STIP Managers/representatives participating in October 10
Teleconference: Duty Reassignments at OSTI - Sharon Jordan The OSTI Service Directory is available through the OSTI home page and will be updated in the near term to reflect the changes. STI Meeting Plans - Sharon Jordan The meeting should be rescheduled for early FY 2002, but after the
November/December timeframe. February is still early enough in FY 2002,
but the weather can be a factor. Hence, Chicago isn't as good a location
for a meeting in February as it would be for the first week in November.
We would appreciate hearing suggestions for locations and from
volunteers who are willing to host the meeting so that we can restart
the planning process. Contact any of the OSTI STI POCs (http://www.osti.gov/stip/ostisti.htm)
to express interest. Annual Information Technology Conference (AITC) - OSTI is partnering
to include "STI" topics on the agenda in this year's
conference, sponsored by the DOE Chief Information Officer and hosted by
the four Power Marketing Administrations (Bonneville, Western,
Southwestern, Southeastern) and their respective Chief Information
Officers. The meeting is planned for Denver, Colorado, March 18-19,
2002. The Call for Papers is now available at (http://cio.doe.gov/aitc/).
We have an item or two on the AITC agenda and also can have a separate
meeting with the STIP participants who attend the conference. However,
this would not be a substitute for a full STIP meeting. DOE F 241.4, "Announcement of Computer Software" -
Kathy Waldrop Beginning immediately, software manuals should also be made available
to OSTI accompanied by the DOE F 241.4. Neither the DOE F 241.1 nor the
DOE F 241.3 should continue to be used to announce software manuals.
Software Manual is no longer an STI product type value on the DOE F
241.3 and will be removed from the DOE F 241.1 when the form is revised. Site software contacts or person(s) preparing the software products for OSTI will continue to make the software products available to OSTI. This step should not be bypassed. If you have questions about using the new form, call (865) 576-2606 or e-mail (estsc@adonis.osti.gov) the ESTSC. DOE G 241.1-1A - Kathy Waldrop In September, OSTI was told by DOE/MA that DOE G 241.1-1A was not posted on the DOE Directives Web site August 31, had slipped because they had failed to send it to the editors for final review. As a result of the editors review, some minor editorial changes were suggested and made. The Guide should be posted the week of October 22, according to one DOE/MA source. As mentioned earlier, in this Guide revision process, it is perfectly acceptable for a draft revision of a Guide to be used even before the editors review the document and it is posted on the Directives Web site since a Guide does not require the formal approval process required for an Order. The current draft version of the Guide has been available on the STIP Home Page for several months and should be used until the Guide is posted on the DOE Directives Web site. OSTI will send out an announcement via the Info-M listserve when the Guide has been posted on the Directives Web site. Journal Literature Coverage - Sharon Jordan The Office of Science sent an email memorandum Sept 20 to Directors
of BES Light Source Facilities at ANL, BNL, SLAC, ORNL, SNL, LBNL, SNL.
The email notes that the first recommendation in the IG report is to
"Periodically update the PubSCIENCE database with bibliographic
records made available by the light sources in accordance with
Department Order 241.1A." The Office of Basic Energy Sciences
supports this recommendation and wants to help implement it for all
major BES facilities. The facility's user administrator was advised to work with the STI
manager in working out the details to provide the publication data in a
way that OSTI can use. This would follow the same process as submitting
other STI products. If needed, OSTI will prepare more specific
instructions and guidance for those of you affected (formatting, light
source identifier, etc.). Another possibility is to 'harvest' data from
databases if the data is not already part of the STI processing stream
and there are local constraints on including it. If you have specific
questions about the data or about 'batch files' vs. individual records,
contact Kathy Waldrop or Lynn Davis. Brookhaven mentioned that they are looking at sending citation
announcements only; many of the journal articles are written by the
non-DOE users, not by BNL staff. Getting the data could prove to be a
problem. This will meet minimal requirements if journal availability
source information is provided. However, the IG stated interest in
abstracts. The IG believes that users of a DOE facility should send OSTI
their STI output. In order for BES to identify the light source journal information submitted to OSTI, it was suggested that the announcement record include a report number identifying the facility or at a minimum include the acronym of the facility as an "other identifying number." This could also prove helpful for LDRD reports, CRADAs, etc., where specific HQ programs are seeking the reports of interest to them. Energy Citations Database (ECD): Up and Running - Sharon
Jordan EMSL IG Audit - Pam Novak, PNNL This audit was similar to the "Peer-Reviewed Scientific Literature Generated at the Department's Light Sources" (DOE/IG-0520). PNNL received an "A+" for providing STI technical reports to OSTI, but an "F" for journal articles. Pam noted that to change PNNL's internal process from a QA perspective will take some work because PNNL doesn't want to send OSTI inaccurate journal data received from overeager authors. Performance measures will be worked out between PNNL and Richland Operations Office. Procedures for Paper STI - Susan Tackett An interim solution for those not fully prepared to make the
electronic transition is for the awarding office or laboratory to serve
as the available source for hard copy STI documents until such time that
electronic ones can be made available to OSTI. This should be noted by
the submitter on the electronic announcement form in the
"availability" field. In these cases, OSTI will announce the
bibliographic record and the submitting site will be the source for full
text. When using the DOE F 241.1, availability should be noted in Part I.I.,
Publisher Name and Location in the availability sub-field. Additionally,
in Part II.2., Medium of STI Product, no full text should be indicated. When using the DOE F 241.3, no full text should be noted in Part II.A., Medium of STI Product. Additionally, the awarding office as the source of STI product availability should be noted in Part III, B. Miscellaneous - All Participants E-PhySCI Newsletter - STIP Strategic Plan - STIP Managers Teleconference - |
