Here you will find background, guidance, and more to ensure that DOE-funded STI is appropriately managed and preserved to support scientific research now and in the future.
|Announcement Notice 241.1 via Batch Upload
DOE Order 241.1B, Scientific and Technical Information Management, requires that the results of DOE research be made available by announcing and/or providing various types of STI in acceptable electronic formats to the DOE Office of Scientific and Technical Information (OSTI). The Announcement Notice (AN) 241.1 provides the bibliographic information (metadata) required to appropriately identify, process, and/or announce and disseminate the results of work funded by DOE or performed in DOE facilities.
DOE Programs and DOE Major Site/Facility Management Contractors, multiprogram laboratories, single program laboratories, and other DOE facilities should submit the announcement notice for each STI Product to OSTI for processing in accordance with the requirements of DOE Order 241.1B, Scientific and Technical Information Management. The STI Product can be provided via a URL to the site-posted copy or uploaded to OSTI; audiovisual STI Products can be provided via URL or FTP. Reporting that may be required under the terms of the contract but which is not appropriate for transmittal to OSTI includes reporting for contract proposals, funding status, routine construction or inventory, and similar products.
Batch Upload allows you to upload multiple 241.1 records in one file, while the Announcement Notice 241.1 interface allows submittal of only record at a time. Both 241.1 submission methods are secure and handle either publicly available (Unlimited) or controlled unclassified STI (CUI or Limited Access).
Harvesting and the AN 241.1 Web Service are additional options by which STI metadata and products can be submitted to OSTI. They are automated protocols and logging on to the E-Link website is not necessary. Information regarding these methods is available on the Scientific and Technical Information Program (STIP) website, www.osti.gov/stip/.
For general information or assistance with AN 241.1 information, contact OSTI at (865) 576-1223 or at the following email address: firstname.lastname@example.org.
Batch Upload used to run against a Document Type Definition (DTD) which meant that, not only did the correct XML tags have to be used, but they also had to be used in the correct order. Batch Upload no longer requires the tags to be in absolute, correct order, so the more correct terminology, "schema" is now being used to refer to the tags and requirements of an XML metadata file and record.
Using the correct XML tags, remembering to use the open and close symbols with the XML tags, using XML compliant characters for things such as quotation marks...all of these do continue to be necessary. Following business rules that specify additional fields and values required when certain metadata elements are used also continue to be necessary.
The old DTD format looked like this. The same XML tags, expected values, and business rules are now expressed in a more readable format for users to follow and understand. They are also divided into two tables: required metadata and optional metadata. You may wish to view these sample XML records or check metadata field lengths allowed.
If you have questions as you prepare your XML metadata file for Batch Upload, please contact Jannean Elliott at 865.576.6784 or email email@example.com.
The Metadata File
Uploading/Attaching Full Text
Note: Some records will not require a full text as long as you have included a site URL in the metadata. However, all records with Limited Access MUST have the full text attached/uploaded.