The home of the U.S. Department of Energy's Scientific and Technical Information Program (STIP)

Here you will find background, guidance, and more to ensure that DOE-funded STI is appropriately managed and preserved to support scientific research now and in the future.

Personally Identifiable Information

PII is any information about an individual which can be used to distinguish or trace an individual’s identity. PII is categorized as either Public PII or Protected PII. 

Public PII is available in public sources such as telephone books, public websites, business cards, university listings, etc. Public PII does not require redaction prior to document submission to OSTI. Some common examples of Public PII include:

  • First and last name
  • Address
  • Work telephone number
  • Email address
  • Home telephone number
  • General educational credentials (e.g., those credentials typically found in resumes)

Protected PII is defined as an individual’s first name or first initial and last name in combination with any one or more types of information, including, but not limited to, social security number, passport number, credit card numbers, clearances, bank numbers, biometrics, date and place of birth, mother’s maiden name, criminal, medical and financial records, educational transcripts, etc. Protected PII must be protected in accordance with DOE O 206.1, and requires redaction prior to document submission to OSTI. Some common examples of Protected PII include:

  • Social Security numbers in any form
  • Date and place of birth associated with an individual
  • Drivers’ license number associated with an individual
  • Mother’s maiden name associated with an individual
  • Medical history information associated with an individual, e.g.,
    • Medical conditions, including history of disease
    • Metric information, e.g., weight, height, blood pressure
  • Criminal history associated with an individual
  • Employment history and other employment information associated with an individual, e.g.,
    • Ratings
    • Disciplinary actions
  • Financial information associated with an individual, e.g.,
    • Credit card numbers
    • Bank account numbers
  • Security clearance history or related information (not including actual clearances held)
  • Biometric record associated with an individual, e.g.,
    • Fingerprint
    • Iris scan
    • DNA
Last updated on Tuesday 27 February 2018