exclusively at private expense and contains information not owned by the Government. Examples of proprietary information include, but are not limited to, company financial data, insurance coverage, cost information, proprietary technical data, limited rights data, and restricted computer software.
Handling/Access Restriction Marking:
See Limited Rights Data for technical data.
See Restricted Computer Software for computer software.
Protected Battery Information
In accordance with Public Law 102-381, Title II, 106 Stat. 1405 (link is external), products containing Protected Battery Information must be clearly marked with the Protected Battery Information handling/access restriction marking to prevent disclosure of such information.
Handling/Access Restriction Marking:
PROTECTED BATTERY INFORMATION This product contains Protected Battery Information which was produced under Contract/CRADA No. [number] and is not to be further disclosed for a period of up to five years after the completion of the individual project, or not prior to [date].
Protected CRADA Information
Information produced in the performance of a CRADA that is marked as being Protected CRADA Information by a party to the agreement and that would have been proprietary information had it been obtained from a non-Federal entity. It may be protected for a period up to 5 years from the date it was produced, except as expressly provided for in the CRADA. For additional information and guidance on CRADAs, see Cooperative Research and Development Agreements (CRADA).
Handling/Access Restriction Marking:
PROTECTED CRADA INFORMATION This document contains protected CRADA information which was produced on [date] under CRADA No. [number] and is not to be further disclosed for a period of [not to exceed 5 years] from the date it was produced except as expressly provided for in the CRADA. For additional information and guidance on CRADAs, see Cooperative Research and Development Agreements (CRADA).
Restricted Computer Software
Computer software developed at private expense and that is a trade secret, is commercial or financial and confidential or privileged, or is copyrighted computer software, including minor modifications of the computer software.
Handling/Access Restriction Marking:
RESTRICTED RIGHTS NOTICE
This computer software is submitted with restricted rights under Government Contract No. [number] (and subcontract [number], if appropriate). It may not be used, reproduced, or disclosed by the Government except as provided in paragraph (b) of this notice or as otherwise expressly stated in the contract.
This computer software may be-
Used or copied for use with the computer(s) for which it was acquired, including computer(s) may be transferred;
Used or copied for use with a backup computer if any computer for which it was acquired is inoperative;
Reproduced for safekeeping (archives) or backup purposes;
Modified, adapted, or combined with other computer software, provided that the modified, adapted, or combined portions of the derivative software incorporating any of the delivered, restricted computer software shall be subject to the same restricted rights;
Disclosed to and reproduced for use by support service Contractors or their subcontractors in accordance with paragraphs (b)(1) through (4) of this notice; and
Used or copied for use with a replacement computer.
Notwithstanding the foregoing, if this computer software is copyrighted computer software, it is licensed to the Government with the minimum rights set forth in paragraph (b) of this notice.
Any other rights or limitations regarding the use, duplication, or disclosure of this computer software are to be expressly stated in, or incorporated in, the contract.
This notice shall be marked on any reproduction of this computer software, in whole or in part.
Small Business Innovation Research (SBIR) / Small Business Technology Transfer (STTR)
Data first produced by a grantee that is a small business firm in performance of a small business innovation research grant issued under the authority of , which data are not generally known, and which data without obligation to its confidentiality have not been made available to others by the grantee or are not already available to the Government.
Handling/Access Restriction Marking:
SBIR/STTR RIGHTS NOTICE
These SBIR/STTR data are furnished with SBIR/STTR rights under Grant No. [number] (and subcontract [number] if appropriate). For a period of 4 years after acceptance of all items to be delivered under this grant, the Government agrees to use these data for Government purposes only, and they shall not be disclosed outside the Government (including disclosure for procurement purposes) during such period without permission of the grantee, except that, subject to the foregoing use and disclosure prohibitions, such data may be disclosed for use by support contractors. After the aforesaid 4-year period the Government has a royalty-free license to use, and to authorize others to use on its behalf, these data for Government purposes, but is relieved of all disclosure prohibitions and assumes no liability for unauthorized use of these data by third parties. This Notice shall be affixed to any reproductions of these data in whole or in part.
Naval Nuclear Propulsion Information-Unclassified
Unclassified or classified information concerning the design, arrangement, development, manufacture, testing, operation, administration, training, maintenance, and repair of propulsion plants of naval nuclear-powered ships and prototypes, including the associated shipboard and shore-based nuclear support facilities. Unclassified Naval Nuclear Propulsion Information (NNPI), is marked and handled as NOFORN, and may not be released publicly or for dissemination to foreign governments, foreign nationals, or any individual or activity not engaged in work for the naval reactors program. It is handled in accordance with Chief of Naval Operations Instruction N9210.3, Safeguarding of Naval Nuclear Propulsion Information, and is protected by export control requirements and statute.
Handling/Access Restriction Marking:
NOFORN (U-NNPI) This document is subject to special export controls, and each transmittal to foreign governments or foreign nationals may be made only with the approval of the Naval Sea Systems Command.
Unclassified Controlled Nuclear Information
The unauthorized dissemination of Unclassified Controlled Nuclear Information (UCNI) is prohibited under Section 148 of the Atomic Energy Act of 1954, as amended. UCNI is identified and controlled as directed in DOE Order 471.1B, Identification and Protection of Unclassified Controlled Nuclear Information; and Title 10, Code of Federal Regulations, Part 1017, Identification and Protection of Unclassified Controlled Nuclear Information. For marking requirements refer to DOE Order 471.1B, and 10 CFR 1017.16 and 1017.17.
Handling/Access Restriction Marking:
See also Classified and UCNI.
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ABack to Top
AbstractConcise statement (5000 words or less) of the purpose, scope, and major findings of work reported in a scientific and technical information (STI) product. Find pages with... Abstract
Accepted Manuscript (AM)An accepted manuscript is the version of the article that has been accepted for publication by a publisher and includes changes made by the author during the peer-review process, also known as the final peer-reviewed accepted manuscript. It includes the same content as the published article in the journal and may or may not include all of the publisher's form or format. The key criteria for submission of accepted manuscripts to OSTI are (1) that DOE partially or completely funded the research reflected in the article or accepted manuscript, and (2) that the publication has been accepted for publication in a peer-reviewed journal. Find pages with Accepted Manuscript
Access LimitationIntellectual property or distribution limitation category of an STI product. Find pages with Access Limitation
AcknowledgementsAcknowledgements of technical assistance that contribute to the content of the STI product.. Acknowledgements should identify the DOE program office(s) that sponsored the research. The DOE award or contract number should also be included in the Acknowledgements text. Find pages with Acknowledgements
AN 241.1A web submission interface used by DOE Headquarters Programs and DOE site/facility management contractors to transmit metadata (and full-text, when applicable) about an STI Product to OSTI for announcement, as appropriate. The 241.1 metadata can also be provided to OSTI via Application Programming Interface (API). Find pages with AN 241.1
AN 241.3A web submission interface used by financial assistance recipients and DOE non-site/facility management contractors to transmit metadata (and full-text, when applicable) about an STI product to OSTI for announcement, as appropriate. Find pages with AN 241.3
AN 241.4A web submission interface used to transmit metadata about a limited Software Product to OSTI for announcement, as appropriate. Open Source and unlimited software should be submitted via DOECODE. Find pages with AN 241.4
AN 241.5A submission interface used to transmit metadata about a classified or UCNI STI Product to OSTI for announcement via ESN. The 241.5 metadata can also be provided to OSTI via batch upload submission on ESN. Find pages with AN 241.5
AN 241.6A web submission interface used by DOE Headquarters Programs, DOE site/facility management contractors, and financial assistance recipients to transmit metadata about a dataset to OSTI for announcement, as appropriate. For DOE Headquarters Programs and DOE site/facility management contractors, the 241.6 metadata can also be provided to OSTI via the API (Application Programming Interface). Find pages with AN 241.6
Announcement Notice (AN)Transmission to the Office of Scientific and Technical Information (OSTI) of an announcement record/metadata (AN 241.1, AN 241.3, AN 241.4, or AN 241.6) or announcement record/metadata and entire STI product. OSTI will control access based upon the limitations designated by the submitting site. Find pages with Announcement Notice
Announcement RecordRecord containing metadata used to describe an STI product for announcement and availability. The record is based on required data elements as well as optional data elements and transmitted to OSTI via the AN 241.1, AN 241.3, AN 241.4, or AN 241.6 Find pages with Announcement Record
Announcement StatusThe announcement status is the state of the announcement notice in E-Link. An announcement status can be "Saved", "Submitted to Releasing Official", "Submitted to OSTI", or "Completed." Find pages with Announcement Status
Application Programming InterfaceAn Application Programming Interface, or API, is a set of software instructions and standards that allows machine to machine communication. Can also refer to a set of functions and procedures allowing the creation of applications that access the features or data of an operating system, application, or other service. Find pages with Application Programming Interface
AuthorAuthor(s) and their employers are typically identified on the information product. Editors and compilers also may be identified. Find pages with Author
AuthoritiesLists established and used by DOE to standardize information in bibliographic records. Fields which include language, sponsoring organizations, originating research organizations, subject categories, etc. Information must be entered in designated formats to optimize search and retrieval. Find pages with Authorities
AwardThe provision of funds by DOE, based on an approved application and budget or progress report, to an organizational entity or an individual to carry out a project or activity. Find pages with Award
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Batch UploadBatch Upload is a mechanism used to submit multiple announcement records simultaneously. Find pages with Batch Upload
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Catalog(See STI/Metadata Curation)In library and information science, cataloging is the process of creating metadata representing information resources. Cataloging provides information such as creator names, titles, and subject terms that describe resources, typically through the creation of bibliographic records. Metadata are in machine-readable form and are indexed by information retrieval tools, such as bibliographic databases or search engines. OSTI includes Abstract and Indexing (A&I) as one aspect of metadata curation. Find pages with Catalog
CategoryThere are four categories of classified information. Classification categories of Restricted Data (RD), Formerly Restricted Data (FRD), and Transclassified Foreign Nuclear Information (TFNI) are governed by the Atomic Energy Act and Title 10 Code of Federal Regulations (CFR) Part 1045. The classification category of National Security Information (NSI) is governed by Presidential Executive order (E.O.) 13526 and 32 CFR part 2001. Find pages with Category
Change NoticeA Change Notice is a mechanism used by sites to notify OSTI when the Access Limitation for STI has been changed. Find pages with Change Notice
Classification LevelClassified information is identified by level and by category. The classification level is based on the damage to national security that would be caused by unauthorized disclosure. There are three levels of classification: Top Secret, Secret, and Confidential. See "Category" for informaton about how Classified Information is categorized. Find pages with Classification Level
Consortium AgreementA formalized agreement whereby a research project is carried out by the recipient and one or more other organizations that are separate legal entities. Under the agreement, the recipient must perform a substantive role in the conduct of the planned research and not merely serve as a conduit of funds to another party or parties. Find pages with Consortium Agreement
CookiesProvide a way for the Web site to recognize you and keep track of your preferences. Find pages with Cookies
Copyright NoticeStatement that retains the nonexclusive right for the government to copy STI that was funded by a government agency although the copyright may be owned by a nongovernment entity. For more information, review STI and Copyright. Find pages with Copyright Notice
Current SubmissionsRefers to STI submissions that were entered and are currently being processed within a site's own internal review and release cycle. Each site's document review and release process and cycle is unique and takes varying amounts of time depending on volume and resources. Sometimes referred to as NEW submissions and also in relation to upcoming (future) submissions. Find pages with Current Submissions
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DataA value or set of values representing a specific concept or concepts. Data become "information" when analyzed and possibly combined with other data in order to extract meaning and to provide context. The meaning of data can vary depending on its context. Data includes, but is not limited to, 1) geospatial data 2) unstructured data, 3) structured data, 4) raw data 5) processed data, etc. Find pages with Data
Data CurationData curation enables data discovery and retrieval, maintains data quality, adds value, and provides for re-use over time through activities including authentication, archiving, metadata creation, digital preservation, and transformation. Checks may include (Can the files be opened?, Are they free of copyright restrictions?, Do they appear to be free of sensitive data?, Are the metadata and documentation complete and correct?, Is adequate description provided to ensure reusability?) Find pages with Data Curation
Data ProjectA Data Project is a specific research group, data center, user facility, or other DOE-funded endeavor that is creating research data. Find pages with Data Project
DataCiteDataCite is a global non-profit organization that provides persistent identifiers (DOIs) for research data. OSTI is a member of DataCite and registers DOIs for datasets and software through this organization. Find pages with DataCite
DatasetA collection of related data used in scientific research to discover new findings in the field. Datasets are found in many forms, including animations/simulations, figures/plots, genome/genetics data, instruments, interactive data map(s), multimedia, still images or photos, numeric data, or a specialized mix of different types. Find pages with Dataset
DeliverablesEnd product or outcome of a funded project or program and identified in a contract or work proposal. Find pages with Deliverables
Departmental (or DOE) ElementsFirst-tier organizations at Headquarters (DOE organizations located in the Washington Metropolitan Area) and in the field (DOE sites (excluding individual duty stations) located outside of the Washington, D.C., Metropolitan Area). First-tier at Headquarters includes the Secretary, Deputy Secretary, Under Secretary, and secretarial officers (assistant secretaries and staff office directors). First-tier elements in the field are managers of the eight operations offices, managers of the three field offices, and the administrators of the power marketing administrations. Find pages with Departmental (or DOE) Elements
Digital Object Identifier (DOI)A Digital Object Identifier (DOI) is an alphanumeric string assigned to uniquely identify an object. It is tied to a metadata description of the object as well as to a digital location, such as a URL, where the details about the object are accessible. DOIs are permanent and do not change, although different versions of STI, such as an article (i.e. preprint and published) or dataset (version 1 and version 2) can have different DOIs. For more information about how OSTI assigns DOIs to certain STI products, see the DOI Assignment Flowchart. Find pages with Digital Object Identifier
DisclaimerA repudiation or denial of responsibility or connection. Specific disclaimers may be required based on funding agreements and characteristics of STI products. Find pages with Disclaimer
Document Type Definition (DTD)The document type definition defines the document structure with a list of legal elements of a document and is the set of markup declarations that define a document type for an SGML-family markup language such as XML. The DTD defines the structure, legal elements, and attributes of the XML document used for Batch Uploads in CE-Link. Find pages with Document Type Definition
DocumentsRecorded information regardless of its medium or characteristics. The term "Documents" is used in a variety of contexts. In addition the state/status of documents can also be categorized and referred to using additional terminology (e.g. DOE 452.8) . Find pages with Documents
DOE CODEThe DOE software services platform and search tool for DOE-funded code. DOE CODE provides functionality for collaboration, archiving, and discovery of scientific and business software. DOE CODE replaces OSTI's old software center, the Energy Science and Technology Software Center (ESTSC). Find pages with DOE CODE
DOE Order 241.1BThe purpose of DOE Order 241.1B, Scientific and Technical Information Management, is to ensure that STI is appropriately managed as part of the DOE mission to enable the advancement of scientific knowledge and technological innovation. Find pages with DOE Order 241.1B
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Energy Link (E-Link)Energy Link (E-Link) is the Department of Energy's corporate system, developed and maintained by OSTI, used for submitting STI products to OSTI. Unclassified (excluding UCNI) STI is submitted to OSTI using E-Link, while UCNI and classified STI are submitted to OSTI using CE-Link. Find pages with Energy Link
Export Controlled Information (Subset of CUI)Unclassified technical information whose export is subject to export control and whose unrestricted public dissemination could help proliferates or potential adversaries of the United States. Find pages with Export Controlled Information
Extensible Markup Language (XML)XML is a markup language that defines a set of rules for encoding documents in a format that is both human-readable and machine-readable. Find pages with Extensible Markup Language
Extramural AwardsAwards granted by the DOE to researchers and organizational entities outside the DOE complex. Find pages with Extramural Awards
Extramural ResearchResearch supported by DOE through a grant, contract, or cooperative agreement to an organizational entity outside the DOE complex. Find pages with Extramural Research
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Funding Office - See Sponsoring OrganizationThe funding office(s) or sponsoring organization(s) may be identified by name, symbol/logo, or B&R code of the DOE office providing the support or funding. Find pages with Funding Office
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H-indexThe h-index is an author-level metric that attempts to measure both the productivity and citation impact of the publications of a scientist or scholar. The h-index is defined as the maximum value of h, such that the given author has published h papers that have been cited h times. Find pages with H-index
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JavaScriptA programming language that enables interactive page elements such as navigation buttons and drop-down menus. As one of the core technologies of the web, the majority of websites use Javacript for client-side page behavior. Find pages with JavaScript
JSONJSON (JavaScript Object Notation) is a lightweight data-interchange format. It is easy for humans to read and write and for machines to parse and generate. It is based on a subset of the JavaScript Programming Language, Standard ECMA-262 3rd Edition - December 1999. JSON is a text format that is completely language independent but uses conventions that are familiar to programmers of the C-family of languages, including C, C++, C#, Java, JavaScript, Perl, Python, and many others. Find pages with JSON
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Legacy CollectionComprised of STI products, presently available only in paper form, spanning the period from the late 1940s to 2001, produced by government contractors, and by predecessors to the U.S. Department of Energy, i.e., the Atomic Energy Commission (AEC), and the Energy Research and Development Administration (ERDA). Find pages with Legacy Collection
Legacy DocumentsRefers to STI submissions that fall into one of the following categories: 1. Entered into site's internal review and release cycle but were not identified as STI requiring submission to OSTI, but should have been submitted to OSTI based on 241.1B submission requirements. 2. Did not enter site's internal review and release cycle but should have been submitted to OSTI based on 241.1B submission requirements. 3. No site process existed to ensure that STI that should have been submitted to OSTI occurred. STI that has not been submitted to OSTI by sites per DOE Order 241.1B may date back many years and in some instances decades. The distinction between current and Legacy (backlog) submissions may be important in relation to documents reviews required per certain DOE Orders (e.g. 241.1B, 452.8, etc.) and additional regulatory requirements. Find pages with Legacy Documents
Life Cycle Information ManagementLife Cycle Information Management indicates that information resources need to be managed as long as they are useful. The activities involved include planning, coordinating, budgeting, organizing, protecting, delivering, storing, and disposition. Find pages with Life Cycle Information Management
Limited Rights Data (Subset of CUI)Formerly Proprietary/Trade Secrets. Information that embodies trade secrets developed at private expense outside of a Cooperative Research and Development Agreement and commercial or financial information that is privileged or confidential under the Freedom of Information Act, 5 U.S.C. (B)(4) and that is marked as proprietary information. Information that contains trade secrets or commercial or financial information which is privileged or confidential, and may only include such information that (a) has been held in confidence by its owner; (b) is of a type customarily held in confidence by its owner; (c) has not been transmitted to other entities except on the basis that it be held in confidence; and (d) is not otherwise available to the receiving party from another source without restriction on its further dissemination. Find pages with Limited Rights Data
"Live"The term "Live" is generally used to indicate that a DOI has been assigned to a new metadata record and has been recorded with a DOI registration agency. Find pages with Live
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M&O ContractorsManagement and operating contractors. An organization that enters into an agreement under which the Government contracts for the operation, maintenance, or support, on its behalf, of a Government-owned or -controlled research, development, special production, or testing establishment wholly or principally devoted to one or more major programs of the contracting Federal agency. Find pages with M&O Contractors
Major Site/Facility Management ContractorsTerm used to describe M&O contractors. Find pages with Major Site/Facility Management Contractors
MetadataMetadata is data that describe the characteristics or attributes of a document or other type of STI product (data, software, technical report, conference, etc), used for announcement and retrieval. In addition to basic descriptive bibliographic information such as title, author, publication date, research performer or originating site, a minimum set of metadata fields is required to facilitate identification and ensure appropriate announcement, such as access restrictions or release authorization. Additional optional metadata fields are used to optimize retrieval via web-based products. Find pages with Metadata
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Non-Major Site/Facility Management ContractorsTerm used to describe a non-M&O contractor. Find pages with Non-Major Site/Facility Management Contractors
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OpenNetA web based database of Departmental documents that have been declassified and determined to be publicly releasable, sponsored by the Department of Energy's Office of Classification, Non-STI OpenNet documents and metadata should be submitted to the Department via the OpenNet application. STI OpenNet products and metadata should be submitted to OSTI via the DOE AN 241.1. Find pages with OpenNet
ORCIDORCID is a global, community-led organization providing digital identifiers (ORCID iDs) to researchers for the benefit of being uniquely identified and reliably connected with their professional information (affiliations, awards, publications, and more). ORCID iDs are an effective solution for author disambiguation and improving authors' potential for recognition and discoverability of their research. Find pages with ORCID
Originating SiteA term used to denote the organization that prepares and makes available an STI product. In some cases, it is the same as the originating research organization (either DOE or DOE contractor). For non-M&O generated STI products, the DOE awarding office may fulfill or delegate this role. Find pages with Originating Site
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Patent Pending (Subset of CUI)A phrase that often appears on manufactured items, meaning that someone has applied for a patent on an invention that is contained in the manufactured items. Find pages with Patent Pending
Performing Organization - see Research OrganizationThe name and address of the performing or research organization and/or site of origin are typically identified. Subcontract work is normally submitted through the performing R&D contractor or laboratory. Find pages with Performing Organization
Persistent Identifier (PID)An identifier that is unique, global, persistent, resolvable, and with an associated metadata schema that is assigned to an entity (e.g., individual researcher, federal funding mechanism, digital research object) in perpetuity and is frequently used to disambiguate entities (e.g., two researchers with the same name). See digital object identifier (DOI); persistent uniform resource locator (PURL). Find pages with Persistent Identifier
Persistent Uniform Resource Locator (PURL)Uniform Resource Locator that is used to redirect the location of the requested web resource. If a web resource changes location, a PURL pointing to it can be updated. A user of a PURL always uses the same Web address, even if the item itself has moved. See digital object identifier (DOI); persistent identifier (PI); Uniform Resource Locator (URL). Find pages with Persistent Uniform Resource Locator
Personally Identifiable Information (PII)
Personally Identifiable Information is information that can be used to distinguish or trace an individual's identity, either alone or when combined with other information that is linked or linkable to a specific individual.
PII is categorized as either Public PII or Protected PII.
Public PII is available in public sources such as telephone books, public websites, business cards, university listings, etc. Public PII does not require redaction prior to document submission to OSTI. Some common examples of Public PII include:
First and last name
Address
Work telephone number
Email address
Home telephone number
General educational credentials (e.g., those credentials typically found in resumes)
Protected PII is defined as an individual's first name or first initial and last name in combination with any one or more types of information, including, but not limited to, social security number, passport number, credit card numbers, clearances, bank numbers, biometrics, date and place of birth, mother's maiden name, criminal, medical and financial records, educational transcripts, etc. Protected PII must be protected in accordance with DOE O 206.1, and requires redaction prior to document submission to OSTI. Some common examples of Protected PII include:
Social Security numbers in any form
Date and place of birth associated with an individual
Drivers' license number associated with an individual
Mother's maiden name associated with an individual
Medical history information associated with an individual, e.g.,
Medical conditions, including history of disease
Metric information, e.g., weight, height, blood pressure
Criminal history associated with an individual
Employment history and other employment information associated with an individual, e.g.,
Ratings
Disciplinary actions
Financial information associated with an individual, e.g.,
Credit card numbers
Bank account numbers
Security clearance history or related information (not including actual clearances held)
Biometric record associated with an individual, e.g.,
Fingerprint
Iris scan
DNA
Find pages with Personally Identifiable Information
Publicaton DateA publication or issuance date and the basis for it are recommended to be provided on the information product. Examples of dates are shown:Type of DateSample TextDate published/issuedAugust 4, 2005July 2005Summer 2005Manuscript dateJune 13, 2005Date compiledJanuary - March 2005 Find pages with Publication Date
Publicly Releasable InformationUnclassified unlimited information that can be made available to anyone via the web or any other means of availability. Find pages with Publicly Releasable Information
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R&D Project Identification NumberA unique and permanent project identifier that is assigned to an R&D project by either the DOE operations office, DOE program office, DOE laboratory, or other DOE organization. The project ID may be included as a reference on the STI deliverable or accompanying transmittal document to relate the deliverable to the appropriate R&D funding source. Find pages with R&D Project Identification Number
Reference/Citation TraversalThis is a value-added feature offered in OSTI.GOV and DOE PAGES which shows a citation tree based on the journal article record being viewed. The user can click on articles referenced by the paper or articles that have cited the paper, and the tree will update, showing the citation traversal from that article's perspective. This service is only available to DOE-funded laboratories and facilities and is IP-authenticated. Find pages with Reference/Citation Traversal
Register/Registering a DOIRegistering is assigning a new metadata record with a digital object Identifier (DOI) and recording that information with a DOI registration agency. Find pages with Register/Registering a DOI
Releasing OfficialReleasing Official is an individual designated with responsibility for ensuring that STI has undergone appropriate reviews, that subsequent recommendation to OSTI is made via established systems regarding release of STI in the public domain (i.e., unlimited announcement) or restricted access, and that DOE approved access limitations, availability restrictions and legal disclaimers have been applied as appropriate, as well as ensuring compliance with other statutory,...
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Destination: https://www.directives.doe.gov/
OSTI Enables Audio and Video Indexing
DOE produces hundreds of videos each year that are available to users on lab and Program Office websites, on YouTube, and on specialized video sites. OSTI collects these videos and makes them searchable as one collection in DOE ScienceCinema. Like full-text inde...xing of a document, content indexing of an audio or video file greatly enhances the retrievability of the STI product as a whole and also enables a user to find the exact place in the video where the term he/she is searching for was actually spoken by the presenter or the narrator. The ability to search and "jump to" the spoken words in a video that may be an hour or longer is a unique, added value provided by DOE ScienceCinema and currently not available on sites such as YouTube.
Videos for DOE ScienceCinema
Videos with significant scientific and technical content are available in both OSTI.GOV and DOE ScienceCinema. These videos are typically from conferences and events where speakers or panels of speakers present the content. Webinars may also be disseminated through both OSTI.GOV and DOE ScienceCinema. Videos that are more promotional in nature or those that provide brief news/highlights, tours of labs and facilities, etc. are placed only in DOE ScienceCinema.
Submitting Videos to OSTI
Sites are encouraged to provide metadata and a link to a video or audio file through the AN 241.1 on E-Link or via the AN 241.1 Web Service. OSTI will process the metadata record and will attempt to download the video file for further content indexing by DOE ScienceCinema. If downloading is not possible, OSTI will contact the site to ask for the video file to be sent directly via email, FTP, or postal service.
Video Formats
The audiovisual formats that can be automatically downloaded, cached, and content-indexed by OSTI as CO (conference/event) STI submissions are listed below. MP4 is the preferred file type. If other types are received, they will be converted to MP4 for indexing, display, and inclusion in DOE ScienceCinema and OSTI.GOV. For audiovisual STI submissions that include the URL in the metadata there are a couple of things to consider:
If the URL begins with http:// and if the STI video is not embedded in a proprietary player, OSTI will automatically cache a copy of the video for preservation.If your site is not hosting the STI video and you plan to upload instead, you will need to coordinate with OSTI to receive a password that will allow access to an FTP area or to arrange another form of physical delivery.
Audiovisual Formats that can be automatically downloaded/indexed
Formats that CANNOT be automatically downloaded/indexed
Audiovisual Formats that can be automatically downloaded/indexed
WMA - Windows Media Audio
WMV - Windows Media Video
MPEG - Moving Picture Experts Group (Family of open standards used for coding audiovisual material in a digital compressed format)
MP2 - This is one of the audio codings/formats defined in the MPEG family of standards
MP3 - This is one of the audio codings/formats defined in the MPEG family of standards
MP4 - This is one of the audio codings/formats defined in the MPEG family of standards
Formats that CANNOT be automatically downloaded/indexed
ASF (Advanced Systems Format)
AVI - (Audio Video Interleaved)
Apple Core Video
DV Core Video
Adobe Flash
QuickTime and Real Media
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Destination: https://ntrl.ntis.gov/NTRL/
Destination: https://www.osti.gov/elink/register.jsp
Destination: https://www.energy.gov/management/downloads/department-energy-guide-financial-assistance
The Department of Energy (DOE) requirements for reporting scientific and technical information (STI) for financial assistance awards is established by DOE O 241.1B, the DOE Special Terms and Conditions for Grants and Cooperative Agreements (link is external), 2 CFR 910, 48 CFR 935.010, and 10 CFR 60...5 (The Office of Science Financial Assistance Program).The initiator of the financial assistance award, usually the sponsoring program office, in coordination with the Contracting Officer, specifies the type, frequency, and content of STI reports or products required under the corresponding financial assistance award. The DOE Federal Assistance Reporting Checklist and Instructions (DOE F 4600.2) (link is external) provides a checklist of STI reporting requirements and instructions for submitting STI for DOE financial assistance awards. DOE's Contracting Officers are required to ensure that the STI products required by the reporting checklist are included in the award agreements and are provided to OSTI as specified per the terms and conditions of the award. Additional Guidance for submission of STI products is provided by way of the DOE Financial Assistance Guide (link is external).Generally, research and development (R&D) awards require a final scientific/technical report which is to be submitted within a certain time after the expiration of an award. Submissions of final, peer-reviewed accepted manuscripts for published articles resulting from the award are also required, per the DOE Public Access Plan (link is external). Additionally, awards may call for identification of STI products developed under the award and technology transfer activities, i.e., journal publications; other public releases of research results; Web or Internet sites that reflect project results; software; databases; inventions; patent applications and/or licensing agreements, some of which are suitable for announcement and availability as STI. Another example of an appropriate STI submission includes documents that provide an analysis or summary of the research program.Submitting STI Products to DOE via Energy-Link (E-Link)The financial assistance recipients must submit the required STI products resulting from R&D funded work as specified by the DOE F 4600.2 (link is external).Contracting officers and contracting officer technical representatives are responsible for ensuring that the required STI products, as identified on DOE F 4600.2, are monitored and provided to OSTI per the DOE F 4600.2 instructions. DOE contracting officers, DOE STI releasing officials, and other select DOE office staff will be provided access to E-Link upon request to ensure appropriate review of the DOE Announcement Notice (AN) 241.3 metadata and the accompanying full-text for the product submission. Prior to releasing the AN 241.3 and corresponding STI product, the respective DOE office's STI releasing official is responsible for ensuring appropriate review of the announcement data and the accompanying full-text for restrictions on the announcement and availability of the full-text information. This review will include the identification of any restrictions on the announcement, accuracy of data protection markings consistent with the respecting AN 241.3 IP Distribution Limitation, and availability of the full-text; correction of previously submitted records, if necessary; and the release of STI products to OSTI.Contract Closeout Related to STI ProductsContracting officers are to ensure that required STI products are submitted electronically and received by the Department by way of Energy-Link (E-Link) prior to closing out the award. Contracting officers or other DOE staff may obtain a password to access E-Link and can query the STI metadata for their respective awarding office. The metadata may be searched by contract/grant number, title, author, report number, and OSTI identification number. Apply for E-Link access here (link is external).
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Destination: https://www.energy.gov/sites/prod/files/2018/04/f51/SPECIAL%20TERMS%20AND%20CONDITIONS%20FOR%20USE%20IN%20MOST%20GRANTS%20AND%20COOPERATIVE%20AGREEMENTS%20APRIL%202018.pdf
Destination: https://www.osti.gov/src/
Destination: https://www.osti.gov/elink/register.jsp
Destination: https://www.osti.gov/elinktest/2411api
Destination: https://www.directives.doe.gov/directives-documents/0241.1-BOrder-b
Destination: https://www.osti.gov/elink/aboutorcid.jsp