United States Department of Energy
Energy Link System (E-Link)

DOE STI Management System

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Announcement Notice 241.3 Instructions

All required fields in Part I must be completed before Part II will expand and allow upload of a full-text document. Required fields are indicated with an asterisk (*) and red text.


What is an Accepted Manuscript?

An accepted manuscript is the version of the article that has been accepted for publication by a publisher and includes changes made during the peer-review process, also known as the final peer-reviewed accepted manuscript. It includes the same content as the published article in the journal and may or may not include all of the publisher's form or format. The key criteria for submission of accepted manuscripts to OSTI are (1) that DOE partially or completely funded the research reflected in the article or accepted manuscript, and (2) that the publication has been accepted for publication in a peer-reviewed journal.

An accepted manuscript is the version of the article that has been accepted for publication by a publisher and includes changes made during the peer-review process, also known as the final peer-reviewed accepted manuscript. It includes the same content as the published article in the journal and may or may not include all of the publisher's form or format. The key criteria for submission of accepted manuscripts to OSTI are (1) that DOE partially or completely funded the research reflected in the article or accepted manuscript, and (2) that the publication has been accepted for publication in a peer-reviewed journal.


INSTRUCTIONS FOR JOURNAL ARTICLE: ACCEPTED MANUSCRIPT (THE ACCEPTED MANUSCRIPT OF A JOURNAL ARTICLE)

Part I: STI PRODUCT DESCRIPTION

DOE Award/Contract Number

The award number must be input accurately first in order to complete and submit the AN 241.3. The format should be either (1) two alphabetic characters and seven digits (for DOE awards granted since 2007), or (2) two alphabetic characters, two numeric characters, a dash, two-digit year, two alphabetic characters, and a five digit number (for awards granted prior to 2007).
Examples: SC0001234; EE0005432; NT0009876; or FG02-03ER83715; FG52-06NA27489; FC07-99ID55444; and AC02-96CH12345.


Other Identifying Number(s)

Examples of other identifying numbers that submitters may want to include are:

  • Non-DOE contract numbers (Please do not include these non-DOE contract numbers in the DOE Award/Contract Number field. That field is validated and the record will be rejected if the grant/award/contract number is not a DOE one).
  • The number assigned by arXiv.org to an author's posting of a paper (arXiv: 1501.00003)
  • Any identifying number that may have meaning or retrieval utility to a particular segment of the anticipated user population (in any format). This may include the numbers assigned by a university or domain area repository.

Note that these other identifying numbers do not typically fit more specific identifier fields available for input, i.e. fields such as product/report number, R&D project IDs, etc. Note also that multiple identifiers may be input here. A semi-colon and a space must be used to separate each identifier from the next one following it.


Recipient/Contractor Organization

Provide the name and location of the organization that was funded and performed the research described in the accepted manuscript. More than one may be provided. Separate multiples with a semicolon and a space.


STI Product Type

Select "Accepted Manuscript of Journal Article" from the choice of four product types. Note: Published versions of journal articles should not be submitted; you must provide the final peer-reviewed accepted manuscript and certify this is true before submission.

Additional subfields will appear on the AN 241.3 based on selection of Journal Article: Accepted Manuscript as the STI product type.

  • Journal name - The name of the journal in which the accepted manuscript is to be published (or was published) is required
  • Digital Object Identifier (DOI) - Digital Object Identifier (DOI) - Provide if available. If provided, you may then select ?Auto Populate Metadata? which will automatically fill in journal information (e.g., journal name, volume, etc.). A Digital Object Identifier (DOI) is a unique character string assigned by a registration agency (such as CrossRef) and used to uniquely identify an object such as an electronic document and provide a persistent link to its location on the Internet. If a DOI exists, you may enter the complete DOI for this STI Product. All DOI numbers begin with a 10 and contain a prefix and a suffix separated by a slash. The prefix is a unique number of four or more digits assigned to organizations; the suffix is assigned by the publisher and was designed to be flexible with publisher identification standards; e.g., a valid format is 10.xxxxxxxxxxxxx/yyyyyyyyyyyyy. See CrossRef.Org [exit federal site] for more information.
  • Volume
  • Issue
  • Serial identifier ? such as ISSN
  • Page range
  • Journal-associated conference information

Additional subfields will appear on the AN 241.3 based on selection of Journal Article: Accepted Manuscript as the STI product type.


STI Product Title

Provide the title that appears on the accepted manuscript.


Digital Object Identifier (DOI)

A digital object identifier (DOI) is a unique persistent identifier that references a digital object. DOIs can be assigned to written documents in digital form such as journal articles and other reports as well as data sets. DOIs facilitate the citation and discovery of these digital objects. For example, DOIs in cited references promote reference linking practices and the reuse of information.

For journal articles, publishers will assign a DOI, usually when the article is accepted for publication. If you have an assigned DOI for your submission, you will be able to auto-populate some of the required metadata, including title, author, and publication date. DOIs in cited references promote reference linking practices and the reuse of information.

For data sets that are part of a larger repository, a DOI may be assigned by the repository as part of its referencing schema.

For data that are not assigned a DOI by a repository or other authority, authors may request a DOI from OSTI through the DataID service.

All DOIs begin with 10 and contain a prefix and a suffix separated by a slash. 10 is the directory indicator identifying the string of characters as a DOI. The prefix is a unique number of four or more digits that identify the member organization (for example, the journal or data repository); the suffix is a set of characters that uniquely defines the digital object for which the DOI is assigned.

Example: 10.15121/1136724
10 = indicator that this string of characters is a DOI
15121 = the prefix identifying the member organization (of the registration agency)
1136724 = the suffix created by the member organization to represent a specific object

A digital object identifier (DOI) is a unique persistent identifier that provides long-term access to a digital object. DOIs for accepted manuscripts are assigned by the publisher and will always begin with 10.xxx.


Publication/Issue Date

Enter the publication date in either mm/dd/yyyy format (example: 01/01/2014) or yyyy (example: 2013). If you use the yyyy format, also enter the time period (use the drop-down menu to input additional date information).


Author(s)

After entering last name, first name, and middle name or initial in the specified blanks, you may also enter the primary author/creator's email address, his or her ORCID number, and his or her affiliation in the remaining three fields of the author section.

  • You may add as many additional authors as needed by clicking the "Add Author" button.
  • You may change the order of author names by clicking the appropriate "Move" button.
  • You may edit the author details by clicking the appropriate "Edit" button.
  • If you wish to delete an author's name that you have already entered, click the "Remove" button.

Note that organization names or names of collaborations should not be entered into the author fields. Collaboration names and names of contributing organizations are entered into the Contributor Organizations field.


Contributor Organization(s)

The name of a Research/Project Collaboration, if applicable, should be entered in this field, not in the author field. Contributor organizations are not authors' affiliations, the originating research organization, nor the funding/sponsor organization. They are, instead, any company, institution, or organization to which the submitter wishes to provide recognition and which clearly does not fit into any of the other organization fields. Examples of possible contributor organizations that a submitter may want to list (in addition to listing a collaboration name) include:

  • An external organization that provided significant review of the research product.
  • An organization that provided site management but was not directly involved in the research/experiment itself.
  • An organization that collected data to provide to the originating research organization.
  • A data center or repository that is not listed as the originating research organization.

This is a free text field and can hold multiple organizations names. Each different organization should be separated by a semi-colon followed by a space.


Report/Product Number

This field is optional for AMs but can be used to provide a unique identifier that research organization or author placed on the AM itself.

Suggested format is: use DOE, an acronym that identifies the awardee/recipient organization, and the final five to seven characters from your contract or grant number.

Example: For award #AC02-01FE11111, with Yale University, the report number would be: DOE-YALE-11111 or DOE-YALE-FE11111. If more than one STI product is to be submitted, you may use a suffix to identify them individually, e.g., DOE-YALE-11111-1; DOE-YALE-11111-2; DOE-YALE-11111-3


Sponsoring DOE Program Office

Select the name of the specific DOE program office that provided the project funding, from the list provided (e.g., USDOE Office of Science (SC) Basic Energy Sciences (BES)). For projects funded by more than one program office, indicate all sources of the DOE funding in descending order of dollar amount of funding appropriated. You may also input additional funding agencies in the textbox. Separate multiple program offices or funding agencies with a semicolon and a space. If you do not know the sponsoring DOE program office, select “USDOE”.


Description/Abstract

You must provide a clear, concise, and publicly releasable English language executive summary of the information contained in the accepted manuscript, written in terms understandable by an educated layperson. The length should be no more than 5,000 characters. To fill this field, you can cut and paste from any word processing file.


Subject Categories

Select one or more categories from the list provided. Select them in order of relevance to the project described in the product. You can review the list of subject category descriptions on the Authorities page.


Keywords

These are words or phrases that describe the project as summarized in the article. Keywords aide in the online search and discovery of information about the project. More than one keyword may be entered; separate multiple keywords with a semicolon and a space.


Related Document Information

Please provide citations for supplementary datasets or other items published with the journal article you are submitting. You may also provide a citation for any other directly-supporting item for technical reports, conference literature, etc. Or, see the Related Identifiers/DOIs field below.


Related Identifiers/DOIs

Referencing other documents, other datasets, or software applications that relate to the document you are submitting allows the user of your information to follow these vital links and to better understand the scope of your research. You may add DOIs to cross-reference these other items. If you do not have a DOI for one of the items you wish to relate to your document, please put the citation information for that item in the Related Document field. Note that you may find assigned DOIs for DOE technical reports in SciTech Connect.

This Related Identifier/DOIs field also allows you, for each DOI you reference, to choose a controlled vocabulary term that "explains" the type of relationship between the DOI you enter and the document you are submitting. For additional information about the [How Related] controlled vocabulary see the DataCite Metadata Schema 3.1 Documentation in Table 9 on pages 31 - 34.


Intellectual Property/Distribution Limitations

Since by definition an accepted manuscript will appear in a publicly available scholarly journal, the appropriate category to select should be "Unlimited Announcement" - The unrestricted, unlimited distribution of the product will be made publicly available. The government assumes no liability for disclosure of such data. "UNL" is therefore the only value that can be selected. You will also be required to certify that only appropriate information is contained in the product (see "Certifications").


Recipient/Contractor Point of Contact

Provide the organization or individual(s) name(s) with corresponding contact information who will serve as the point of contact for DOE if there are questions about the content of the STI product.


Part II: STI PRODUCT MEDIA/FORMAT AND TRANSMISSION

Media/Format Information

For accepted manuscripts, the medium will be an "Electronic Document".


Certifications

For Accepted Manuscript of Journal Article, there are three certifications that you are required to indicate.

  1. The award recipient is responsible for ensuring that content of the accepted manuscript is suitable for public release. Therefore, you must self-certify that it does not contain limited rights data (proprietary data), classified information, protected PII, information subject to export control classification, or other information not subject to release.
  2. You must also certify that the accepted manuscript being provided is not the published version of the article (i.e., that it is not a copyrighted reprint of the published article in the journal�s format) and that you understand that DOE Policy calls for the manuscript to be submitted after peer-review and acceptance, but before final formatting by the publisher.
  3. You must also certify that, in any Publication and Copyright Agreement made with the journal publisher, rights have been retained to deposit the accepted manuscript with DOE.

Transmission Information

For Accepted Manuscripts, you have two options as described below. Indicate in the appropriate fields which way you are providing the accepted manuscript.

  1. Provide a persistent link (e.g., a URL or PURL) that is publicly accessible for the full text of the accepted manuscript. (NOTE: If the general public cannot access the manuscript at this location, then you must use option 2.)

    OR
  2. Upload the full text of the accepted manuscript.

Provide additional information indicated for selected option. For option 1, provide the URL or PURL that will link directly to the specific document. Note: it must be accessible to a member of the general public. For option 2, upload the file by selecting the "Browse" button to locate the file on your computer. Valid file formats are: Adobe Portable Document Format (.PDF) or MS Word (.DOC) only. Before you upload the document, you must certify (in "Certifications" above) that the document being uploaded has been reviewed for, and does not contain, any information not subject to release, such as Protected PII.

Some links on this page may take you to non-federal websites. Their policies may differ from this site.