Editing Harvested (OSTI-to-Site) Records

Records that are originally submitted via Harvesting can be edited online in E-Link, just as any other record.  However, it does change how that record can be handled in the future.  If a harvested record is edited online, you can never again update that record by allowing it to be reharvested. Only changes made to records in the site’s database can be resubmitted as updates via harvesting.  If you edit a record online, E-Link will remind you that you are removing that record from “harvesting” status and will ask if that is what you wish to do. If you answer yes, you will be permitted to proceed.

The interface through which you will make the edits is the web version of the Announcement Notice (AN) 241.1.  When your changes are entered, you may choose either SAVE or SUBMIT.  SAVING a record allows it to be completed or reviewed at a later date by your site’s releasing official.  If you make errors during the editing process, such as leaving out required information, the AN 241.1 will inform you and allow you to correct the errors.  The SUBMIT button will not activate until errors are resolved.

Please note that the emails returned to each site after a Harvesting run now contain a statement reminding you that OSTI may edit or enhance your record as part of the ongoing effort to improve the quality of metadata and to ensure that journal records appearing in PAGES are correct.  Here is that statement:

As of summer 2014, OSTI is enhancing selected metadata fields by adding missing information or correcting errors in information.  The original record will process and transfer to SciTech Connect, for example, in a normal, timely way.  The enhanced version will, when completed, be reloaded back into E-Link and the appropriate output product.  After that time, the enhanced fields cannot be overwritten by future updates via automated submission.  Fields that have been enhanced will show as “grayed out” when the record is viewed through the E-Link Edit button.  To change those fields, sites should contact their STIP liaison.  Fields that could possibly be enhanced are: Title, Author, Description, JA-related fields, Publication Date, Subject Categories.