STIP Managers Teleconference

March 14, 2007

12:00-1:00 pm ET

 

Participants:  Gayla Bratton (LMIT), Dawn (ETTP), Kim Johnson (ANL), Pam Novak (PNNL), Nancy Doran (PNNL), Dennis Gound (ORO), Janine Ford (NNSASC), Jessica Shaffer-Gant (SNL), Kevin Schmidt (SRS), Kim Kindrew (JLAB), Bryan Campbell (ORISE), Mary Petersen (BNL), Michelle Johnson (INL/CH2MHill), Janice Arwood (ORNL-RSICC), Diane Quenell (ORD), Nicole Carson (S-N), Dale Claflin (INL), Dave Hamrin (ORNL), Kathy Macal (ANL), Heath O’Connell (FERMILAB), Cathy Wright (NETL-ARC), Fina Martinez-Myers (NSTec), Mona Higgins (NSTec), Sharon Jordan (OSTI), Judy Gilmore (OSTI), Patty Simmons (OSTI), Daphne Evans (OSTI), and Kathy Waldrop (OSTI)   

 

2007 STIP Working Meeting (Kathy Waldrop)

 

Suggested Topics - We are finalizing the preliminary agenda for the April 25-26 STIP Working Meeting.  OSTI will send out an e-mail when the preliminary agenda has been posted on the STIP Website.  One of the recommended topics for the STIP Meeting was how other labs have dealt with contract transition from perspective of the pros and cons; what happened to the operations side at these Labs; and especially what happened with their information budgets. After some discussion with the STI Managers the consensus of the sites representatives on the call who had gone through transitions had not experienced impacts to their STI programs and that there was nothing to share on this topic?

 

Hotel - By March 20th, be sure to register at the Imperial Palace Hotel. (The reservation line is 1-800-800-2981; reference the 2007 STIP Meeting to get the special room rate). 

 

Combined Tour – The combined tour of Yucca Mountain and the Nevada Test Site (http://www.nv.doe.gov/nts/tours.htm) is scheduled for Monday, April 23.  Individuals participating will be picked up from the Imperial Palace Hotel lobby at 7am and returned later that day around 4:30 pm.  You will be given the option to order a box lunch (several options) or bring your own lunch. No other meal options will be available during the tour. Money for box lunches will be collected by OSTI POC the morning of the tour. There will be water on the bus. 

Janine Ford is preparing general information as well as a box lunch order form, and required information that will have to be completed for the DOE Nevada Office. All information related to the tour will have to be completed and sent back to Kathy Waldrop, OSTI by March 28.

 

Tuesday, April 24th - STIP Orientation will start at 8:30 am and Tuesday afternoon there will be separate breakout sessions of Federal (beginning at 1:30 pm) and contractor employees; make sure to notify OSTI by April 13, of your plans to participate in any of the Tuesday sessions to ensure enough handouts are available.

 

Wednesday, April 25th – Thursday, April 26th – There will be two full days of the STIP Working Meeting. OSTI is working with the STIP Meeting hosts to find a restaurant that can accommodate the Wednesday group dinner.  We may return to Buzio’s at the Rio which worked out fairly well the last time the STIP Meeting was held in Las Vegas, but continuing to look at other options as well.

 

 

 

Sensitivity Review Questionnaire (Kathy Waldrop) – OSTI is preparing a questionnaire that will be sent out either this week or next asking each STI Manager to complete and send back to OSTI by April 2.  The process is a fact gathering effort and not a gotcha effort in an attempt to determine if we are on the same page in terms of the sensitivity and secondary sensitivity reviews and digitizing and remarking documents, etc., especially since some requirements can be very vague and left to interpretation. Originally, OSTI planned to mark document OUO, however, after some discussion amongst the participants of the teleconference it was determined this in not necessary.  If a site’s response to any of the questions makes the document OUO, they should mark it as such and return it to OSTI through appropriate means.

 

E-Link Reports (Kathy Waldrop) - OSTI has been working on some new E-Link Reports that will be available to E-Link users. Of course to see the reports you have to have an E-Link password and you will not be able to see the numbers for any other site but your own. So as not to give too much away at this point I will say that we think you’ll be pleased with the information you have at your fingertips.  OSTI will unveil and demonstrate the reports at the 2007 STIP Working Meeting.

 

Miscellaneous

 

R&D Records Schedule (Judy Gilmore) – Sharon Evelin, HQ Records Management Division, is retiring as of the end of March.  In an effort to ensure an ongoing focus on R&D records at this time, Sharon Jordan of OSTI has been asked to lead a lead a working group of individuals from across the Department to review the R&D Records Schedule.  The first conference call of the Research and Development Records Schedule Working Group is scheduled for March 27, at which time the group’s charter will be discussed.  Participants include Jean Deken, SLAC; Kimberly Johnson, ANL; Cathy Marciante, ORO; Kermitt Nicks, SRS; John Stoner, LBL; and Coreen Wood, BNL.  Susie Jones and Mary Ann Wallace, HQ; and Judy Gilmore, OSTI, will provide support.