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Handling/Access Restriction Markings for Controlled Unclassified Information in STI Products

Handling/Access Restriction Markings in STI ProductsFor certain types of protected STI, there may be specific handling and access restriction markings. Please refer to Protected STI for details on Controlled Unclassified Information (CUI) and CUI marking guidelines. Copyrighted Material Export Cont...rolled Information (ECI) Limited Rights Data Patent Caution Proprietary Data Protected Battery Information Protected CRADA Information Small Business Innovation Research (SBIR) / Small Business Technology Transfer (STTR) Naval Nuclear Propulsion Information - Unclassified Unclassified Controlled Nuclear Information Copyrighted MaterialMaterial that is copyrighted may be subject to restrictions on reproduction (copying, either in paper or electronically); distribution, by sale or otherwise, in paper or electronically; the preparation of derivative works, including translations; public display of the material; and public performance of the material. Handling/Access Restriction Marking: Refer to STI and Copyright for detailed information and appropriate handling/access restriction markings. Export Controlled InformationThis is information containing technical data as defined in and controlled by U.S. export control statutes. In accordance with DOE Acquisition Guide - Chapter 3.3 (link is external), ECI must be clearly identified to ensure appropriate handling of such information by potential recipients. Information designated as ECI is given controlled distribution to prevent unauthorized release to foreign countries, organizations, or individuals. Handling/Access Restriction Marking: EXPORT CONTROLLED INFORMATIONContains technical information whose export is restricted by (insert). Violations may result in administrative, civil, and/or criminal penalties. Limit dissemination to U.S. persons. The cognizant program manager must approve other dissemination. This notice shall not be separated from the attached document. Reviewer(Signature) Date Limited Rights DataData, other than computer software, that embody trade secrets or are commercial or financial and confidential or privileged, to the extent that such data pertain to items, components, or processes developed at private expense, including minor modifications. Handling/Access Restriction Marking: LIMITED RIGHTS NOTICE These data are submitted with limited rights under Government Contract No. [number] (and subcontract [number], if appropriate). These data may be reproduced and used by the Government with the express limitation that they will not, without written permission of the Contractor, be used for purposes of manufacture nor disclosed outside the Government; except that the Government may disclose these data outside the Government for the following purposes, if any; provided that the Government makes such disclosure subject to prohibition against further use and disclosure: [Agencies may list additional purposes or if none, so state.] This notice shall be marked on any reproduction of these data, in whole or in part. Patent CautionFederal agencies are authorized to withhold from public disclosure any invention in which the Government owns or may own a right, title, or interest, for a reasonable length of time so that a patent application can be filed. Handling/Access Restriction Marking: PATENT CAUTION This product may contain patentable subject matter protected from unauthorized disclosure under U.S. Patent Law (35 U.S.C. 205). No further dissemination outside of the Government without the approval of the Assistant General Counsel for Intellectual Property, U.S. Department of Energy. Proprietary DataInformation developed exclusively at private expense and contains information not owned by the Government. Examples of proprietary information include, but are not limited to, company financial data, insurance coverage, cost information, proprietary technical data, limited rights data, and restricted computer software. Handling/Access Restriction Marking: See Limited Rights Data for technical data. Protected Battery InformationIn accordance with Public Law 102-381, Title II, 106 Stat. 1405 (link is external), products containing Protected Battery Information must be clearly marked with the Protected Battery Information handling/access restriction marking to prevent disclosure of such information. Handling/Access Restriction Marking: PROTECTED BATTERY INFORMATION This product contains Protected Battery Information which was produced under Contract/CRADA No. [number] and is not to be further disclosed for a period of up to five years after the completion of the individual project, or not prior to [date]. Protected CRADA InformationInformation produced in the performance of a CRADA that is marked as being Protected CRADA Information by a party to the agreement and that would have been proprietary information had it been obtained from a non-Federal entity. It may be protected for a period up to 5 years from the date it was produced, except as expressly provided for in the CRADA. For additional information and guidance on CRADAs, see Cooperative Research and Development Agreements (CRADA). Handling/Access Restriction Marking: PROTECTED CRADA INFORMATION This document contains protected CRADA information which was produced on [date] under CRADA No. [number] and is not to be further disclosed for a period of [not to exceed 5 years] from the date it was produced except as expressly provided for in the CRADA. Small Business Innovation Research (SBIR) / Small Business Technology Transfer (STTR)Data first produced by a grantee that is a small business firm in performance of a small business innovation research grant issued under the authority of 15 U.S.C. 631 (Pub. L. 102-564, Small Business Research and Development Enhancement Act of 1992) (link is external), which data are not generally known, and which data without obligation to its confidentiality have not been made available to others by the grantee or are not already available to the Government. Handling/Access Restriction Marking: SBIR/STTR Rights Notice (JAN 2015) These SBIR/STTR data are furnished with SBIR/STTR rights under Award No. ________ (and subaward ________, if appropriate). Unless the Government obtains permission from the Recipient otherwise, the Government will protect SBIR/STTR data from nongovernmental use and from disclosure outside the Government, except for purposes of review, for a period starting at the receipt of the SBIR/STTR data and ending after 4 years, unless extended in accordance with 48 CFR 27.409(h), from the delivery of the last technical deliverable under this award. In order for SBIR/STTR data to be extended by an SBIR/STTR Phase III award, the Recipient must properly notify DOE's Office of Scientific and Technical Information (OSTI) before the end of the previous protection period. After the protection period, the Government has a paid-up license to use, and to authorize others to use on its behalf, these data for Government purposes, but is relieved of all disclosure prohibitions and assumes no liability for unauthorized use of these data by third parties. This notice shall be affixed to any reproductions of these data, in whole or in part. 20 YEAR SBIR/STTR DATA RIGHTS (2019) Funding Agreement No. ________ (e.g. DE-SC000nnnn) Award Date ________ (Block 27 on the Assistance Agreement) SBIR/STTR Protection Period: Twenty years from Award Date SBIR/STTR Awardee ________ This report contains SBIR/STTR Data to which the Federal Government has received SBIR/STTR Technical Data Rights or SBIR/STTR Computer Software Rights during the SBIR/STTR Protection Period and Unlimited Rights afterwards, as defined in the Funding Agreement. Any reproductions of SBIR/STTR Data must include this legend. Naval Nuclear Propulsion Information-UnclassifiedUnclassified or classified information concerning the design, arrangement, development, manufacture, testing, operation, administration, training, maintenance, and repair of propulsion plants of naval nuclear-powered ships and prototypes, including the associated shipboard and shore-based nuclear support facilities. Unclassified Naval Nuclear Propulsion Information (NNPI), is marked and handled as NOFORN, and may not be released publicly or for dissemination to foreign governments, foreign nationals, or any individual or activity not engaged in work for the naval reactors program. It is handled in accordance with Chief of Naval Operations Instruction N9210.3, Safeguarding of Naval Nuclear Propulsion Information, and is protected by export control requirements and statute. Handling/Access Restriction Marking: NOFORN (U-NNPI) This document is subject to special export controls, and each transmittal to foreign governments or foreign nationals may be made only with the approval of the Naval Sea Systems Command. Unclassified Controlled Nuclear InformationThe unauthorized dissemination of Unclassified Controlled Nuclear Information (UCNI) is prohibited under Section 148 of the Atomic Energy Act of 1954, as amended. UCNI is identified and controlled as directed in DOE Order 471.1B, Identification and Protection of Unclassified Controlled Nuclear Information; and Title 10, Code of Federal Regulations, Part 1017, Identification and Protection of Unclassified Controlled Nuclear Information. For marking requirements refer to DOE Order 471.1B, and 10 CFR 1017.16 and 1017.17. Handling/Access Restriction Marking: See also Classified and UCNI.

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STI Product Fact Sheets

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DOE Laboratory Researchers Financial Awardees and Grantees Headquarters DOE Laboratory Researchers Click the Product Type to preview and download Fact Sheets. Accepted Manuscripts Book/Monograph Conference Paper/Presentation or Proceedings Patents Program Documents ... Scientific Datasets Scientific/Technical Software Thesis/Dissertation Technical/Workshop Report Scientific Videos Download: Accepted Manuscripts (PDF 557.65 KB) Figure 277572: Factsheet for DOE Lab Researchers: Accepted Manuscripts - Page 1 Factsheet for DOE Lab Researchers: Accepted Manuscripts - Page 1 STI Product Fact Sheet for DOE Laboratory Researchers:Accepted Manuscripts ABOUT STIIn the course of performing research and development (R&D) and other scientific and technological work, researchers funded by the U.S. Department of Energy (DOE) produce scientific and technical information (STI) to document and disseminate their findings.STI includes products such as journal articles, technical reports, conference presentations, books, and more. Through the Scientific and Technical Information Program (STIP), the DOE Office of Scientific and Technical Information (OSTI) collaborates with people across the DOE complex, including Headquarters programs, field offices, national laboratories, and other facilities. The STIP partnership ensures that the results of DOE- funded work are identified, disseminated, and preserved. Thus, OSTI collects STI produced across the DOE laboratory and facility complex as well as from financial assistance recipients.The Department's 2014 Public Access Plan added accepted manuscripts as a form of STI to be submitted to OSTI.DEFINITIONAn accepted manuscript of a scholarly publication (i.e., journal article) is the final peer-reviewed accepted manuscript accepted for publication. This final version of the article which has been accepted by a publisher includes changes made during the peer-review process. Thus, it has the same content as the published article, but it is not the final published version or reproduction copy of what appears in the journal (i.e., it is not a "reprint" of the published article). The key criteria for submission of accepted manuscripts to DOE OSTI are (1) DOE partially or completely funded the research reflected in the article or accepted manuscript and (2) the article has been accepted for publication in a peer-reviewed journal. It is preferred that the final journal publication information (e.g., Digital Object Identifier) be included at the time of submission to OSTI to aid in the processing and display of the best available version.SUBMISSIONS Each DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers at http://www.osti.gov/stip/stimanagers.Using a Lab's processes for STI submission, the researcher should provide metadata/citation information for the journal article as well as an upload of the accepted manuscript in PDF format. This is comparable to the current submission process for technical reports. factsheet-acceptedmanuscripts-labs-feb-2020-1.jpg Printer-friendly version Figure 277573: Factsheet for DOE Lab Researchers: Accepted Manuscripts - Page 2 Factsheet for DOE Lab Researchers: Accepted Manuscripts - Page 2 STI AVAILABILITYOSTI.GOV (https://www.osti.gov) is the primary search tool for DOE science, technology, and engineering research and development results and the organizational hub for information about the DOE Office of Scientific and Technical Information. OSTI.GOV makes discoverable over 70 years of research results from DOE and its predecessor agencies. Research results include journal articles/accepted manuscripts and related metadata; technical reports; scientific research datasets and collections; scientific software; patents; conference and workshop papers; books and theses; and multimedia. OSTI.GOV contains over 3 million records, including citations to 1.6 million journal articles, 1.1 million of which have digital object identifiers (DOIs) linking to full-text articles on publishers' websites. OSTI.GOV provides access to this DOE STI by offering numerous easy-to-use search capabilities and customization options; and for the DOE community, additional citation information is available to help researchers evaluate article impact and find related research.DOE PAGES (Public Access Gateway for Energy and Science - http://www.osti.gov/pages) is the Department's portal and search interface that offers free access to the best available full-text version of DOE-affiliated scholarly publications. Articles will be made publicly available after an administrative period of 12 months from publication date.OSTI.GOV and DOE PAGES are included in the Federal science portal Science.gov (https://www.science.gov) and the international science portal WorldWideScience.org (https://worldwidescience.org). Science.gov, hosted by OSTI, offers free access to research and development (R&D) results and scientific and technical information from more than 60 databases from scientific organizations across 13 federal agencies. WorldWideScience.org searches over 100 STI resources including national libraries and information centers from more than 70 countries.OSTI also works in close collaboration with Google and others, using Sitemap Protocols and other information industry standards to facilitate the discovery of DOE STI through widely used search engines.ADDITIONAL INFORMATION/CONTACTSThe STIP website at https://www.osti.gov/stip/OSTI staff will respond to questions/suggestions sent to stip@osti.govQuestions related to E-Link may also be sent to Elink_Helpdesk@osti.gov factsheet-acceptedmanuscripts-labs-feb-2020-2.jpg Printer-friendly version Download: Book/Monograph (PDF 525.21 KB) Figure 277576: Factsheet for DOE Lab Researchers: Book/Monograph - Page 1 Factsheet for DOE Lab Researchers: Book/Monograph - Page 1 STI Product Type Fact Sheet for DOE Laboratory ResearchersBooks and MonographsABOUT STIIn the course of performing research and development (R&D) and other scientific and technological work, researchers funded by the U.S. Department of Energy (DOE) produce scientific and technical information (STI) to document and disseminate their findings.STI includes products such as journal articles, technical reports, conference presentations, books, and more. Through the Scientific and Technical Information Program (STIP), the DOE Office of Scientific and Technical Information (OSTI) collaborates with people across the DOE complex, including Headquarters programs, field offices, national laboratories, and other facilities. The STIP partnership ensures that the results of DOE- funded work are identified, disseminated, and preserved. Thus, OSTI collects STI produced across the DOE laboratory and facility complex as well as from financial assistance recipients.DEFINITIONAs an STI product, a book or monograph is a scholarly piece of writing on a specific subject. It may contain a detailed written study of a single specialized subject or an aspect of it, including a manual describing a particular process. Each volume is a self-contained work, yet monographs may be a published in a series to provide detailed information on a specialized scientific or technical topic. A book may also be composed of chapters, and the STI product may be just one part or topic in the whole book to be published. Books and monographs may be published by the originating site (e.g., as e-books or technical fact sheets) or by a commercial publisher. If the STI product is a chapter, reference should also be made to the whole book.SUBMISSIONSEach DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers at http://www.osti.gov/stip/stimanagers.Using a Lab's processes for STI submission, the author provides metadata for a book or monograph as well as a full-text document in searchable PDF format, if it is publicly accessible. If the STI product is copyrighted by a commercial publisher, then an announcement notice only may be submitted, providing metadata and the source of availability. factsheet-booksmonographs-labs-feb-2020-1.jpg Printer-friendly version Figure 277577: Factsheet for DOE Lab Researchers: Book/Monograph - Page 2 Factsheet for DOE Lab Researchers: Book/Monograph - Page 2 OSTI.GOV is included in the Federal science portal Science.gov (https://www.science.gov) and the international science portal WorldWideScience.org (https://worldwidescience.org). Science.gov, hosted by OSTI, offers free access to research and development (R&D) results and scientific and technical information from more than 60 databases from scientific organizations across 13 federal agencies. WorldWideScience.org searches over 100 STI resources including national libraries and information centers from more than 70 countries.OSTI also works in close collaboration with Google and others, using Sitemap Protocols and other information industry standards to facilitate the discovery of DOE STI through widely used search engines.ADDITIONAL INFORMATION/CONTACTSThe STIP website at https://www.osti.gov/stip/OSTI staff will respond to questions/suggestions sent to stip@osti.govQuestions related to E-Link may also be sent to Elink_Helpdesk@osti.gov factsheet-booksmonographs-labs-feb-2020-2.jpg Printer-friendly version Download: Conference Paper/Presentation or Proceedings (PDF 549.74 KB) Figure 277570: Factsheet for DOE Lab Researchers: Conference Paper/Presentation or Proceedings - Page 1 Factsheet for DOE Lab Researchers: Conference Paper/Presentation or Proceedings - Page 1 STI Product Type Factsheet for DOE Laboratory ResearchersConference Paper/Presentation or ProceedingsABOUT STIIn the course of performing research and development (R&D) and other scientific and technological work, researchers funded by the U.S. Department of Energy (DOE) produce scientific and technical information (STI) to document and disseminate their findings.STI includes products such as journal articles, technical reports, conference presentations, books, and more. Through the Scientific and Technical Information Program (STIP), the DOE Office of Scientific and Technical Information (OSTI) collaborates with people across the DOE complex, including Headquarters programs, field offices, national laboratories, and other facilities. The STIP partnership ensures that the results of DOE- funded work are identified, disseminated, and preserved. Thus, OSTI collects STI produced across the DOE laboratory and facility complex as well as from financial assistance recipients.DEFINITIONA conference paper/presentation or proceedings is a type of scientific and technical information (STI) product from a conference, symposium, lecture, or similar event. Individual papers and presentations are those presented at an event by an individual whose work was sponsored by DOE, while a conference proceedings is the compilation of a group of papers from a conference, workshop, seminar, etc., typically prepared at the request of a DOE program that sponsored work in the area covered by the conference. Papers and proceedings are typically PDF documents, while presentations may be PowerPoint slides, posters, or videos. [See also the fact sheet for "Videos"].SUBMISSIONSEach DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers at http://www.osti.gov/stip/stimanagers. Using the Lab's processes for STI submission, the researcher should provide metadata/citation information for conference papers/presentations or proceedings plus an upload in PDF. If the item has been commercially published (within conference proceedings, for example), then an announcement record only (metadata and availability information) may be submitted if copyright restrictions are imposed on the product. See also the "Videos" fact sheet for more specific guidance. factsheet-conferencepaperpresentationproceedings-labs-feb-2020-1.jpg Printer-friendly version Figure 277571: Factsheet for DOE Lab Researchers: Conference Paper/Presentation or Proceedings - Page 2 Factsheet for DOE Lab Researchers: Conference Paper/Presentation or Proceedings - Page 2 STI AVAILABILITYOSTI.GOV (https://www.osti.gov) is the primary search tool for DOE science, technology, and engineering research and development results and the organizational hub for information about the DOE Office of Scientific and Technical Information. OSTI.GOV makes discoverable over 70 years of research results from DOE and its predecessor agencies. Research results include journal articles/accepted manuscripts and related metadata; technical reports; scientific research datasets and collections; scientific software; patents; conference and workshop papers; books and theses; and multimedia. OSTI.GOV contains over 3 million records, including citations to 1.6 million journal articles, 1.1 million of which have digital object identifiers (DOIs) linking to full-text articles on publishers' websites. OSTI.GOV provides access to this DOE STI by offering numerous easy-to-use search capabilities and customization options; and for the DOE community, additional citation information is available to help researchers evaluate article impact and find related research.DOE ScienceCinema (http://www.osti.gov/sciencecinema) includes more than 3,700 multimedia scientific videos from DOE national laboratories, other DOE research Facilities and CERN (European Organization for Nuclear Research), and makes them searchable using Watson speech‐recognition search technology. The ability to search and "jump to" the spoken words in a video that may be an hour or longer is a unique, added value.OSTI.GOV and DOE ScienceCinema are included in the Federal science portal Science.gov (https://www.science.gov) and the international science portal WorldWideScience.org (https://worldwidescience.org). Science.gov, hosted by OSTI, offers free access to research and development (R&D) results and scientific and technical information from more than 60 databases from scientific organizations across 13 federal agencies. WorldWideScience.org searches over 100 STI resources including national libraries and information centers from more than 70 countries.OSTI also works in close collaboration with Google and others, using Sitemap Protocols and other information industry standards to facilitate the discovery of DOE STI through widely used search engines.ADDITIONAL INFORMATION/CONTACTSThe STIP website at https://www.osti.gov/stip/OSTI staff will respond to questions/suggestions sent to stip@osti.govQuestions related to E-Link may also be sent to Elink_Helpdesk@osti.gov factsheet-conferencepaperpresentationproceedings-labs-feb-2020-2.jpg Printer-friendly version Download: Patents (PDF 548.40 KB) Figure 277578: Factsheet for DOE Lab Researchers: Patents - Page 1 Factsheet for DOE Lab Researchers: Patents - Page 1 STIP Product Type Fact Sheet for DOE Laboratory ResearchersPatentsABOUT STIIn the course of performing research and development (R&D) and other scientific and technological work, researchers funded by the U.S. Department of Energy (DOE) produce scientific and technical information (STI) to document and disseminate their findings.STI includes products such as journal articles, technical reports, conference presentations, books, and more. Through the Scientific and Technical Information Program (STIP), the DOE Office of Scientific and Technical Information (OSTI) collaborates with people across the DOE complex, including Headquarters programs, field offices, national laboratories, and other facilities. The STIP partnership ensures that the results of DOE- funded work are identified, disseminated, and preserved. Thus, OSTI collects STI produced across the DOE laboratory and facility complex as well as from financial assistance recipients.DEFINITIONA patent for an invention is the grant of a property right to the inventor, which in the United States is issued by the U. S. Patent and Trademark Office (USPTO). The patent gives the holder exclusive rights to a process, design or new invention for a designated period of time. The assignee could be a government agency or a company that is a contractor or grant recipient. After a patent is issued, the USPTO includes the patent in its database, making the patent application, full text, and other descriptive information accessible to the public. If DOE-funded research led to the patent, then this research result is of interest to DOE as a form of STI. The DOE Office of Scientific and Technical Information (OSTI) obtains patent records of interest to DOE directly from USPTO; however, to ensure comprehensiveness, broad dissemination, and archival preservation, inventors funded by DOE may find it useful to submit information to OSTI through their particular STI submission channels.SUBMISSIONSEach DOE laboratory has a site program to manage scientific and technical information produced under the contract and to make it available to DOE's Office of Scientific and Technical Information. Each site's STI Manager is involved in the process; for more information, see the listing of STI Managers at http://www.osti.gov/stip/stimanagers.For patents, the researcher has the option to (1) use the Lab's processes for STI submission, providing metadata for a patent as well as a full-text document in searchable PDF format or (2) rely on the OSTI-USPTO process for ensuring access via a link to the document hosted by USPTO. If the latter is the Lab's preference, periodic review of the Lab's patents in the OSTI collection is desirable to ensure that all patents from the Lab are being included. factsheet-patents-labs-feb-2020-1.jpg Printer-friendly version Figure 277579: Factsheet for DOE Lab Researchers: Patents - Page 2 Factsheet for DOE Lab Researchers: Patents - Page 2 STI AVAILABILITYOSTI.GOV (https://www.osti.gov) is the primary search tool for DOE science, technology, and engineering research and development results and the organizational hub for information about the DOE Office of Scientific and Technical Information. OSTI.GOV makes discoverable over 70 years of research results from DOE and its predecessor agencies. Research results include journal articles/accepted manuscripts and related metadata; technical reports; scientific research datasets and collections; scientific software; patents; conference and workshop papers; books and theses; and multimedia. OSTI.GOV contains over 3 million records, including citations to 1.6 million journal articles, 1.1 million of which have digital object identifiers (DOIs) linking to full-text articles on publishers' websites. OSTI.GOV provides access to this DOE STI by offering numerous easy-to-use search capabilities and customization options; and for the DOE community, additional citation information is available to help researchers evaluate article impact and find related research.DOE Patents (http://www.osti.gov/doepatents) is a search tool for discovering patent information resulting from DOE-funded research and development (R&D), consisting of bibliographic records with full text where available, either via a PDF document or a link to the record at the USPTO (http://www.uspto.gov). DOE Patents provides comprehensive coverage of patents resulting from DOE funding.OSTI.GOV and DOE Patents are included in the Federal science portal Science.gov (https://www.science.gov) and the international science portal WorldWideScience.org (https://worldwidescience.org). Science.gov, hosted by OSTI, offers free access to research and development (R&D) results and scientific and technical information from more than 60 databases from scientific organizations across 13 federal agencies. WorldWideScience.org searches over 100 STI resources including national libraries and information centers from more than 70 countries.OSTI also works in close collaboration with Google and others, using Sitemap Protocols and other information industry standards to facilitate the discovery of DOE STI through widely used search engines.ADDITIONAL INFORMATION/CONTACTSThe STIP website at https://www.osti.gov/stip/OSTI staff will respond to questions/suggestions sent to stip@osti.govQuestions related to E-Link may also be sent to Elink_Helpdesk@osti.gov factsheet-patents-labs-feb-2020-2.jpg Printer-friendly version Download: Program Documents (PDF 526.27 KB) Figure 277574: Factsheet for DOE Lab Researchers: Program Documents - Page 1...

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STI Product Fact Sheets

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Announcement Notice (AN) 241.1 Instructions for Web Services (API)

Filter by - Announcement Notice / Lists

241.1 Web Service Instructions (PDF 960.27 KB) The images below are previews of the AN 241.1 Web Service Instructions PDF. Page 1 Figure 277401: Announcement Notice 241.1 Web Service for STI - Page 1 Announcement Notice 241.1 Web Service for STI - Page 1 ... OSTI's Announcement Notice 241.1Web Service for STIVersion 6.3, August 2020Contents1.0 About1.1 Announcement Notice 241.11.2 OSTI's AN 241.1 Web Service2.0 Using the AN 241.1 Web Service2.1 Credentials and Authentication2.2 POST (Create or Update) and GET (Retrieve)2.3 Response and Notifications2.4 Transmitting Full-Text Products to OSTI3.0 AN 241.1 Web Service Metadata3.1 AN 241.1 Required Fields3.2 Required Fields (Cont): Access Limitation(s) Attributes and Values3.3 AN 241.1 Optional Fields4.0 AppendicesA.1 Related IdentifiersA.2 Examples of XML 241.1 Metadata RecordsNew in this revision:• Editorial updates 2411 Webservice Updated Template-01.jpg Printer-friendly version Page 2 Figure 277402: Announcement Notice 241.1 Web Service for STI - Page 2 Announcement Notice 241.1 Web Service for STI - Page 2 1.0 About1.1 Announcement Notice 241.1Announcement Notice (AN) 241.1 provides the Office of Scientific and Technical Information (OSTI) with the information needed to identify, process, announce and disseminate the results of work funded by the Department of Energy (DOE) or performed in DOE facilities (see DOE Order 241.1B (link is external)). When submitted, the AN 241.1 set of metadata creates a citation/record that is processed by E-Link and then transferred into the appropriate databases for access (see search tools Search Tools).DOE sites can manually submit AN 241.1 metadata a single record at a time through a web interface on E-Link (www.osti.gov/elink) (link is external). The AN 241.1 Web Service provides an additional option for submitting DOE's scientific and technical (STI) products to OSTI for dissemination. The STI product will be a full text document, such as a technical report, thesis or dissertation, book, journal literature, conference literature, or a program document. It could also be a multimedia file.AN 241.1 metadata and products submitted to OSTI, whether through a manual process or an automated process, are subject to the same requirements. A designated Releasing Official must ensure that each record has been reviewed for any content that would make it appropriate for release to the public. The Releasing Official is also responsible to ensure that full text documents posted on site or transmitted to OSTI do not contain Personally Identifiable Information (PII) (see https://www.osti.gov/elink/faq.jsp#PII (link is external)). Use of the AN 241.1 Web Service does not remove these responsibilities from the Releasing Official.STI from DOE's research and development activities is disseminated through OSTI's databases such as OSTI.GOV, through multiagency databases such as Science.gov (link is external), through global databases such as WorldWideScience.org (link is external), and through arrangements with major Internet search engines such as Google. 1.2 OSTI's AN 241.1 Web ServiceOSTI's AN 241.1 Web Service allows a submitting site to send AN 241.1 information in a completely automated manner. Metadata is generated at the submitting site per the programming set-up by the site's IT developers and POSTed as an output file to OSTI. The schedule for the POST operation may be multiple times daily, once daily, once weekly, etc. 2411 Web Service for STI Version 6.3 August 2020-02.jpg Printer-friendly version Page 3 Figure 277403: Announcement Notice 241.1 Web Service for STI - Page 3 Announcement Notice 241.1 Web Service for STI - Page 3 Records with unlimited access status and those with limited access can both be transmitted through the secure AN 241.1 Web Service. DOE organizations may establish a URL link to the unclassified, unlimited STI products on their websites and send the URL in the metadata or they may transmit the full text product to OSTI. All limited access (Controlled Unclassified Information or CUI) full text are required to be transmitted to OSTI and cannot be posted on the site's public web.The AN 241.1 Web Service provides the ability to submit new Announcement records, edit/update records, or retrieve a record for review. A user manipulates a record by performing HTTP operations on the web service URL and providing XML metadata. The POST command/request allows a submitter to create or edit/update AN 241.1 records. The GET command/request allows a submitter to retrieve a record for review. Submitters must coordinate with OSTI and submit records to a test environment before POSTing their first XML file for dissemination. The URL for Test E-Link is https://www.osti.gov/elinktest/2411api. OSTI's production web service for announcing STI is available at https://www.osti.gov/elink/2411api. 2.0 Using the AN 241.1 Web Service2.1 Credentials and AuthenticationAN 241.1 transactions require an active E-Link user account. To request personal access to E-Link and obtain an active account, visit https://www.osti.gov/elink/register.jsp. To obtain an account for your client server to connect to OSTI's web service, contact E-Link Product Manager, Kim Buckner (bucknerk@osti.gov). Your web service account will be given a login name and password for Test E-Link. After testing is completed, you will be provided a login and password for production E-Link, as well as a separate password for your site's SFTP.The AN 241.1 Web Service supports HTTP Basic authentication over SSL. With this method, the client connects to the HTTPS URL for either Test E-Link or, when testing is complete, for production E-Link. The POST and GET verb commands will pass along the standard Authentication HTTP header (base64 encoding). 2411 Webservice Updated Template-03.jpg Printer-friendly version Page 4 Figure 277404: Announcement Notice 241.1 Web Service for STI - Page 4 Announcement Notice 241.1 Web Service for STI - Page 4 2.2 POST (Create or Update) and GET (Retrieve) [Client to OSTI]After successful authentication, the input body of the POST or GET request is read as an XML document, parsed, and loaded appropriately into E-Link. HTML status codes (200=OK, 401=Unauthorized, 500=System error, etc.) and an XML response, which includes certain metadata fields, are returned by OSTI's server to the client server to notify of either success in loading the record or failure. The POST command/request is most often used to submit metadata for a new record that is being provided to OSTI for the first time, but it can also be used to edit or update an existing record that has previously been submitted. Submitters must "tell" the system which of the two activities they intend for a record. The OSTI ID is key to this. How and why is explained below:When POSTING to an existing record in order to update it, the OSTI ID must be included in the XML record. The updated information will then overwrite the previously submitted information. If the OSTI ID is not included when trying to POST to an existing record, the Web Service believes you are wanting to create rather than update. It will create a duplicate record, but with a new, different OSTI ID. This situation always requires correction by logging into E-Link manually and manually deleting the duplicate record.Metadata can be retrieved for any record previously submitted by your organization by using a GET request and supplying the OSTI ID as a parameter in the request. Authentication is required and is handled in the same fashion as a Create/Update command. The requested OSTI ID returns that specific XML record. A GET operation will not update a record, however. 2.3 Response and Notifications [OSTI to Client]OSTI's server makes an immediate response when the client-side server sends a POST or a GET request. The primary goal of the response is two-fold: to let the client server "know" if it connected successfully and to provide a status message about the record that was POSTed or retrieved. The status says SUCCESS if the record correctly transmitted and the metadata loaded into E-Link. The status says FAILURE if the record was unable to load for any reason. The FAILURE response includes a message indicating the error or problem that kept the record from loading. Errors leading to a FAILURE response occur when a required metadata field is missing, when a site URL cannot be validated by the automated validation process, when a value is too long for the field it must load into, etc.Note that the successful record returns its newly assigned OSTI ID. The response for the failed record will not have an OSTI ID since IDs cannot be assigned to records that never actually make it into E-Link. 2411 Webservice Updated Template-04.jpg Printer-friendly version Page 5 Figure 277405: Announcement Notice 241.1 Web Service for STI - Page 5 Announcement Notice 241.1 Web Service for STI - Page 5 E-Link also generates an email containing the SUCCESS or FAILURE information about each submitted record. The site will be asked to provide to OSTI the names of the people to whom these automated emails will be sent. It is the submitting site's responsibility to review the results of the web service transactions and to correct, then resubmit those records that initially failed.2.4 Transmitting Full-Text Products to OSTIA secure FTP directory is set-up at OSTI for each site utilizing the AN 241.1 Web Service. A site cannot access any other site's SFTP directory...only the one assigned specifically to it. The process for providing both a metadata record and its corresponding full text product is as follows: Site submits an XML metadata record to OSTI's E-Link system via the AN 241.1 Web Service. The AN 241.1 Web Service notifies the submitting site that the XML record loaded successfully into E-Link and includes the newly assigned OSTI ID in the notification message. Notification goes out via server-to-server messaging and via an email to a site's designated distribution list.A "script" written by the site's (client) software developers adds the new OSTI ID to the site's (client) database (records publishing system, review and approval system, etc.).The "script" also reaches out to rename the corresponding full-text product, changing its file name from whatever it was originally to the new OSTI ID number. Only the number is used as the name, not any part of the OSTI ID text that sometimes prefixes the number. Example: a file named DOELAB-27834.pdf would be renamed 114073.pdf (if OSTI ID 114073 had been assigned to the corresponding metadata XML record).Another automated command in the submitting site's (client) programming then transmits the file named 114073.pdf to the site's assigned SFTP directory.The metadata record was submitted first and has been waiting in E-Link. It will not complete processing until E-Link recognizes that a document with the same OSTI ID is now present in the site's assigned SFTP directory. If, on the first night after the XML record's submittal, E-Link does not detect a matching full-text product, the record stays in its "Submitted" state in E-Link. It will stay that way, as many days as it takes, until the full text product arrives from the site.When E-Link recognizes that a full text product has arrived in the site's (client) directory and that the product has an OSTI ID matching a metadata record from the same site code, a siphon process takes place. The process attaches the product to the record. 2411 Webservice Updated Template-05.jpg Printer-friendly version Page 6 Figure 277406: Announcement Notice 241.1 Web Service for STI - Page 6 Announcement Notice 241.1 Web Service for STI - Page 6 When E-Link recognizes that a full text product has arrived in the site's (client) directory and that the product has an OSTI ID matching a metadata record from the same site code, a siphon process takes place. The process attaches the product to the record.After the "marriage," the record and its full text go through a "transfer" process that makes them available in the appropriate database. CUI records and documents are transferred to Science Research Connection (SRC) (see www.osti.gov/src), a password-protected system available only to DOE and DOE contractors. Unlimited records will be sent to OSTI.gov, Pages, or other databases.3.0 AN 241.1 Web Service Metadata3.1 AN 241.1 Required FieldsThe following is a list of the required fields for the AN 241.1 Web Service. These fields are also designated by an asterisk (*). Records submitted without required fields will fail to load into E-Link for processing. The other fields available for your use are optional, though some, such as the Abstract/Description, are highly encouraged. NOTE: The OSTI ID is a required field for all POST requests where the intent is to edit or update records. The GET request must also include the OSTI ID and will allow retrieval of a record previously submitted by your site.REQUIRED Field NameXML Tag NameAdditional Information1OSTI ID+The OSTI ID is required in all requests intended to edit or update existing records. When POSTing new records to OSTI, no tag is needed in the XML. E-Link automatically assigns an OSTI ID to each new record successfully submitted.2Record Status* These tags are required to inform the system of the status of the record being submitted. For new records, only the is needed. For revised metadata or revised/replaced full text products (revprod/), the OSTI ID must be included as an attribute. See format below. 2411 Webservice Updated Template-06.jpg Printer-friendly version Page 7 Figure 277407: Announcement Notice 241.1 Web Service for STI - Page 7 Announcement Notice 241.1 Web Service for STI - Page 7 Record Status Attributes are needed for revdata tag and revprod tag.(Note the single quote marks around the attribute value) 3Site Code*The site code value is assigned by OSTI to the submitting site and must be present in each XML record.4Product Type*The values are upper case letters. Only one code can be placed in this field. Depending on the code, additional information may be needed. The allowed values are: CodeDefinitionTRTechnical Report or Workshop Report COConference/Event Paper, Proceedings, or Presentation If product type = CO, the following field is also needed: Conference Information = Include conference name,conference location, and conference inclusive datesInclude name of conference, location, and inclusive dates. Product Sub-Type CodesCodeDefinitionAConference PaperRConference Presentation (may receive a DOI)OConference Poster (may receive a DOI)PConference Proceedings Example Conference Sub-Type CO 2411 Webservice Updated Template-07.jpg Printer-friendly version Page 8 Figure 277408: Announcement Notice 241.1 Web Service for STI - Page 8 Announcement Notice 241.1 Web Service for STI - Page 8 FSFactsheet JAJournal Article If product type = JA, the following field is also required:Journal Type data Allowed values are AC (for announcement citation only), FT (author's early manuscript), or AM (Accepted Manuscript, meaning the final author's version after peer review comments are incorporated). When FT or AM are the values, the medium code used will be ED (see later in this table). NOTE the requirement to make the Accepted Manuscript available to OSTI andto place AM as the value in data applies to journal articles published October 1, 2014 or later.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .These fields are also needed for JA records:Journal Name Journal Volume Journal Issue Journal Serial ID Page Range NOTEProvide the page range as p. xx-xx. If the journal uses article numbers, that value may also be used in this fieldIf you know the DOI that the publisher has assigned to the journal article, please include it also. The tag for the DOI field is TDThesis or DissertationPDProgram DocumentBBook/Monograph 2411 Webservice Updated Template-08.jpg Printer-friendly version Page 9 Figure 277409: Announcement Notice 241.1 Web Service for STI - Page 9 Announcement Notice 241.1 Web Service for STI - Page 9 If product type = B, the following field is also needed:Publisher Information Include name of publisher and city, state, and country if other than U.S.ARAccomplishment ReportPPatent If product type = P, the following field is also needed:Patent Assignee 5STI Product Title*Full title of the STI Product. Include version number, if applicable.6USE THE 6.1 FORMAT BELOW FOR AUTHOR INFORMATION WHEN POSSIBLE6.1Author(s) Preferred format for authors and required in some cases. Note: Names of collaborations do not go in the author fields. (See Contributing Orgs in section 3.3 AN 241.1 Optional Fields below) Use the block of tags if you are including ORCID number with any of the authors in the submitted record.When the submitted record has the block of tags, ALL author names MUST be broken out into this block format (even if only one of the names has an accompanying ORCID).NOTE the middle name, email, affiliation, and ORCID parts of the authors "block" format may be left blank if no value is available." 6.2Author(s)* Note: Names of collaborations do not go in the author fields. (See Contributing Orgs in section 3.3 AN 241.1 Optional Fields below) Format is Last Name, First Name, MISeparate multiple authors with a semi-colon followed by a space. Affiliations may be place in square brackets after each author's name.Doe, John [National Tech, Inc.]; Smith, Nancy [Brookhaven National Laboratory] 2411 Webservice Updated Template-09.jpg Printer-friendly version Page 10 Figure 277410: Announcement Notice 241.1 Web Service for STI - Page 10 Announcement Notice 241.1 Web Service for STI - Page 10 7Report/Product Number(s)* A value in this field is required but the word, None, may be used if no valid report number or product number exists.TR and TD product types should always have valid report numbers.8DOE Contract Number(s)* Use the format of the contract "as is," but remove any preceding "DE". If multiple contract numbers apply, separate with a semi-colon followed by a space.9Originating ResearchOrganization* For DOE...

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Cooperative Research and Development Agreements (CRADA)

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References and Key ExcerptsDOE O 483.1B, DOE Cooperative Research and Development Agreements (link is external)DOE M 471.3-1, DOE Manual on Identifying and Protecting OUO Information (link is external)DOE O 241.1B, Scientific and Technical Information Management (link is external), includes the foll...owing statement in the Contractor Requirements Document, Attachment 1, ...Such STI products include STI funded by DOE, resulting from work performed at a DOE facility, or developed under Work for Others (unless specifically excluded in the agreement under which the work is done) or Cooperative Research and Development Agreements....Office of Inspector General Audit Report: DOE-OIG-18-22 (link is external)Guidance for Cooperative Research and Development Agreements (CRADA) Final Reports Memorandum (July 24, 2020) (PDF 210.26 KB)DOE O 483.1A includes references to scientific and technical information (STI) produced as a result of a CRADA:Article X: REPORTS AND PUBLICATIONS, includes the statement that the Parties agree to produce the following deliverables to DOE Office of Scientific and Technical Information (OSTI):...a final report, upon completion or termination of the CRADA...General Guidance:...The CRADA must include a provision setting forth the required deliverables...Where the participant and/or the contractor identifies that such reports contain Protected CRADA Information, the reports will be properly marked with a restrictive legend identifying the agreed-to period of withholding from public disclosure...Such reports shall be furnished to OSTI for Departmental use only and be withholdable for the stated withholding period as materials exempt from Subchapter II of Chapter 5 of Title 5, United States Code. The contractor must ensure that adequate deliverables are provided to OSTI to ensure that the results of DOE-approved CRADAs are made known to other DOE contractors for DOE program needs. Additional information on providing information to OSTI is available at STIP.Submission to OSTIProtected Cooperative Research and Development Agreement (CRADA) information is information produced in the performance of a CRADA that is marked as being Protected CRADA Information by a party to the agreement and that would have been proprietary information had it been obtained from a non-Federal entity. Protected CRADA information may be protected for a period up to 5 years from the date it was produced except as expressly provided for in the CRADA.Products that contain information that is protectable under the terms of a CRADA should clearly display a Protected CRADA Information Restrictive Legend noted below to prevent disclosure of such informationPROTECTED CRADA INFORMATIONThis product contains Protected CRADA Information, which was produced on [DATE: mm/dd/yy] under CRADA No. [XX-XXXX] and is not to be further disclosed for a period of five (5) years from the date it was produced except as expressly provided for in the CRADA.Sites should submit final CRADA reports to DOE's central coordinating organization for STI, OSTI, by utilizing the corporate E-Link (link is external) system.In E-Link, 'Intellectual Property/Distribution Limitations' is a required metadata field. For CRADA reports, under the heading for 'Official Use Only - Limitations/Controlled Unclassified Information', E-link users should select: Protected Data. When Protected Data is selected, you must also select CRADA and specify the release date which must be no more than five years.Proprietary data or Protected CRADA data should not be included in any abstract submitted and the abstract should be suitable for publication.CRADA Reports Five Years Past Publication (i.e., Release Date)Currently, reports submitted to OSTI which have passed the five-year withholding date are not automatically made publicly available. Submitting sites vary on the use of markings for Protected CRADA information and in some instances reports, especially older CRADA reports, may include markings which are not appropriate for a publicly available copy of the report. In addition, other access limitations may be applicable at the time of release. Therefore, prior to public availability, sites should:Ensure no other access limitations apply to the report (e.g., Export Controlled Information, etc.) by following their established procedures and coordinating with site POCs as necessary before releasing, andUpon determination that no other access limitations apply and the report may be publicly released, review for any Official Use Only (OUO) or other markings which require updating (i.e., removal or strike through) prior to public dissemination.If the report does include markings, the DOE Manual on Identify and Protecting OUO Information (DOE M 471.3-1) includes guidance and states: Remove OUO markings from a document when it no longer warrants such protection. OUO markings applied based on guidance issued by DOE may be removed when the guidance used to make the determination states that the information is no longer OUO. Reference DOE M 471.3-1 for complete information.In order for a Protected CRADA report to be made publicly available, sites have the responsibility to review and update the E-Link (link is external) system by changing the Access Limitation indicated for the individual report.To facilitate release of CRADA reports which have passed the five-year withholding period and which have been reviewed as stated above, sites may contact OSTI and identity in writing reports which they authorize be released. Based on this authorization, OSTI will update E-Link information to enable public access.Additional InformationSites are encouraged to use a standard report numbering system for consistency and uniquely identify reports resulting from a CRADA, utilizing the CRADA number as appropriate.Sites are responsible for ensuring that reports include the proper markings and for also ensuring that reports are properly re-marked as necessary.Inclusion of CRADA information in DOE's STI web productsOnce submitted through E-Link, information submitted to OSTI is managed in accordance with the access limitation applied to it by the submitting organization, a required field for submission.Therefore, final CRADA reports which are submitted as Protected CRADA Information do not appear in the publicly accessible STI products such as OSTI.GOV. Access to Controlled Unclassified Information (CUI), such as Protected CRADA Information, is provided on an approved, need-to-know basis for DOE and DOE Contractors through Science Research Connection (link is external) (SRC).In the case of CRADA reports, users with an approved SRC username and password may search on the metadata/citation information but are not able to automatically access the Protected CRADA report. Rather, they would be prompted to request the individual report and any requests for reports containing Protected CRADA Information are coordinated on a case-by-case basis with the submitting site for approval of the requestor.Additional questions may be submitted to stip@osti.gov.

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Marking Requirements

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Documents containing classified or controlled unclassified information (CUI) should be marked according to their respective guidance and directives. The links listed here provide resources to help ensure documents are appropriately marked.Identifying and Protecting Official Use Only Information, DOE... O 471.3 Chg 1 (Admin Chg) (link is external)Manual for Identifying and Protecting Official Use Only Information (link is external)Identification and Protection of Unclassified Controlled Nuclear Information, DOE O 471.1B (link is external)Identification and Protection of Unclassified Controlled Nuclear Information, 10 CFR 1017 (link is external)DOE CMPC Marking Resource (link is external)DOE O 475.2B, Identifying Classified Information (link is external)

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Departmental (or DOE) Elements

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DOE Elements are first-tier organizations at Headquarters and in the field, as described in the Correspondence Style Guide, Office of the Executive Secretariat (link is external)Heads of Departmental Elements at Headquarters, including NNSA, per DOE O 241.1B:Ensure that the objectives and requiremen...ts are incorporated into their program planning, management, contract administration, and performance-based management activities.Ensure that program-issued documents or other types of STI are appropriately reviewed and released and made available in acceptable electronic formats to OSTI, with corresponding Announcement NoticesInstruct initiators of procurement requests for M&O and site/facility management contracts to specify whether the CRD for this Order applies in the award resulting from the procurement request and any special instructions for applying the Contractor Requirements Document of DOE Order 241.1B.Instruct initiators of procurement requests for R&D contracts other than site/facility management contracts to specify the required scientific and technical deliverables, the form of delivery, and the requirement for the accompanying "Announcement of DOE Scientific and Technical Information" in the statement of work or any special instructions for applying the Contractor Requirements Document of DOE Order 241.1B.Instruct initiators of procurement requests for financial assistance instruments to specify the required scientific and technical deliverables, the form of delivery, and the requirement for the accompanying "Announcement of DOE Scientific and Technical Information" on the Federal Assistance Reporting Checklist.Designate senior officials to address STI policy issues as needed.For programs that fund projects that generate STI or staff offices that affect STI policies, appoint and officially inform OSTI of the formal STI points of contact (i.e., Technical Information Officer) to participate in the Department's Scientific and Technical Information Program (STIP), coordinate STI management activities, and serve as or designate an STI Releasing Official(s).Appoint and officially inform OSTI of formal STI points of contact (i.e. Technical Information Officer) to participate in the Department's Scientific and Technical Information Program (STIP) and serve as or designate an STI Releasing Official(s).

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Guidance for DOE Programs

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DOE Programs fund research and other scientific endeavors. For those activities where the STI is not submitted by National Labs, major sites, or through financial assistance awards, it should be submitted by the DOE Program. DOE Programs have the option to provide metadata via the Announcement Noti...ce 241.1 on E-Link. The metadata-based announcement notice generated and supplied by DOE and contractors for unclassified STI products includes metadata elements that provide identification of and attribution for DOE's STI. It also includes key identifiers; descriptive elements, review and release information, and medium, format, and location elements. Some elements are required, while others are optional. Submitters must provide required information and are highly encouraged to include optional information wherever possible.Steps Required to Provide STI to DOE:Apply for E-Link Access. Questions about E-Link should be directed to OSTI @ 865-576-4070.Identify STI product type and check the AN 241.1 instructions or Submission Basics to determine which business rules apply to your submission. If the product you are submitting is a journal article, be sure to check the requirements for including the author's accepted, peer-reviewed manuscript.Review full-text document for sensitivities and protected Personally Identifiable Information (PII).The STI Releasing Official should: Prior to the submission of the announcement notice and full-text document through E-Link, verify that all necessary reviews have been completed.Verify that the STI product should be released by OSTI in accordance with the intellectual property/distribution limitation marked on the AN 241.1 and submit.Program Offices also have the option to send STI directly to OSTI via STI submission at STIP@OSTI.GOV. An OSTI staff member will work with the Program to ensure appropriate submission.

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OSTI

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OSTI coordinates the STI Program (STIP), a complex-wide collaboration across DOE programs, field offices, national laboratories, and contractors to disseminate and preserve the Department's STI. In addition to text, OSTI recognizes the growing need to capture scientific research in emerging formats,... such as data and software, and pursues this mission responsibility. OSTI builds on existing partnerships and seeks strategic alliances across a wide range of communities, including DOE, interagency, international, and private sector, to increase access to the Department's research and development results.Responsibilities include: Ensuring appropriate transparency of and open access to DOE's STI to advance science and technology as well as preservation of a permanent DOE STI repository.Collaborating with stakeholders to establish STI requirements and responsibilities to ensure optimal availability of Departmental STI to the varied customer segments, within applicable laws and Departmental requirements.Maintaining information management systems and web-based databases to enable full use of DOE-funded STI and provides a suite of web products and services for publicly releasable STI, as well as systems to manage protected categories of STI as appropriate. Managing domestic, interagency, and international STI exchanges to ensure DOE and U.S. access to national and global scientific and technical advances.Supporting program-specific STI management efforts by offering special support services upon request to DOE organizations that provide funding to cover incremental costs of the requested service(s).Responsibilities of OSTI STIP LiaisonThe STIP Liaison within the Office of Assistant Director for Acquisition and Information Programs at OSTI serves as the representative and advocate for the STIP community. The Liaison is normally involved in activities or discussions concerning:STIP collaboration businessCross-cutting STIP issue resolutionsSTI order and guidePerformance objectives and measuresSTI policies and proceduresSTIP special focus teamsE-Link submission and reportingSTIP planning and reportingThroughout its history, OSTI has worked with representatives across the agency-in laboratories, field offices, Headquarters-to facilitate access to information and to promulgate policy and best practices for STI management. OSTI will work to broaden its complex-wide collaboration by increasing communications beyond the designated STI points of contact and engaging others across DOE in projects that advance STIP goals.For more information, contact an OSTI-STIP Liaison.

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STI Program Representatives

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STI ManagersTechnical Information OfficersSTI Releasing OfficialsContract Officers and Contract SpecialistDepartment of Energy national laboratories and other sites and facilities have designated representatives to serve as technical information officers (TIOs) and STI Managers in the Scientific and... Technical Information Program (STIP).STI Managers The role of STI Managers is to stay abreast of the requirements of DOE's STI Program and coordinate the implementation of STIP related requirements. They serve as the main POC for their respective site/facility and participate in various STIP activities. Normally, one STI Manager is appointed at each contractor site. While roles and responsibilities may vary from site to site, depending on the specific language of DOE contracts, the STI activities of STI Managers generally are the same.Roles and ResponsibilitiesSTI Managers provide oversight and coordination of contractor compliance with the CRD portion of DOE O 241.1B, Scientific and Technical Information Management (link is external) and other applicable DOE directives with related requirements (i.e., regarding sensitivity reviews, etc.).STI Managers provide oversight and coordination of contractor application of the agreed to best practices set forth on the STIP website.STI Managers ensure that an appropriate sensitivity review process of STI is implemented at their respective site and that all STI is appropriately reviewed and marked before it is released outside of their jurisdiction of their site prior to release to OSTI or Web posting.Related to the sensitivity reviews of STI, STI Managers should serve as the releasing official or at least coordinate designation and maintain awareness and provide official approval and notification to OSTI of the designation.STI Managers ensures that STI resulting from R&D and other scientific and technical endeavors that have undergone institutional review is made available to OSTI along with appropriate announcement notice information provided through one of the several STI announcement options.STI Managers ensure that OSTI is notified of any removal, replacement, or new marking or STI, per appropriate STIP channels.STI Managers participate in bi-monthly STIP teleconferences, annual STIP Working Meetings, and special STIP working groups normally chaired by OSTI.STI Managers provide general liaison with OSTI and the TIOs.STI Managers prepare contractor responses to STI-related action items received from their respective DOE Office and OSTI.Technical Information OfficersTechnical Information Officers (TIO) serve as the principal DOE Office POC and assistant to, and liaison with, the DOE Office of Scientific and Technical Information (OSTI) that serves as the Department's office charged with the Scientific and Technical Information Program (STIP). The TIOs are to be familiar with the STI Programs within their DOE Office (given they have contracting financial assistance and/or acquisition activities) and for their major site/facility management contractor(s) STI Program to discern compliance with the DOE O 241.1B. They must maintain an up-to-date knowledge-base of the STI Program activities and provide timely feedback on issues as they emerge. While roles and responsibilities may differ, each major DOE element shall designate a TIO to perform STI-related activities.Roles and ResponsibilitiesTIOs coordinate with the major site/facility management contractor(s) STI Manager(s) activities as they pertain to STI to ensure compliance with the CRD portion of DOE O 241.1B, Scientific and Technical Information Management (link is external).TIOs ensure that an appropriate sensitivity review process of STI is implemented by their DOE contracting/acquisitions group and appropriate guidance is provided to DOE contractors and financial assistance recipients. In addition, they should ensure that the STI generated by their financial assistance recipients, non-major site/facility management contractors, and major site/facility management contractors is appropriately reviewed and marked before it is released outside of the jurisdiction of the sites and prior to release to OSTI or Web posting.Related to the sensitivity reviews of STI generated from financial assistance and non-major site/facility management contractors, TIOs should serve as the releasing official or at least coordinate designation and maintain awareness and provide official approval and notification to OSTI of the designation.TIOs are responsible for ensuring the STI generated by financial assistance recipients and non-major site/facility management contractors is submitted to OSTI according to appropriate submission processes via E-Link. TIOs ensure the DOE contracting officers and contract specialists within their organization are aware of the status and trends related to the sensitivity reviews and timely submission of STI deliverables to OSTI.TIOs participate in preparing official DOE Office responses to STI-related action items relevant to their respective DOE and major site/facility management contractors.TIOs serve as the DOE Office representatives and advocates to ensure that STI objectives and requirements are incorporated as appropriate into the DOE Office strategic plans, DOE management information plans, DOE contractor information architecture plans, life-cycle management plans and procedures, contractor-developed institutional plans, and contract language for new or modified contracts and grants.TIOs are responsible for coordinating and communicating DOE STI goals and objectives and initiating the promotion/education of STI and STIP-related activities at the DOE Office and provide assistance as appropriate to their respective major site/facility management contractor sites. This includes the progression of timely and acceptable electronic formats of announcement records and STI.TIOs represent their organization's STI objectives/perspectives by staying informed of their in-house STI activities and those of their major site/facility management contractors. Also, TIOs represent their DOE Office by participating in the various STI-related activities and meetings such as Meet-Me Calls, Annual STIP Working Meetings, and special working groups. Active participation in the STIP collaboration is vital and beneficial when contributing to the best practices for a successful STI management program.TIOs participate in rewrites of directives as appropriate, provide updates to the STIP Home Page, and communicate the requirements and best practices to DOE and DOE major site/facility management contractors.Through STIP, TIOs recommend the need for new or revised policies and comment on the new or revised policies put forth. They also ensure that implementation procedures for the new or revised policies are put in place by DOE and coordinate as needed with major site/facility management contractors.STI Releasing OfficialsReleasing Officials have responsibility for ensuring that STI has undergone appropriate sensitivity reviews and that subsequent recommendation to OSTI is made via established systems regarding release of STI in the public domain (i.e., unlimited announcement) or the application of DOE-approved access limitations, as well as other laws, policies, and schedules.Contract Officers and Contract SpecialistA Contracting Officer is the DOE official authorized to execute awards on behalf of DOE and is responsible for the business management and non-program aspects of the financial assistance process. They are responsible for ensuring that the receipt of required interim and final scientific/technical reporting deliverables as identified on DOE F 4600.2, Federal Assistance Reporting Checklist, and in the contract are monitored and provided to DOE/OSTI.

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Announcement Notice (AN) 241.3

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The AN 241.3 is required for submission of scientific and technical information (STI) to OSTI in order to ensure proper handling, announcement, and dissemination in accordance with DOE statutory responsibilities. There are basic requirements for metadata fields, however, other optional/non-mandator...y data fields should be included in the AN when possible. The information included in the 241.3 provides information required to appropriately identify, process, and/or announce and disseminate the results of work funded by DOE. It is utilized by DOE Financial Assistance Recipients/Non-Major Contractors and submitted with each STI report or product. An AN 241.3 should be submitted using E-Link (link is external). Required Metadata Elements Specific metadata requirements for Technical Reports, Journal Article - Accepted Manuscript, and Conference Paper/Presentations or Proceedings Required Fields Technical Report Journal Article - Accepted Manuscript Conference Papers, Presentations, or Proceedings DOE Award/Contract Number * Requiredis required for Technical Report * Requiredis required for Journal Article - Accepted Manuscript * Requiredis required for Conference Paper/Presentations or Proceedings Other Identifying Number(s) is optional for Technical Report is optional for Journal Article - Accepted Manuscript is optional for Conference Paper/Presentations or Proceedings Recipient/Contractor Organization (link is external) * Requiredis required for Technical Report * Requiredis required for Journal Article - Accepted Manuscript * Requiredis required for Conference Paper/Presentations or Proceedings STI Product Type * Requiredis required for Technical Report * Requiredis required for Journal Article - Accepted Manuscript * Requiredis required for Conference Paper/Presentations or Proceedings STI Product Title * Requiredis required for Technical Report * Requiredis required for Journal Article - Accepted Manuscript * Requiredis required for Conference Paper/Presentations or Proceedings STI Product Date * Requiredis required for Technical Report is optional for Journal Article - Accepted Manuscript * Requiredis required for Conference Paper/Presentations or Proceedings Author(s) * Requiredis required for Technical Report * Requiredis required for Journal Article - Accepted Manuscript * Requiredis required for Conference Paper/Presentations or Proceedings Contributor Organization(s) is optional for Technical Report is optional for Journal Article - Accepted Manuscript is optional for Conference Paper/Presentations or Proceedings Report/Product Number * Requiredis required for Technical Report is optional for Journal Article - Accepted Manuscript * Requiredis required for Conference Paper/Presentations or Proceedings Sponsoring DOE Program Office (link is external) * Requiredis required for Technical Report * Requiredis required for Journal Article - Accepted Manuscript * Requiredis required for Conference Paper/Presentations or Proceedings Description/Abstract * Requiredis required for Technical Report * Requiredis required for Journal Article - Accepted Manuscript * Requiredis required for Conference Paper/Presentations or Proceedings Subject Categories (link is external) is optional for Technical Report is optional for Journal Article - Accepted Manuscript is optional for Conference Paper/Presentations or Proceedings Keywords is optional for Technical Report is optional for Journal Article - Accepted Manuscript is optional for Conference Paper/Presentations or Proceedings Intellectual Property/Distribution Limitations * Requiredis required for Technical Report * Requiredis required for Journal Article - Accepted Manuscript * Requiredis required for Conference Paper/Presentations or Proceedings Recipient/Contractor Point of Contact * Requiredis required for Technical Report * Requiredis required for Journal Article - Accepted Manuscript * Requiredis required for Conference Paper/Presentations or Proceedings Media/Format Information * Requiredis required for Technical Report * Requiredis required for Journal Article - Accepted Manuscript * Required*is required for Conference Paper/Presentations or Proceedings Certification(s) * Requiredis required for Technical Report * Requiredis required for Journal Article - Accepted Manuscript * Requiredis required for Conference Paper/Presentations or Proceedings Transmission Information * Requiredis required for Technical Report * Requiredis required for Journal Article - Accepted Manuscript * Requiredis required for Conference Paper/Presentations or Proceedings Releasing Official * Requiredis required for Technical Report * Requiredis required for Journal Article - Accepted Manuscript * Requiredis required for Conference Paper/Presentations or Proceedings Submitter Responsibilities DO NOT encrypt or password-protect STI products.

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Announcement Notice (AN) 241.1 Instructions

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AN 241.1 Web Version InstructionsMust have an E-Link user account prior to using this method.Identify STI product type to determine whether to provide announcement notice only applicable to copyrighted STI or both announcement notice and full-text document for all full-text documents.Review full-tex...t document for sensitivities listed on AN 241.1 under "Distribution/Access Limitations" and protected personally identifiable information (PII).If copyrighted journal article, conference paper/proceedings, or book, submit only the announcement notice and provide the availability of the publication.If unclassified unlimited full-text document, submit both the announcement notice and the full text.If unclassified unlimited full text and your site is hosting on a public server, provide the announcement notice including the unique uniform resource locator (URL).If protected distribution/access limitation full-text document, submit both the announcement notice and the full text. E-Link provides Secure Socket Layer (SSL) protection.The electronic format is determined based on whether the full-text document is being uploaded or a unique URL is provided.If full-text document is being uploaded, the electronic format options are Searchable PDF or Non-Searchable PDF.If URL is provided, the electronic format options are Searchable PDF or HTML.Ensure all required fields indicated in red and with an asterisk are completed prior to AN 241.1 submission.The STI Releasing Official should:Prior to the submission of the announcement notice and full-text document thru E-Link, verify that all necessary reviews have been completed.Verify that the STI product should be released by OSTI in accordance with the intellectual property/distribution limitation marked on the AN 241.1 and submit.Note:For Unclassified Controlled Nuclear Information, please refer to AN 241.5All *Required Fields must be completed before a document can be attached in Part II.*Site CodeSelect your site code from the drop-down list.*STI Product TypeSelect one product type. Note that these types will open additional fields on the AN 241.1 because they require additional values be selected.Technical/Workshop Report - Identify the type of technical report provided.Conference/Event Paper or Presentation/Proceedings - Provide all available conference information (title, location, and dates, as well as sponsoring organization). An agenda alone is not sufficient for announcement. Also provide any associated journal information for this conference, if applicable.Journal Article - Select one of the following and provide all available journal article information (entering the DOI, if known, will auto-populate many of the metadata fields):Announcement Citation Only - If providing journal citation data, but full-text article is not being uploaded.ManuscriptFinal, Peer-Reviewed Accepted ManuscriptProgram DocumentS&T Accomplishment ReportBook/MonographPatentThesis/DissertationFactsheet*STI Product TitleProvide the title including volume, edition, and similar information.*Author(s)The preferred method for submitting author names is to use the "Enter Each Author" option. This option is formatted to provide the best search, retrieval, and validation of author names and accompanying information, including an author's ORCID number. See About the Addition of ORCID Numbers to E-Link (link is external) for additional information.After entering last name, first name, and middle name or initial in the specified blanks, you may also enter the primary author/creator's email address, his or her ORCID number, and his or her affiliation in the remaining three fields of the author section.You may add as many additional authors as needed by clicking the plus (+) button.You may change the order of author names by selecting the appropriate "author block" and dragging it.If you wish to delete an author's name that you have already entered, click and drag that author entry to the bottom of the list, then click the minus (-) button.Note that organization names or names of collaborations should not be entered into the author fields. Collaboration names and names of contributing organizations are entered into the Contributor Organizations field.If you need to use a copy-and-paste method to provide author names, you may use the "Enter All Authors" option. E-Link's parser will then attempt to parse your text string into the designated fields to enable accurate search and retrieval.If using the "Enter All Authors" option:Enter last name, first name, middle initial and additional qualifiers separated by commas. Example: Smith, Richard, T.More than one author may be provided; separate multiple entries with a semicolon and a space. Example: Smith, Richard T.; Jones, John W.Author affiliations should be inside parentheses. Example: Smith, Richard, T. (Office of Scientific and Technical Information)If an email address is entered in the "Enter All Authors" field, it must be preceded with "email:" Example: Jones, John W. email: jjones@osti.gov (Office of Scientific and Technical Information). Note that email addresses will not display in public databases; they are for administrative purposes only.If an author does not exist, the word "None" should be entered.Contributor OrganizationsThe name of a Research/Project Collaboration, if applicable, should be entered in this field, not in the author field. Contributor organizations are not authors' affiliations, the originating research organization, nor the funding/sponsor organization. They are, instead, any company, institution, or organization to which the submitter wishes to provide recognition and which clearly does not fit into any of the other organization fields. Examples of possible contributor organizations that a submitter may want to list (in addition to listing a collaboration name) include:An external organization that provided significant review of the research product.An organization that provided site management but was not directly involved in the research/experiment itself.An organization that collected data to provide to the originating research organization.A data center or repository that is not listed as the originating research organization.This is a free text field and can hold multiple organizations names. Each different organization should be separated by a semi-colon followed by a space.*Report/Product Number(s)This is a unique identifier that you create.Use DOE, an acronym that identifies the awardee, and the final five to seven characters from your contract or grant number.Example: For award #AC02-01FE11111, with Yale University, the report number would be: DOE-YALE-11111 or DOE-YALE-FE11111. If the contract or grant requires more than one technical report, you may use a suffix to identify them.Example:1st report: DOE-YALE-11111-12nd report: DOE-YALE-11111-23rd report: DOE-YALE-11111-3"None" may also be entered in this field when a report number is not appropriate, i.e. when the submission is a journal article.*DOE Contract Number(s)The format should be: two alphabetic characters, two numeric characters, a dash, two-digit year, two alphabetic characters, and a five digit number; or, two alphabetic characters and seven digits.Examples: FG11-96EK82252, FC25-96EU50430, AC02-94RS12345, and SC0001234.R&D Project ID(s)Enter the unique and permanent Project ID assigned to the project itself by the Operations Office, DOE Program Office, laboratory, or other installation to identify a particular research project. Multiples may be provided; separate multiple entries with a semicolon and a space. Sample formats: P/ORNL-2533; TTP/RL439005Work Proposal Number(s), Revision NumberOptional information. Any format and multiple entries are accepted.Work Authorization Number(s), Revision NumberOptional information. Any format and multiple entries are accepted.Other Identifying Number(s)Examples of other identifying numbers that submitters may want to include are:The number assigned by arXiv.org to an author's posting of a paper (arXiv: 1501.00003)The accession number from the submitting site's database (45029 or any format)Any identifying number that may have meaning or retrieval utility to a particular segment of the anticipated user population (any format)Note that these other identifying numbers do not typically fit more specific identifier fields available for input, i.e. fields such as product/report number, contract number, R&D project IDs, etc. Note also that multiple identifiers may be input here. A semi-colon and a space must be used to separate each identifier from the next one following it.*Originating Research OrganizationProvide the name and location of the organization that performed the research or issued the scientific and technical report/product. More than one organization may be provided; separate multiples with a semicolon and a space. Example: Pacific Northwest National Laboratory, Richland, WA*Publication Issue DateEnter the publication date in mm/dd/yyyy (example: 01/01/2001) or yyyy (example: 1995). If you use the yyyy format, use the drop-down menu to input additional date information.LanguageSelect the name of the additional language(s) in which the information product is written other than English. If language is not provided by the originating organization, the word "English" is the default value.Country of OriginSelect the country of publication. Default value is "United States".*Sponsoring OrganizationSelect the DOE program office (e.g., Office of Science or SC) providing the funding from the list provided. For projects funded by more than one program office, indicate all sources of the DOE funding in descending order of dollar amount of funding appropriated. Separate multiple program offices with a semicolon and a space. If you do not know the sponsoring DOE program office, select USDOE.Publisher Name and LocationThis is a required field for Book product type or if different than the Originating Research Organization that issued the document for dissemination.Availability - Refer requests to [if applicable]. For example: A URL with additional help or contact information about this document. This is a required field if the Publisher is the source of availability.Subject CategoriesSelect one or more categories from the list provided. Select them in order of relevance to the product. You can review the list of subject category descriptions on the Authorities Elink page.KeywordsThese are words or phrases that describe the content of this product. More than one keyword may be entered; separate multiple keywords with a semicolon and a space.Description/AbstractProvide a clear, concise, and publicly releasable English language summary of the information content. The length should be no more than 5,000 characters. To fill this field, you can cut and paste from any word processing file.Related Document InformationInformation useful to include in published announcement record which is not suited for any other field on this notice.*Distribution LimitationsUnrestricted DistributionUnlimited Announcement - The unrestricted, unlimited distribution of the product will be made publicly available. The government assumes no liability for disclosure of such data.OpenNet - STI products declassified and made available for public release will also be announced on the Department's OpenNet Database in accordance with the Department's Openness Initiative and DOE Order 475.2B "Identifying Classified Information."Selecting OpenNet as the distribution requires additional information:Accession Number - For use in indicating additional sources of a document. This number may be used by OpenNet users when requesting a document. The Accession Number is a unique identifier of up to 15 alphanumeric characters only (A-Z, a-z, or 0-9). The transmitting field or program office is responsible for ensuring that the number is unique within its jurisdiction. Document Location - If an electronic copy of the document does not accompany the metadata, this should identify additional sources where the public may go to obtain a copy of the document. At a minimum, this entry would contain a point of contact and enough additional information to enable a user to order a document (e.g., address, phone number, fax number, e-mail address, etc.). Multiple location entries may be provided; separate multiple locations with a semicolon and a space. Field Office Acronym - Use the appropriate acronym provided in OpenNet Declassified Information Database Data Input.Declassification Date - Provide the declassification date for any document that has been declassified and publicly released.Declassification Status - Required for all documents being entered into OpenNet. Check 'Sanitized' for documents with portions deleted for privacy or security reasons and enter a declassification date if the sanitized document is also a declassified document. Check 'Never classified' for documents that have never been classified and are being made publicly available. The other two options are 'Declassified' and 'Unknown'.OpenNet Document Categories - For information products which will be included in the OpenNet Database, provide the appropriate two level subject categories based on the list in OpenNet Declassified Information Database Data Input Specifications, revised December 15, 1994. The list of OpenNet document categories is also available on the ELink Authories page.Distribution Limitations - Controlled Unclassified Information (CUI): (Note: Recommendations to restrict access to STI products must have a legal basis or be accompanied by written programmatic guidance. For questions concerning current laws and guidance, refer to the STIP website or contact at stip@osti.gov) Copyrighted Material w. Restrictions - A copyright restriction on part or all of the contents of the STI product may affect the reproduction and distribution of the product by DOE/OSTI. Any restriction as retained in the award document must be specified.Official Use Only - Limitations/Controlled Unclassified InformationOfficial Use Only - OUOExport Controlled Information (e.g. under ITAR/EAR) (FOIA-Exemption 3) - OUOSecurity Sensitive Information (FOIA Exemption 7) - OUOProtected Data - CRADA or OTHER (specify below) - OUOWhen Protected Data is selected, you must also select CRADA or cite the data clause paragraph in your award document which allows trade secret like protection e.g. Energy Policy Act (EPAct), clean coal, electric vehicles, steel initiative, etc. Then, specify the release date which must be no more than five years.Patent Pending (FOIA Exemption 3) - OUOLimited Rights Data (Proprietary/Trade Secret) (FOIA Exemption 4) - OUOProgram-Determined Official Use Only - (enter exemption number below) - OUOProvide a reference to specific guidance or attach a copy of the specific guidance.Other InformationSpecify other criteria that would necessitate limiting access or restrict announcement of this product.*STI Product Media/Format and Transmission and LocationEnsure the STI product/final technical report does not contain protected Personally Identifiable Information (PII) before you upload the document. Protected PII is defined as an individual's first name or first initial and last name in combination with any one or more of types of information, including, but not limited to, social security number, passport number, credit card numbers, clearances, bank numbers, biometrics, date and place of birth, mother's maiden name, criminal, medical and financial records, educational transcripts, etcSelect one of the medium options provided. Each selection will open additional fields for more information.If "Electronic Document" is selected, first indicate whether the STI document is either posted online, in which case the AN 241.1 record will link to it, or if it is being transmitted to OSTI via the "Upload File" option.For uploaded documents, indicate file format and other requested information. Searchable PDF is the required format for technical reports. Ensure that the document does not contain PII.For documents posted at the originating site, provide the unique URL that links directly to the first page of the STI product. This is required information.If "Audiovisual Material" is selected (typically applicable to conference/event product type), provide the unique URL that links directly to the video, webinar, or audiovisual STI product. This is required information. (Please contact OSTI at (865) 576-6784 if AV material needs to be transmitted to OSTI instead of posted at the submitting site.)Indicate the type of file, such as Audio File, Video File with sound, or Video File w/o sound.Provide the file format of the audiovisual product. Note that the preferred formats are those which can be content-indexed by OSTI's ScienceCinema product. Check the STIP website for detailed information about these formats and what OSTI can and cannot do with them.Provide the length of the video or other audiovisual material as "run time." Example: run time: 01:22:17. This example shows that the run time of the product is one hour, 22 minutes, and 17 seconds. Please use this standard way of reporting run time.When an announcement record only is submitted, select "Announcement Notice Only."Location: Digital Object IdentifierOSTI assigns DOIs to technical reports or obtains correct DOIs for journal articles from CrossRef. If you already know the DOI of the product you are submitting and wish to provide it yourself, you may do so here.*Releasing OfficialThis information is required. Provide the Released By (Name), Date (mm/dd/yyyy), Email, and Phone of the releasing official. You must also select the box verifying that Personally Identifiable Information was not detected in the uploaded STI product.Timing OutThe notice has a time limit of thirty minutes, so if you take more than an hour to fill out the notice, you will receive a timeout message. If you receive a timeout message, you can select the "Back" button on your browser, and resubmit the notice.SubmitWhen the notice is complete, select the "Submit" button. The system will perform several more validations on the fields that you entered. Any errors will be listed at this time, which you can correct. You will find the errors precede each part of the notice in red text, highlighted in yellow. If the information is complete and correct, you will move to a screen with a summary of your input. The summary screen should be printed for your records.

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Announcement Notice (AN) 241.3 Instructions

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INSTRUCTIONS FOR Technical/Workshop Report Part I: STI PRODUCT DESCRIPTION *DOE Award/Contract Number The award number must be input accurately first in order to complete and submit the AN 241.3. The format should be either (1) two alphabetic characters and seven digits (for DOE awards granted since... 2007), or (2) two alphabetic characters, two numeric characters, a dash, two-digit year, two alphabetic characters, and a five-digit number (for awards granted prior to 2007). Multiples may be entered but MUST be separated with a semicolon and a space. Examples: SC0001234, EE0005432, NT0009876, or FG02-03ER83715, FG52-06NA27489, FC07-99ID55444, and AC02-96CH12345. Other Identifying Number(s) Examples of other identifying numbers that submitters may want to include are: Non-DOE contract numbers (Please do not include these non-DOE contract numbers in the DOE Contract Number field. That field is validated and the record will be rejected if the grant/award/contract number is not a DOE one). The number assigned by arXiv.org to an author's posting of a paper (arXiv: 1501.00003) The accession number from the submitting site's database (45029 or any format) Any identifying number that may have meaning or retrieval utility to a particular segment of the anticipated user population (any format) Note that these other identifying numbers do not typically fit more specific identifier fields available for input, i.e. fields such as product/report number, R&D project IDs, etc. Note also that multiple identifiers may be input here. A semi-colon and a space must be used to separate each identifier from the next one following it. *Recipient/Contractor Organization Provide the name and location of the organization that performed the research or issued the scientific and technical report/product. More than one may be provided. Separate multiples with a semicolon and a space. *STI Product Type Select one product type from the four choices in the drop-down menu. To submit your final technical report, select that value. If other type of STI is selected from the menu, then an additional subfield will appear. Final Technical Report - Select this if your award calls for the submission of a "Final" scientific/technical report. Other - Specify type of STI product not listed in the menu of choices. Examples: thesis, patent, book. NOTE: Use the DOE AN 241.4 for software products, not the AN 241.3. *STI Product Title Provide the title that appears on the report or product, including volume, edition, and similar information if applicable. *STI Product Date Enter the date from the cover of the report in mm/dd/yyyy format (example: 01/01/2014), which is the required format for the final technical report. Typically, this date is an indication of when the report/product was created. Other STI may have an alternate date format, e.g., yyyy (example: 2013) as appropriate for the type of publication. If you use the yyyy format, a drop-down menu appears for you to input additional date information. *Author(s) After entering last name, first name, and middle name or initial in the specified blanks, you may also enter the primary author/creators email address, his or her ORCID number, and his or her affiliation in the remaining three fields of the author section. See About the Addition of ORCID Numbers to E-Link (link is external) for additional information. You may add as many additional authors as needed by clicking the "Add New Author" button. You may change the order of author names by selecting the appropriate author block and dragging it. If you wish to delete an author's name that you have already entered, click and drag that author entry to the bottom of the list, then click the Delete Last Author button. Note that organization names or names of collaborations should not be entered into the author fields. Collaboration names and names of contributing organizations are entered into the Contributor Organization(s) field. Contributor Organization(s) The name of a Research/Project Collaboration, if applicable, should be entered in this field, not in the author field. Contributor organizations are not author affiliations, the originating research organization, nor the funding/sponsor organization. They are, instead, any company, institution, or organization to which the submitter wishes to provide recognition and which clearly does not fit into any of the other organization fields. Examples of possible contributor organizations that a submitter may want to list (in addition to listing a collaboration name) include: An external organization that provided significant review of the research product. An organization that provided site management but was not directly involved in the research/experiment itself. An organization that collected data to provide to the originating research organization. A data center or repository that is not listed as the originating research organization. This is a free text field and can hold multiple organizations names. Each different organization should be separated by a semi-colon followed by a space. *Report/Product Number This is a unique identifier that you create and place on the report/product itself. Use DOE, an acronym that identifies the awardee/recipient organization, and the final five to seven characters from your contract or grant number. Example: For award #AC02-01FE11111, with Yale University, the report number would be: DOE-YALE-11111 or DOE-YALE-FE11111. If more than one STI product is to be submitted, you may use a suffix to identify them individually. Example: Final report: DOE-YALE-11111-1 2nd product: DOE-YALE-11111-2 3rd product: DOE-YALE-11111-3 *Sponsoring DOE Program Office Select the name of the specific DOE program office that provided funding for the project described in the STI report/product, from the list provided (e.g., USDOE Office of Science (SC) Basic Energy Sciences (BES)). For projects funded by more than one program office, indicate all sources of the DOE funding in descending order of dollar amount of funding appropriated. Separate multiple program offices with a semicolon and a space. If other agencies also provided funding, you may identify additional funders by inserting funder name(s) in the textbox. Separate multiple names with a semicolon and a space. If you do not know the sponsoring DOE program office, you may select "USDOE". *Description/Abstract You must provide a clear, concise, and publicly releasable English language executive summary of the information contained in the report/product, written in terms understandable by an educated layperson. The length should be no more than 5,000 characters. To fill this field, you can cut and paste from any word processing file. Subject Categories Select one or more categories from the list provided. Select them in order of relevance to the project as described in the report/product. You can review the list of subject category descriptions on the Authorities (link is external) page. Keywords These are words or phrases that describe the project topics as summarized in this report/product. Keywords aid in the online search and discovery of information about the project. More than one keyword may be entered; separate multiple keywords with a semicolon and a space. *Intellectual Property/Distribution Limitations Select the appropriate distribution limitation from the choices provided in the drop-down menu. STI products should be written for public accessibility in order to advance science. However, if the report/product contains information that should not be publicly released, the restriction(s) must be indicated. Unlimited Announcement - The unrestricted, unlimited distribution of the product will be made publicly available. The government assumes no liability for disclosure of such data. Copyrighted Material - A copyright restriction on part or all of the contents of the STI product may affect the reproduction and distribution of the product by DOE/OSTI. Any restriction as retained in the award document must be specified. Small Business Innovation Research (SBIR) Data - If this is selected, indicate phase (Phase I or II or Phase III). Specify the release date which should be no more than four years from the date that the STI product was provided by DOE to OSTI. Small Business Technology Transfer (STTR) Data - If this is selected, indicate phase (Phase I or II or Phase III). Specify the release date which should be no more than four years from the date that the STI product was provided by DOE to OSTI. Security Sensitive Information Protected Data - You must also select CRADA or cite the data clause paragraph in your award document which allows trade-secret like protection (e.g. Energy Policy Act (EPAct), clean coal, electric vehicles, steel initiative, etc.). Then, specify the release date which must be no more than five years. Patentable Material - Provide all applicable patent information. Program Determined Official Use Only *Recipient/Contractor Point of Contact Provide the organization or individual(s) name(s), with corresponding contact information, who will serve as the point of contact for DOE if there are questions about the content of the STI product. Part II: STI PRODUCT MEDIA/FORMAT AND TRANSMISSION *Media/Format Information For Final Technical Report, the medium required is an Electronic Document, thus that is the default value. For Other type of STI, indicate the medium. *Certification(s) Reports or other products that are electronically uploaded to DOE via E-Link must NOT contain: limited rights data (proprietary data), classified information, protected PII, information subject to export control classification, or other information not subject to release. Protected PII is defined as an individual's first name or first initial and last name in combination with any one or more of the following types of information: social security number, passport number, credit card numbers, clearances, bank numbers, biometrics, date and place of birth, mother's maiden name, criminal, medical and financial records, educational transcripts, etc. You must self-certify prior to submission (prior to uploading the full-text report or other product) that the item does not contain any of this type information. *Transmission Information For a Final Technical Report, you are required to upload an Electronic Document. Select the Browse button to locate the file on your computer. Also indicate the file format. Valid file formats are: Adobe Portable Document Format (.PDF) or MS Word (.DOC) only. Before you upload the document, you must certify (see Certifications) that the document being uploaded has been reviewed for, and does not contain, any information not subject to release, such as Protected PII. Timing Out The notice has a time limit of thirty (30) minutes. After 30 minutes of inactivity (if you take more than 30 minutes to interactively fill out the notice), then you will receive a timeout message. If you receive a timeout message, you can select the "Back" button on your browser, and resubmit the notice. Print You are advised to print a copy for your records. However, note that you will also have an opportunity to print a summary after you select Submit. Please review carefully and print your information before submitting the announcement notice. You will not be able to view or edit information once the notice has successfully completed submission. Submit When the notice is complete, select the Submit button. If the information is complete (i.e., all required fields are provided and certain validations have been made), you will move to a screen with a summary of your input. This summary screen should be printed for your records. If there are errors or missing data, you will have an opportunity to correct those and then select Submit again. If there are no errors, the process is finished. Upon successful submission of the announcement notice, an email will automatically be sent to your contracting officer notifying them of your submission. *Releasing Official This information is required. Provide the Released By (Name), Date (mm/dd/yyyy), Email, and Phone of the releasing official. You must also select the box verifying that Personally Identifiable Information was not detected in the uploaded STI product. INSTRUCTIONS for Journal Article: Accepted Manuscript (The Accepted Manuscript of a Journal Article) Part I: STI PRODUCT DESCRIPTION *DOE Award/Contract Number The award number must be input accurately first in order to complete and submit the AN 241.3. The format should be either (1) two alphabetic characters and seven digits (for DOE awards granted since 2007), or (2) two alphabetic characters, two numeric characters, a dash, two-digit year, two alphabetic characters, and a five-digit number (for awards granted prior to 2007). Examples: SC0001234, EE0005432, NT0009876, or FG02-03ER83715, FG52-06NA27489, FC07-99ID55444, and AC02-96CH12345. Other Identifying Number(s) Examples of other identifying numbers that submitters may want to include are: Non-DOE contract numbers (Please do not include these non-DOE contract numbers in the DOE Contract Number field. That field is validated and the record will be rejected if the grant/award/contract number is not a DOE one). The number assigned by arXiv.org to an author's posting of a paper (arXiv: 1501.00003) The accession number from the submitting site's database (45029 or any format) Any identifying number that may have meaning or retrieval utility to a particular segment of the anticipated user population (any format) Note that these other identifying numbers do not typically fit more specific identifier fields available for input, i.e. fields such as product/report number, R&D project IDs, etc. Note also that multiple identifiers may be input here. A semi-colon and a space must be used to separate each identifier from the next one following it. *Recipient/Contractor Organization Provide the name and location of the organization that was funded and performed the research described in the accepted manuscript. More than one may be provided. Separate multiples with a semicolon and a space. *STI Product Type Select "Journal Article-Accepted Manuscript" from the choice of four product types. Note: Published versions of journal articles should not be submitted; you must provide the final peer-reviewed accepted manuscript and certify this is true before submission. Additional subfields will appear on the AN 241.3 based on selection of Journal Article: Accepted Manuscript as the STI product type. *Journal name - The name of the journal in which the accepted manuscript is to be published (or was published) is required Digital Object Identifier (DOI) - Provide if available. If provided, you may then select Auto Populate Metadata which will automatically fill in journal information (e.g., journal name, volume, etc.). A Digital Object Identifier (DOI) is a unique character string assigned by a registration agency (such as CrossRef) and used to uniquely identify an object such as an electronic document and provide a persistent link to its location on the Internet. If a DOI exists, you may enter the complete DOI for this STI Product. All DOI numbers begin with a 10 and contain a prefix and a suffix separated by a slash. The prefix is a unique number of four or more digits assigned to organizations; the suffix is assigned by the publisher and was designed to be flexible with publisher identification standards; e.g., a valid format is 10.xxxxxxxxxxxxx/yyyyyyyyyyyyy. See CrossRef.Org (link is external) for more information. Volume Issue Serial identifier such as ISSN Page range Journal-associated conference information *STI Product Title Provide the title that appears on the accepted manuscript. Publication/Issue Date Enter the publication date in either mm/dd/yyyy format (example: 01/01/2014) or yyyy (example: 2013). If you use the yyyy format, also enter the time period (use the drop-down menu to input additional date information). *Author(s) After entering last name, first name, and middle name or initial in the specified blanks, you may also enter the primary author/creator's email address, his or her ORCID number, and his or her affiliation in the remaining three fields of the author section. See About the Addition of ORCID Numbers to E-Link (link is external) for additional information. You may add as many additional authors as needed by clicking the Add New Author button. You may change the order of author names by selecting the appropriate "author block" and dragging it. If you wish to delete an author's name that you have already entered, click and drag that author entry to the bottom of the list, then click the Delete Last Author button. Note that organization names or names of collaborations should not be entered into the author fields. Collaboration names and names of contributing organizations are entered into the Contributor Organizations field. Contributor Organization(s) The name of a Research/Project Collaboration, if applicable, should be entered in this field, not in the author field. Contributor organizations are not author affiliations, the originating research organization, nor the funding/sponsor organization. They are, instead, any company, institution, or organization to which the submitter wishes to provide recognition and which clearly does not fit into any of the other organization fields. Examples of possible contributor organizations that a submitter may want to list (in addition to listing a collaboration name) include: An external organization that provided significant review of the research product. An organization that provided site management but was not directly involved in the research/experiment itself. An organization that collected data to provide to the originating research organization. A data center or repository that is not listed as the originating research organization. This is a free text field and can hold multiple organizations names. Each different organization should be separated by a semi-colon followed by a space. Report/Product Number This field is optional for Accepted Manuscripts but can be used to provide a unique identifier that research organization or author placed on the Accepted Manuscripts itself. Suggested format is: use DOE, an acronym that identifies the awardee/recipient organization, and the final five to seven characters from your contract or grant number. Example: For award #AC02-01FE11111, with Yale University, the report number would be: DOE-YALE-11111 or DOE-YALE-FE11111. If more than one STI product is to be submitted, you may use a suffix to identify them individually, e.g., DOE-YALE-11111-1; DOE-YALE-11111-2; DOE-YALE-11111-3 *Sponsoring DOE Program Office Select the name of the specific DOE program office that provided the project funding, from the list provided (e.g., USDOE Office of Science (SC) Basic Energy Sciences (BES)). For projects funded by more than one program office, indicate all sources of the DOE funding in descending order of dollar amount of funding appropriated. You may also input additional funding agencies in the textbox. Separate multiple program offices or funding agencies with a semicolon and a space. If you do not know the sponsoring DOE program office, select "USDOE". *Description/Abstract You must provide a clear, concise, and publicly releasable English language executive summary of the information contained in the accepted manuscript, written in terms understandable by an educated layperson. The length should be no more than 5,000 characters. To fill this field, you can cut and paste from any word processing file. Subject Categories Select one or more categories from the list provided. Select them in order of relevance to the project described in the article. You can review the list of subject category descriptions on the Authorities (link is external) page. Keywords These are words or phrases that describe the project as summarized in the article. Keywords aid in the online search and discovery of information about the project. More than one keyword may be entered; separate multiple keywords with a semicolon and a space. *Intellectual Property/Distribution Limitations Since by definition an accepted manuscript will appear in a publicly available scholarly journal, the appropriate category to select should be Unlimited Announcement - The unrestricted, unlimited distribution of the product will be made publicly available. The government assumes no liability for disclosure of such data. Unlimited is therefore the only value that can be selected. You will also be required to certify that only appropriate information is contained in the product (see also "Certifications" section). *Recipient/Contractor Point of Contact Provide the organization or individual(s) name(s) with corresponding contact information who will serve as the point of contact for DOE if there are questions about the content of the STI product. Part II: STI PRODUCT MEDIA/FORMAT AND TRANSMISSION *Media/Format Information For accepted manuscripts, the medium will be an Electronic Document. *Certifications For Journal Article-Accepted Manuscript, there are three certifications that you are required to indicate. The award recipient is responsible for ensuring that content of the accepted manuscript is suitable for public release. Therefore, you must self-certify that it does not contain limited rights data (proprietary data), classified information, protected PII, information subject to export control classification, or other information not subject to release. You must also certify that the accepted manuscript being provided is not the published version of the article (i.e., that it is not a copyrighted reprint of the published article in the journals format) and that you understand that DOE Policy calls for the manuscript to be submitted after peer-review and acceptance, but before final formatting by the publisher. You must also certify that, in any Publication and Copyright Agreement made with the journal publisher, rights have been retained to deposit the accepted manuscript with DOE. *Transmission Information For Accepted Manuscripts, you have two options as described below. Indicate in the appropriate fields which way you are providing the accepted manuscript. Provide a persistent link (e.g., a URL or PURL) that is publicly accessible for the full text of the accepted manuscript. (NOTE: If the general public cannot access the manuscript at this location, then you must use option 2.) OR Upload the full text of the accepted manuscript. Provide additional information indicated for selected option. For option 1, provide the URL or PURL that will link directly to the specific document. Note: it must be accessible to a member of the general public. For option 2, upload the file by selecting the Browse button to locate the file on your computer. Valid file formats are: Adobe Portable Document Format (.PDF) or MS Word (.DOC) only. Before you upload the document, you must certify (in Certifications above) that the document being uploaded has been reviewed for, and does not contain, any information not subject to release, such as Protected PII. Timing Out The notice has a time limit of thirty (30) minutes. After 30 minutes of inactivity (if you take more than 30 minutes to interactively fill out the notice), you will receive a timeout message. If you receive a timeout message, you can select the "Back" button on your browser, and resubmit the notice. Print You are advised to print a copy for your records. However, note that you will also have an opportunity to print after you select Submit and get a summary. Please review carefully and print your information before submitting the announcement notice. You will not be able to view or edit information once the notice has successfully completed submission. Submit When the notice is complete, select the Submit button. If the information is complete (i.e., all required fields provided and certain validations made), you will move to a screen with a summary of your input. This summary screen should be printed for your records. If there are errors or missing data, you will have an opportunity to correct those and then select Submit again. If there are no errors, the process is finished. Upon successful submission of the announcement notice, an email will automatically be sent to your contracting officer notifying them of your submission. *Releasing Official This information is required. Provide the Released By (Name), Date (mm/dd/yyyy), Email, and Phone of the releasing official. You must also select the box verifying that Personally Identifiable Information was not detected in the uploaded STI product. INSTRUCTIONS for Conference Papers/Presentations or Proceedings Part I: STI PRODUCT DESCRIPTION *DOE Award/Contract Number The award number must be input accurately first in order to complete and submit the AN 241.3. The format should be either (1) two alphabetic characters and seven digits (for DOE awards granted since 2007), or (2) two alphabetic characters, two numeric characters, a dash, two-digit year, two alphabetic characters, and a five-digit number (for awards granted prior to 2007). Examples: SC0001234, EE0005432, NT0009876, or FG02-03ER83715, FG52-06NA27489, FC07-99ID55444, and AC02-96CH12345. Other Identifying Number(s) Examples of other identifying numbers that submitters may want to include are: Non-DOE contract numbers (Please do not include these non-DOE contract numbers in the DOE Contract Number field. That field is validated and the record will be rejected if the grant/award/contract number is not a DOE one). The number assigned by arXiv.org to an author's posting of a paper (arXiv: 1501.00003) The accession number from the submitting site's database (45029 or any format) Any identifying number that may have meaning or retrieval utility to a particular segment of the anticipated user population (any format) Note that these other identifying numbers do not typically fit more specific identifier fields available for input, i.e. fields such as product/report number, R&D project IDs, etc. Note also that multiple identifiers may be input here. A semi-colon and a space must be used to separate each identifier from the next one following it. *Recipient/Contractor Organization Provide the name and location of the organization that performed the research or issued the conference paper/presentation or proceedings. More than one may be provided. Separate multiples with a semicolon and a space. *STI Product Type For conference items, select "Conference Paper/Presentation or Proceedings" from the drop-down menu. Then select the appropriate subtype, either (1) Conference Paper/Presentation if an individual conference paper or conference presentation is being submitted or announced or (2) Conference Proceedings if the entire proceedings is being submitted as one compiled document, such as for a workshop. Conference Paper/Presentation Conference Proceedings Note that these types will open additional fields on the AN 241.3 because they require additional values be selected as well, including: Conference Information (required information, i.e., location, place, and date) Conference-associated journal information: Journal name, volume, issue, serial identifier, and page range. *STI Product Title Provide the title that appears on the conference item itself, including volume, edition, and similar information if applicable. *STI Product Date Enter the date of the product in mm/dd/yyyy (example: 01/01/2014) or yyyy (example: 2013). If you use the yyyy format, use the drop-down menu to input additional date information. *Author(s) After entering last name, first name, and middle name or initial in the specified blanks, you may also enter the primary author/creator's email address, his or her ORCID number, and his or her affiliation in the remaining three fields of the author section. See About the Addition of ORCID Numbers to E-Link (link is external) for additional information. You may add as many additional authors as needed by clicking the Add New Author button You may change the order of author names by selecting the appropriate "author block" and dragging it. If you wish to delete an author's name that you have already entered, click and drag that author entry to the bottom of the list, then click the "Delete Last Author" button. Note that organization names or names of collaborations should not be entered into the author fields. Collaboration names and names of contributing organizations are entered into the Contributor Organizations field. Contributor Organization(s) The name of a Research/Project Collaboration, if applicable, should be entered in this field, not in the author field. Contributor organizations are not author affiliations, the originating research organization, nor the funding/sponsor organization. They are, instead, any company, institution, or organization to which the submitter wishes to provide recognition and which clearly does not fit into any of the other organization fields. Examples of possible contributor organizations that a submitter may want to list (in addition to listing a collaboration name) include: An external organization that provided significant review of the research product. An organization that provided site management but was not directly involved in the research/experiment itself. An organization that collected data to provide to the originating research organization. A data center or repository that is not listed as the originating research organization. This is a free text field and can hold multiple organizations names. Each different organization should be separated by a semi-colon followed by a space. *Report/Product Number(s) This is a unique identifier that you create and place on the paper, presentation or proceedings. Use DOE, an acronym that identifies the awardee/recipient organization, and the final five to seven characters from your contract or grant number. Example: For award #AC02-01FE11111, with Yale University, the report number would be: DOE-YALE-11111 or DOE-YALE-FE11111. If more than one STI product is to be submitted, you may use a suffix to identify them individually. Example: Final report: DOE-YALE-11111-1 Conference paper: DOE-YALE-11111-2 Presentation: DOE-YALE-11111-3 *Sponsoring DOE Program Office Select the names of the specific DOE program office that provided the funding from the list provided (e.g., USDOE Office of Science (SC) Basic Energy Sciences (BES)). For projects funded by more than one program office, indicate all sources of the DOE funding in descending order of dollar amount of funding appropriated. Other funding agencies may also be indicated by inserting funder name(s) in the textbox. Separate multiple program offices or funding agencies with a semicolon and a space. If you do not know the sponsoring DOE program office, select USDOE. *Description/Abstract Provide a clear, concise, and publicly releasable English language executive summary of the information contained in the conference product, written in terms understandable by an educated layperson. The length should be no more than 5,000 characters. To fill this field, you can cut and paste from any word processing file. Subject Categories Select one or more categories from the list provided. Select them in order of relevance to the project described in the product. You can review the list of subject category descriptions on the Authorities (link is external) page. Keywords These are words or phrases that describe the content of this product. More than one keyword may be entered; separate multiple keywords with a semicolon and a space. *Intellectual Property/Distribution Limitations For conference papers/presentations, because the information has already been delivered in a public setting and thus has been publicly released, the distribution category should be "Unlimited Announcement." It is the responsibility of the recipient to ensure that the information was appropriate for release. For conference proceedings that have been prepared under terms of an award, the recipient must indicate the distribution category and provide self-certification (see also "Certifications" section). "Unlimited Announcement" - The unrestricted, unlimited distribution of the product will be made publicly available. The government assumes no liability for disclosure of such data. Copyrighted Material - A copyright restriction on part or all of the contents of the STI product may affect the reproduction and distribution of the product by DOE/OSTI. Any restriction as retained in the award document must be specified. Small Business Innovation Research (SBIR) Data - If this is selected, indicate phase (Phase I or II or Phase III). Specify the release date which should be no more than four years from the date that the STI product was provided by DOE to OSTI. Small Business Technology Transfer (STTR) Data - If this is selected, indicate phase (Phase I or II or Phase III). Specify the release date which should be no more than four years from the date that the STI product was provided by DOE to OSTI. Security Sensitive Information Protected Data - You must also select CRADA or cite the data clause paragraph in your award document which allows trade secret like protection (e.g. Energy Policy Act (EPAct), clean coal, electric vehicles, steel initiative, etc.). Then, specify the release date which must be no more than five years. Patentable Material - Provide all applicable patent information. Program Determined Official Use Only *Recipient/Contractor Point of Contact Provide the organization or individual(s) name(s) with corresponding contact information that will serve as the point of contact for any questions DOE may have about the content of the STI product. Part II: STI PRODUCT MEDIA/FORMAT AND TRANSMISSION *Media/Format Information The medium will depend on whether it is a conference paper, a conference presentation, or conference proceedings. For conference papers, the medium will be "electronic document." Then provide the format of the document in the Transmission section. For conference presentations, which are "Audiovisual" medium, indicate the format as either PPT format for a presentation that will be uploaded, or, if a video posted on publicly accessible website, provide the unique URL that links directly to the video or audiovisual STI product. For a video, the URL is required information. Additional information such as format, file type, and run time may be filled in. For conference proceedings, select the medium "Electronic Document" and then indicate the file format in the Transmission section. *Certifications For conference papers/presentations, you must self-certify that the item described in the notice has already been presented in a public setting during a conference or similar meeting and therefore has been publicly released and that the content is suitable for public release. For conference proceedings that are electronically uploaded to DOE via E-Link, you must self-certify at the time of submission that the proceedings do not contain any of this type of information: limited rights data (proprietary data), classified information, protected PII, information subject to export control classification, or other information not subject to release. *Transmission Information Indicate the format if the conference paper is 'Electronic Document' or if a conference presentation is PPT, then upload the corresponding file format. Select the 'Browse' button to locate the file on your computer. Valid file formats are: Adobe Portable Document Format (.PDF) or MS Word (.DOC) only for electronic documents or PPT for audiovisual. Other audiovisual formats for conference presentations, such as for videos, cannot be uploaded but can be announced by providing a unique URL location. Before you upload the document, you must certify that the document being uploaded has been reviewed for, and does not contain, any information not subject to release, such as Protected PII. Timing Out The notice has a time limit of thirty (30) minutes. After 30 minutes of inactivity (if you take more than 30 minutes to interactively fill out the notice), you will receive a timeout message. If you receive a timeout message, you can select the "Back" button on your browser, and resubmit the notice. Print You are encouraged to print a copy of the notice for your records. You will also have an opportunity to print a summary after you Submit the item. Please review carefully and print your information before submitting the announcement notice. You will not be able to view or edit information once the notice has successfully completed submission. Submit When the notice is complete, select the "Submit" button. If the information is complete (all required fields provided and certain validations made), you will move to a screen with a summary of your input. The summary screen should be printed for your records. If errors are detected, you will have the opportunity to make corrections and then select Submit again. If no errors are found, that completes the process. You will not be able to retrieve or edit the information after this step. Upon successful submission of the announcement notice for conference proceedings, an email will automatically be sent to your contracting officer notifying them of your submission. *Releasing Official This information is required. Provide the Released By (Name), Date (mm/dd/yyyy), Email, and Phone of the releasing official. You must also select the box verifying that Personally Identifiable Information was not detected in the uploaded STI product. INSTRUCTIONS for Datasets Purpose: Announcement Notice (AN) 241.6 provides to the U.S. Department of Energy (DOE) Office of Scientific and Technical Information (OSTI) metadata needed to identify/announce publicly available datasets resulting from work funded by the U.S. Department of Energy (DOE) or performed in DOE facilities. The information allows OSTI to assign Digital Object Identifiers (DOI) to datasets and register them with DataCite (link is external) as a service to researchers. This value-added step facilitates visibility, helps ensure long-term preservation, and supports better linkage between DOE's published research results and the underlying data. See About OSTI's Data ID Service (link is external) for information about the process by which a DOI is assigned to a dataset and the benefits that result. Then, use this page of instructions to help you as you fill in the AN 241.6 or take a look at the STI Announcement Web Service for 241.6 Data manual if you are interested in a more automated submittal method. Who uses this Notice: DOE, DOE Major Site/Facility Management contractors, multi-program and single-program laboratories, other DOE facilities, and DOE grantees/financial assistance recipients may complete AN 241.6 and submit it with a URL for the publicly available location of the data. Contact Information For questions about DOIs and OSTI's Data ID Service, email DOEDATAID@osti.gov. For general information or assistance with E-Link, Contact Us. AN 241.6 Metadata Details and Requirements *An asterisk indicates required information. 'Tab' between data fields. The 'enter' key assumes you are attempting to submit the notice before entering all required data. Part I: STI Product Description *Dataset Type - This is a required field. Select one choice from the drop-down list that best describes the dataset's main content. Animations/Simulations - Animations and simulations resulting from runs of computer models or similar software. Figures/Plots - A dataset consisting mainly of data diagrams, graphs and charts, diagrams or schematic drawings. Genome/Genetics Data - Information that is numeric or alpha-numeric in nature (such as gene sequences) or that is a specialized mix of text and non-text information conveying results of genetics/genome research Interactive Data Map(s) - A non-static interface and the GIS data and/or shape files that generate it. Multimedia - An example of a multimedia dataset might be a video of an experiment in progress, where the camera monitors change over a number of hours. Numeric Data - Data primarily expressed with numbers; other content is secondary and supporting. Specialized Mix - This "type" may be used to indicate a dataset made up of content that doesn't fit into one of the other "type" categories. The content of a "specialized mix" dataset could have some of everything in this list, for example, but is clearly focused on data and does not have a "format", such as a technical report that is focused on data would Still Images or Photos - A collection of images or photographs that are produced by a scientific instrument or that convey scientific results of experiments. Scientific images that might constitute a data set could be images of cells or molecules that are typically taken with electron microscopes, 3-D structures of proteins or nanomaterials, images captured during an accelerator run, images from astronomy, etc. *Dataset Title - This is a required field. Enter the title exactly as given on the product itself, including part, version, and similar information. *Author(s) [Creator(s)/Principal Investigator(s)] - This is a required field. Enter the name of the person(s) primarily responsible for the dataset, i.e. the person(s) who should be credited with the content of the dataset. After entering last name, first name, and middle name or initial in the specified blanks, you may also enter the primary author/creator's email address, his or her ORCID Number (link is external), and his or her affiliation in the remaining three fields of the author section. Email, ORCID number, and affiliation are optional parts of this required author block. The author email is used by OSTI to send creator(s)/PI(s) the Digital Object Identifier (DOI) for the dataset registered with DataCite. Email addresses will not appear in public databases. Note that organization names or names of collaborations should not be entered into the author fields. Collaboration names and names of contributing organizations are entered into the Contributor Organizations field. Related Resource Enter brief citation information (title, author, identifier) for key publication(s) and technical report(s) that the dataset being announced directly supports. *STI Product Identifiers *Dataset Product Number(s) - This is a required field. An identifying number that has been assigned to the dataset by either the originating/submitting organization or by the organization currently hosting the data. If two different organizations have assigned different numbers to the dataset, both are listed here. They should be separated...

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Announcement Notice (AN) 241.1

Filter by - Announcement Notice / Lists

The AN 241.1 is required for providing most of DOE's scientific and technical information (STI) to OSTI. It announces non-classified STI products with the exception of datasets (AN 241.6), DOE CODE, or software (AN 241.4). The information provided by the AN 241.1 ensures proper handling, announceme...nt, and dissemination in accordance with DOE statutory responsibilities. There are basic requirements for metadata fields; however, other optional/non-mandatory data fields should be included in the AN when possible. AN 241.1 in E-Link (link is external) allows manual entry of metadata to create a single record at a time. DOE Laboratories also have the option of submitting via API.241.1 Web Services (API) InstructionsRequired Metadata ElementsSite CodeSTI Product TypeTypeJournal NameSTI Product TitleAuthor(s) and Contributor(s)Report/Product Number(s)DOE Contract Number(s)DOE Contract Number(s)Originating Research Organization (link is external)Publication/Issue Date or Publication/Issue YearSponsoring Organization(s) (link is external)Media/Format InformationReleasing OfficialOptional Metadata ElementsDescription/AbstractDigital Object IdentifierOther Identifying Number(s)R&D Project ID(s)Related Document InformationSubject Categories and Keywords (link is external)Work Authorization NumberWork Proposal NumberSubmitter ResponsibilitiesDO NOT encrypt or password-protect STI products.DO inform OSTI when permanently removing STI from your site's publicly accessible server. DO inform OSTI when your site's publicly accessible server, hosting STI products, changes.DO update E-Link metadata when access limitations change for STI products.DO replace full-text STI via E-Link upload for STI products as appropriate.

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STI and Copyright

Filter by - Lists / STI Submission Info

STI Products Produced by U.S. Government EmployeesWorks produced by U.S. Government employees as part of their official duties cannot be copyrighted (17 U.S.C. §105 (link is external)). Contractors, grantees and certain categories of people who work with the government are not considered government ...employees for purposes of copyright.A joint work is work prepared by two or more authors with the intention that their contributions be merged into inseparable or interdependent parts of a unitary whole. When the U.S. Government is joint author with a non-government entity on copyrightable work, the Government has the right to copy, distribute, and use the work. This notice affirming the status of the author(s) as Government employees should accompany the product.Some of the authors in this manuscript are employees of the U.S. Government. This work was prepared as part of their official duties. Title U.S.C. §105 provides that "Copyrighted protections under this title is not available for any work of the United States Government."STI Products Produced by Site/Facility Management ContractsIn general, site/facility management contracts provide for Government ownership and unlimited rights for the Government for all technical data first produced in the performance of the contract. One exception to the Government's unlimited rights is data for which the contractor has asserted copyright.For scientific and technical articles submitted to and published in journals, symposia proceedings, or similar works, the contractor can assert copyright without prior permission of DOE, but the Government is granted a non-exclusive, paid-up, irrevocable world-wide license to reproduce, prepare derivative works, distribute copies to the public, and perform publicly and display publicly, by or on behalf of the Government (broad license). The contractor is to mark each scientific or technical article first produced or composed under the contract and submitted for journal publication or similar means of dissemination with a notice, as prescribed in their contract, reflecting the Government's non-exclusive, paid-up, irrevocable world-wide license in the copyright.Notice: This manuscript has been authored by [insert the name of the Contractor] under Contract No. [insert the contract number] with the U.S. Department of Energy. The United States Government retains and the publisher, by accepting the article for publication, acknowledges that the United States Government retains a non-exclusive, paid-up, irrevocable, world-wide license to publish or reproduce the published form of this manuscript, or allow other to do so, for United States Government purposes.Some sites provide OSTI with metadata for the final published version of the product while others send full-text copies. Even when the Government's rights have been established, it is preferable to send OSTI a copy of the accepted manuscript (i.e., pre-publication version) instead of reprints of the final published version that may have copyright restrictions. Access to published versions with copyright restrictions will be limited to DOE and DOE contractors through Science Research Connection (SRC).For other STI products created in the performance of the contract, such as technical reports, permission from DOE is required to establish and claim copyright.If permission is granted, the applicable copyright notice is affixed on the copyrighted data and acknowledgment of the Government sponsorship, and license rights. In these cases, the announcement notice should be marked with the distribution limitation Copyrighted Material with Restrictions.If permission to establish or claim copyright has not been requested or granted, no copyright marking is warranted and the document will have unlimited distribution. The announcement notice should be marked with the distribution limitation Unlimited Announcement.STI Products Produced by Financial Assistance RecipientsResearch, development, demonstration, and other scientific/technical awards should generally require periodic progress reports, special status reports, and a final scientific/technical report. Progress and status reports are management reports which provide information on the project status. These reports should not be sent to OSTI. However, the final scientific/technical report is sent to OSTI.DOE adds appropriate patent and data provisions in all research, development, or demonstration, and other scientific/technical awards relative to protecting Government-funded data, resulting in either unlimited rights or broad government license in data delivered to DOE. In order to promote more uniformity in financial assistance patent and data rights requirements, DOE/HQ General Counsel and field Patent Counsels developed standard sets of intellectual property provisions for the various types of financial assistance awards.The Government is granted a royalty-free, non-exclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes -- the copyright in any work developed under a grant, subgrant, or contract under a grant or subgrant; and any rights of copyright to which a grantee, subgrantee or a contractor purchases ownership with grant support.Theses/DissertationsFor graduate theses, dissertations, and the original of related unclassified scientific papers for which DOE has sponsored the work, DOE retains the right to use the scientific and technical information for any purpose whatsoever without any claim on the part of the author or the contractor for additional compensation. The author's copyright notice may be applied to the document. A copy of the graduate theses, dissertations, and the original of related unclassified scientific papers are sent to OSTI.SoftwareSoftware, for which the originating site HAS asserted copyright, is not publicly disseminated but is available to DOE contractors and other government organizations in accordance with the terms of the developer's contract with DOE. Requests for copyrighted software from those other than DOE contractors or governmental entities are referred by OSTI to the copyright holder for licensing. Software on which the originating site has NOT asserted copyright is available to the public, subject to the license agreement. Such software may also be available from the originating site according to its procedures.Incorporating Copyrighted Material into STI ProductsMost contractors have standard procedures that their researchers are not to include third-party copyrighted material within their STI products. If such material (e.g., a chart or illustration) is included, release should be obtained from the copyright holder. The permission should state the scope of the release or permission to reproduce, distribute, prepare derivative works, display, or perform publicly so that access and availability can be accurately provided in the Announcement Notice (AN 241.1 or AN 241.3). The STI product originator should maintain all documentation related to getting permission from the copyright owner or authorized representative at the originating site.For products for which permission has been obtained, the announcement notice should be marked with the distribution limitation Unlimited Announcement.If the publisher permits use with restrictions, the announcement notice should be marked with the distribution limitation Copyrighted Material with Restrictions. In addition, the type of restriction should be specified in the "Other Information" announcement data field if submitting on an AN 241.1 form.Authors should acknowledge any copyrighted material and permission in the text (e.g. "Copyrighted (name of owner), used with permission").Derivative WorksDerivative works are those based on one or more already existing works, This includes any work in which the editorial revisions, annotations, elaborations, or other modifications, including translations, represent, as a whole, an original work of authorship.Only the original author or copyright holder has the right to prepare derivative works or to authorize someone else to create a new version of that work. Seek permission from the original author or copyright holder before preparing derivative works, or consult with your local General Counsel's office.Copyright (Other)If the U.S. Government has been granted authority to reproduce, sell, distribute, or otherwise make the STI product available by virtue of contract language or otherwise, the following statement should appear on the cover or title page: The U.S. Government is authorized to reproduce, sell, distribute, or otherwise make available this copyrighted work. Permission for exercise by the recipient of the exclusive right mentioned in 17 U.S.C. 106 must be obtained from the copyright owner.

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