Incorporating Copyrighted Material into STI Products

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Most contractors have standard procedures that their researchers are not to include third-party copyrighted material within their STI products. If such material (e.g., a chart or illustration) is included, release should be obtained from the copyright holder.  The permission should state the scope of the release or permission to reproduce, distribute, prepare derivative works, display, or perform publicly so that access and availability can be accurately provided in the Announcement Notice (AN 241.1 or AN 241.3).  The STI product originator should maintain all documentation related to getting permission from the copyright owner or authorized representative at the originating site. 

  •  For products for which permission has been obtained, the announcement notice should be marked with the distribution limitation Unlimited Announcement.
  • If the publisher permits use with restrictions, the announcement notice should be marked with the distribution limitation Copyrighted Material with Restrictions. In addition, the type of restriction should be specified in the “Other Information” announcement data field if submitting on an AN 241.1 form.
 
Authors should acknowledge any copyrighted material and permission in the text (e.g. “Copyrighted (name of owner), used with permission”).
Last updated: May 26, 2010