STIP Managers Teleconference

June 12, 2007

12:00-1:00 pm ET

 

Participants:  Gayla Bratton (LMIT), Kim Johnson (ANL), Nancy Doran (PNNL), Janine Ford (NNSASC), Kevin Schmidt (SRS), Kim Kindrew (JLAB), Katherine Crawley (ORISE), Mary Petersen (BNL), Janis Aardal (LMIT), Dale Claflin (INL), Kathy Macal (ANL), Cathy Wright (NETL-ARC), Fina Martinez-Myers (NSTec), Roselle Drahushak-Crow (GFO), Sharon West (SLAC), Stephanie Weitzenkamp (SLAC), Donna Lawson (Y-12), Allison Easter (AMES), Isom Harrison (LLNL), MiMi Legan (CHO), Evelyn Kelley (LANL), Sharon Jordan (OSTI), Judy Gilmore (OSTI), Dave Bellis (OSTI), Jannean Elliott (OSTI), and Kathy Waldrop (OSTI)

 

Headquarters Update (Sharon Jordan) –

 

Science.World – On June 5, OSTI demonstrated the "Science.World" global science gateway for Dr. Orbach, British Library staff, State Department and other agency officials.  The demonstration went well and Dr. Orbach was pleased.  The domain name for Science.World is actually worldwidescience.org.  During test mode, the username is “Worldwide” and the password is “scienceworld”.  It iwll be publicly launched and demonstrated at the International Council on Scientific and Technical Information meeting June 22.  There are currently seven countries involved in this collaboration, and the US contribution is Science.gov, which includes DOE’s information.  It is unknown at this time what international group might provide governance for the website.

 

Patent Database – OSTI is working with DOE's General Counsel and Office of Science Communications Director regarding the launch of the Patent Database.  The official splash for the announcement is being planned for this summer, but an event may be planned in conjunction with the DOE 30th anniversary in Fall 2007. While in test mode at www.osti.gov/doepatents, the username is doepatents and the password is invent.  The database includes Patent Records back to the 40’s.  HQ continues to provide updates to the database and Public Affairs is sending OSTI photos used in press releases.

 

e-Gov Act and Federally Funded Research - Discussions regarding a possible Federal-agency wide R&D Projects system are taking place between NSF and DOE.

 

DOE Web Policy – The CIOs office is looking at establishing new DOE Web policy.  The idea is to create a policy that will be pushed out at least to all doe.gov sites.  It is unknown at this time what form such a policy will take or the scope of coverage.

 

R&D Records Schedule – As mentioned at the 2007 STIP Meeting, Sharon is heading up the R&D Records Schedule group.  The group is making slow progress.  As soon as the group makes a recommendation it will be shared with the STIP Managers.

 

Journal Update (Judy Gilmore) - An Elsevier representative will be meeting with OSTI on-site June 12, to discuss possible consortia arrangements for the upcoming subscription year.  Thanks to all the sites which participated in recent conference calls and which provided useful input in preparation for discussions with Elsevier.  In addition, as reported at the recent STIP meeting, OSTI now has a tool to compare journal articles available through Web of Science with journal article submissions to OSTI on a site by site basis.  Nancy Doran has provided useful feedback to OSTI on items identified for PNNL for the year 2005 and this will assist OSTI in reviewing the utility of the tool.  OSTI will follow-up with sites on an individual basis to provide journal input for their respective sites.

 

E-Link Enhancements (Kathy Waldrop) – The new E-Link enhancements demonstrated at the 2007 STIP Meeting were deployed late yesterday afternoon and are available for use and feedback.

 

The enhancements include: Reconciliation reports for Hidden, USO, Patent Pending, Unable-to-Process, and Failed URLs.  Each of these lists needs to be reconciled by the respective site(s) using the appropriate E-Link submission method (i.e., DOE F 241.3 or 241.1 web forms, Harvesting) used to provide the metadata. These reports should be checked periodically as OSTI is still cleaning up older site codes reflecting OSTI instead of submitting sites.

 

There is also a Status Reports section so sites can see their documents that have been unhidden, deleted, harvested, and submitted with R&D Project IDs.  This section is for information purposes only.

 

The E-Link Search Screen has also been enhanced with new searching and output capabilities.  There are additional data fields to search by such as the medium, STI product type, access limitation, system entry date, publication date, date last submitted to OSTI, subject category, sponsoring organization, and country of publication.  The enhanced search screen now allows searching by date ranges too and search results can be downloaded into an Excel spreadsheet if you so choose.

 

Miscellaneous – All

 

2008 STIP Meeting (Kathy Waldrop) – OSTI has been working with hotels in Santa Fe to find one that will accept the per diem rate for rooms and offers a reasonable meeting room price.  It appears that we will be contracting with Hotel Santa Fe and the meeting will be the week of April 21, 2008.  More information will be shared as plans are firm.

 

Subject Category Recommendations (Jannean Elliott) - Judy Gilmore gave a presentation at the 2007 STIP Meeting regarding subject categories and how OSTI arrived at the recommendations.  The draft list was sent out before the call.  OSTI requested sites review the list and provide feedback to Jannean by Monday, July 2, 2007.  The current subject categories reside at https://www.osti.gov/elink/authorities.jsp.  Sharon added that after we get buy-in from the sites OSTI will look at the ripple effect the changes will have on the OSTI products, etc. before final approval and implementation.  

 

SLA (Nancy Doran) – Nancy recommended OSTI present at future SLA Conferences to promote Information Products and Science Accelerator and mentioned that individuals at the SLA conference were excited about the Science Accelerator.  Sharon pointed out that we normally have a representative at the conference, but that OSTI did not present this year.  Sharon welcomes feedback from the STIP community regarding Science Accelerator.

 

Grant STI Deliverables (Roselle Drahushak-Crow) – Roselle mentioned that the Golden Office inherited a number of grants awarded to small non-profit recipients for outreach activities and for many of these no STI deliverables were required to be generated.  She was curious if this type of award should generate STI deliverables and OSTI said it depended on the outreach activity.  Each outreach activity would have to be considered on a case-by-case basis to determine if STI would be a result of the activity.