U.S. Department of Energy
Scientific and Technical Information Program

The intent of this page is to provide an overview of the Roles and Responsibilities of new and current Scientific and Technical Information points-of-contact.  It is not a requirements document, but instead is intended to describe best practices for implementing STI management as listed in the DOE O...rder 241.1B (link is external) and are to be carried out by the DOE elements and major site/facility management contractors, as appropriate.  (This document does not replace requirements listed in the DOE Order 241.1B (link is external) or in the Contractors Requirement Document (CRD) contained with DOE Order 241.1B (link is external))The Scientific and Technical Information Program (STIP) is comprised of the Department's program managers, and scientific and technical information professionals who work collaboratively to fulfill DOE's obligation for the timely collection and broad dissemination of the Department's STI. The STIP fundamentally involves the government's responsibility to be accountable for tax dollars spent on R&D and other scientific endeavors, its role in technology awareness, and transfer to the domestic and global user community.STIP is executed through strategic goals and objectives and implemented in partnership with the major site/facility management contractors and DOE representatives. The STIP community members play a major role in the success of the Department's and in the success of the Department in ensuring that STI resulting from research at the laboratories is appropriately managed, accounted for, and disseminated as appropriate.Their primary responsibility is to:Effectively manage the DOE-sponsored STI, therefore ensuring that U.S. citizens are realizing a maximum return on investment, while ensuring information is appropriate marked and managed in accordance with any statutory access limitations.Ensure that the STI is accessible for contributing to the advancement of science and technology.Although coordination of STIP is the responsibility of OSTI, the success of the Program depends on the active participation and involvement of each of the STI representatives.

University Financial Assistance Recipients identify Final Scientific/Technical Report/Product reporting requirements listed under Scientific/Technical Reporting on the DOE F 4600.2, Federal Assistance Reporting Checklist and Instructions (link is external), received as part of the Terms and Conditio...ns of the contractual agreement.The steps below provide helpful information for submitting STI. See also STI Reporting Requirements for Financial Awardees. Journal Article/Accepted Manuscript For awards made on or after October 1, 2014, submission to DOE of final peer-reviewed accepted manuscripts is required (see Public Access FAQs). Even if not specifically required under earlier awards, the recipient/author may submit an accepted manuscript of a journal article for work published as a result of DOE funding for inclusion in DOE PAGES.The final peer-reviewed accepted manuscript is to be electronically submitted using the AN 241.3 (link is external) submission tool.Software If software is the final deliverable, submit via:DOE CODE - supports submission and announcement of DOE-funded unlimited (open and closed source) availability software (including closed source, proprietary software)AN 241.4 (link is external) - supports announcement of limited software (Controlled Unclassified Information (CUI), including DOE Official Use Only (OUO) and Export Controlled Information (ECI))Technical Reports Final Scientific/Technical Reports/Products are to be provided electronically in Adobe Portable Document Format (PDF) and be one integrated PDF file that contains all text, tables, diagrams, photographs, schematic, graphs, and charts. Ensure documents are not encrypted or password-protected.Final Scientific/Technical Report/Products must be accompanied by a completed AN 241.3 (link is external).No password is required to access the AN 241.3.Set the browser to accept all cookies before starting the submission process.Be sure to input the contract number accurately. If an invalid contract number error message appears, contact OSTI for assistance at (865) 576-4070 or email Elink_Helpdesk@osti.gov.Ensure all required data indicated in red and preceded by an asterisk is completed prior to uploading the scientific/technical report or product.After submitting the document, print a copy of the submission confirmation as a record copy. Retain a record of the OSTI ID for the item submitted as it may be required during progress reporting or project close-out.A notification regarding the submission will be sent to your DOE contracting officer/contract specialist and DOE Releasing Official.Datasets Although not currently a required deliverable for financial assistance awardees, a service is offered by OSTI whereby a Digital Object Identifier (DOI) will be assigned and registered with DataCite for subsequent use in citing the scientific data in, for example, published articles. AN 241.6 (link is external) - Login information is not needed. Use the step-by-step Web Submission Interface to complete submission of the dataset metadata record. Questions related to submission of dataset metadata may be sent to DOEDataID@osti.gov. Submission Process Review Final Scientific/Technical Report/Product for sensitivities listed on AN 241.3 under "STI Product Review/Release Information" and for protected Personally Identifiable Information (PII) prior to upload.Whether the distribution of the final report/product is to be unlimited (publicly releasable) or controlled, submit both the AN 241.3 and the final report/product. E-Link provides Secure Socket Layer (SSL) protection of the document submitted.Protected Personally Identifiable Information defined in the DOE F 4600.2 instructions should be excluded from the final report/product as well as the AN 241.3.Prior to submission of AN 241.3 and final report/product via E-Link, ensure documents with controlled distribution are appropriately marked according to the DOE F 4600.2 instructions listed under Section B., Scientific/Technical Reporting or other guidance. During submission, you must certify that this has been done.Refer to the DOE Contracting Officer or Award Administrator for additional instructions related to the submission.Non-scientific technical reports/deliverables and draft/informal reports should not be submitted via E-Link.

One specific mission of the Department of Energy Office of Scientific and Technical Information is to disseminate the STI originating from the Department's R&D and other science and technology activities. OSTI develops and hosts search tools for an extensive collection of STI originating from DOE an...d its predecessor agencies. This accessible collection of STI includes research results and science information from the Manhattan Project to the present, encompassing research emanating from national laboratories and DOE contractors as well as research funded through Financial Assistance Awards. Reports found at OSTI.GOV that are not in digital format may be available from the Office of Scientific and Technical Information (OSTI): Contact us by email at reports@osti.gov or by phone at (865) 576-8401 Additional Resource: National Technical Reports Library (link is external)

To provide STI to OSTI, follow the procedures provided by your lab/site/facility.  For more information, contact your STI Manager. In the event that an STI Manager is not listed for your site, contact OSTI at stip@osti.gov.The DOE laboratories, sites, and facilities represent a premiere federal rese...arch system and perform leading-edge research on national priorities in science, energy, and national security. To ensure research results are incorporated into Departmental scientific and technical information (STI) products, OSTI provides several mechanisms for DOE laboratories and major sites/facilities to provide STI to OSTI for processing and output in OSTI's search products. The majority of labs/sites/facilities have streamlined their announcement process by observing OSTI's established Application Programming Interface (API) process.  In addition, DOE labs, sites and facilities may utilize the corporate system, developed and maintained by OSTI for the management of DOE STI.  More information about STI Announcement Notices can be found here.NOTE:  All STI should be reviewed for sensitivities listed on AN 241.1 under "STI Product Review/Release Information" and for protected Personally Identifiable Information (PII) prior to upload.

The Announcement Notice (AN) defines a set of metadata, including both required and optional fields, for use in describing the Department of Energy's (DOE) Scientific and Technical Information (STI) products for announcement and availability. An AN includes review and release information, enabling a...nnouncement and searchable online access as appropriate. Review Announcement Notices to learn more about how OSTI collects and preserves information AN 241.1 Lab/Program Offices AN 241.3 Universities and Awardees AN 241.4 Software - Limited DOE CODE Software - Unlimited (Open or Closed Source) AN 241.5 Classified and UCNI Submission AN 241.6 Publicly Available Scientific Research Datasets Please enable JavaScript in your browser if you want to filter the content on this page according to your interests. Choosing an Announcement Notice Show All Submission Tables The submission tool below has been created to help filter the available choices of Announcement Notices. Simply input your affiliation and what you are trying to submit and we will help you figure out what you will need for submission. See Submitting Final Scientific/Technical Reports, STI Reporting Requirements for Financial Assistance Awardees, STI Copyright, Protected STI, and Marking Requirements for additional information. Also, see the DOI Assignment Flowchart (PDF 130.58 KB) for more information on how DOIs are assigned by OSTI.Disclaimers are to be used on all DOE STI products as appropriate. Unclassified or Classified? Select Classification...UnclassifiedClassified What kind of organization are you affiliated with? Select Organization Type...Lab/Site Program OfficeFinancial Awardee/Grantee What type of product are you submitting? Select Product Type...Technical Workshop ReportConference/Event Paper or Presentation ProceedingsAccepted Manuscript of Journal ArticleProgram DocumentScientific and Technical (S&T) Accomplishment ReportBook/MonographPatentThesis/DissertationFactsheetScientific Research DatasetsScientific and Technical Computer Software Showing results for ... ... ... The tables below help identify which tools or resources you will need for submission according to the submitter and the classification and type of STI. See DOE Reporting Requirements, STI Reporting Requirements, STI Copyright, Protected STI, and Marking Requirements for additional information. Classified AN 241.5 More information can be found here. Unclassified - DOE Laboratories, Sites, and Facilities Product Types Submission Method Technical/Workshop Report Submit using AN 241.1. See Attributes to Include. Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers. Conference/Event Paper or Presentation/Proceeding Submit using AN 241.1 Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers. Accepted Manuscript of Journal Article Submit using AN 241.1 Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers. Program Document Submit using AN 241.1 Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers. Scientific and Technical (S&T) Accomplishment Report Submit using AN 241.1 Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers. Book/Monograph Submit using AN 241.1 Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers. Patent OSTI obtains Patents of interest to DOE via special arrangements with the U.S. Patent & Trademark Office (USPTO). Periodic review by Labs and DOE-funded inventors is desirable to ensure that all relevant patents are being included. Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers. Thesis/Dissertation Submit using AN 241.1 Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers. Factsheet Submit using AN 241.1 Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers. Scientific Research Datasets (Announce Only) Submit using AN 241.6 Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers. Scientific and Technical Computer Software Submit using AN 241.4. See 241.4 footnote. Submit using DOE CODE. See DOE CODE footnote. Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers. Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers. Unclassified - Financial Assistance Awardees Product Types Submission Method Technical/Workshop Report Submit using AN 241.3. See Attributes to Include. Conference/Event Paper or Presentation/Proceeding Submit using AN 241.3 Accepted Manuscript of Journal Article Submit using AN 241.3 Book/Monograph Submit using AN 241.3 Patent OSTI obtains Patents of interest to DOE via special arrangements with the U.S. Patent & Trademark Office (USPTO). Periodic review by Labs and DOE-funded inventors is desirable to ensure that all relevant patents are being included. Thesis/Dissertation Submit using AN 241.3 Scientific Research Datasets (Announce Only) Submit using AN 241.6 Scientific and Technical Computer Software Submit using AN 241.4. See 241.4 footnote. Submit using DOE CODE. See DOE CODE footnote. Technical Report Attributes Attributes to include: Cover Page, Page 1: Final Technical Report for DE-XXXXXXXX (Universities and Awardees Only) Title Performing Organization Period of Performance Funding Office Date of Report DOI (if available) Report/Product number (if applicable) Award/Contract/Financial Assistance Number Distribution Statement (if applicable) Page 2: Title Author Abstract Distribution Statement (if applicable) Page 3: Disclaimers are to be used on all DOE STI products as appropriate. Please note that some contracts may include alternative disclaimers for use on STI Products. View Disclaimer. 241.4 Submission AN 241.4 - supports announcement of limited software (Controlled Unclassified Information (CUI), including DOE Official Use Only (OUO) and Export Controlled Information (ECI)) DOE CODE Submission DOE CODE - supports submission and announcement of DOE-funded unlimited availability software (including closed source, proprietary software) /* >

The Department of Energy (DOE) Energy Link system (E-Link) and DOE CODE are the two primary submission resources used for electronically submitting scientific and technical information (STI) products that are created during DOE-funded research or other work.E-LinkThe DOE Office of Scientific and Tec...hnical Information (OSTI) has developed E-Link as a resource to electronically submit scientific and technical information (STI) products that are created during DOE-funded research or other work. E-Link is used by DOE-funded financial assistance recipients (i.e., grantees), DOE national laboratories and other major facilities, and by DOE offices at HQ and in the field.Within E-Link, OSTI provides different Announcement Notices for different audiences and product types. Business rules for metadata and full-text handling are associated with each Announcement Notice.  In addition, some Announcement Notices can be submitted via automated methods.DOE CODEDOE CODE is another online resource where DOE National Laboratories and DOE Program Offices can submit metadata and access points to DOE-funded code. DOE CODE provides functionality for collaboration, archiving, and discovery of scientific and business software.It is recommended that before you start submitting your STI, you review the Submission Basics.