The United States Department of Energy, in accordance with its responsibility to encourage research and development in the energy area, awards grants of used energy-related laboratory equipment. Universities, colleges and other non-profit educational institutions of higher learning in the United States are eligible to apply for equipment to use in energy-oriented educational programs in the life, physical, and environmental sciences, and in engineering.
The equipment listed in this database is available for grant; however, specific items may be recalled for DOE use and become unavailable through the program.
Frequently Asked Questions
Any non-profit, educational institution of higher learning, such as a middle school, high school, university, college, junior college, technical institute, museum, or hospital, located in the U.S. and interested in establishing or upgrading energy-oriented educational programs in the life, physical, and environmental sciences and in engineering is eligible to apply. An energy-oriented program is defined as an academic research activity dealing primarily or entirely in energy-related topics.
Application reviews and grant awards are performed on a first-received, first-qualified basis.
Is my school required to have a government contract to apply for equipment?
No, an institution is not required to have a current DOE grant or contract to participate in this program.
How long will it take to find out if my application has been approved?
After you have submitted a completed application, it is sent to the respective DOE office for approval. The Organizational Property Management Officer (OPMO) has 14 days to review an application. When an application is approved, the OPMO notifies the grantee via e-mail. Unapproved application e-mail notifications will list the reason for the disapproval.
Who will have title to the equipment?
Title to the equipment, when granted by DOE, will vest with the educational institution.
Who is responsible for arranging and paying for shipping?
The institution requesting the equipment is responsible for arranging and paying for shipping and handling. The cost of shipping and handling to "high-need" middle schools and high schools may be offset, dependent upon the level of need.
The term "high-need school" applies to a school that meets any of these definitions:
(A) designated with a school locale code of 41, 42, or 43, as determined by the Secretary of Education
(B) located in an area in which the percentage of students from families with incomes below the poverty line is 30 percent or more
(C) located in an area with a high percentage of out-of-field teachers, i.e. teachers who are teaching an academic subject or a grade level for which the teacher is not highly qualified
(D) within the top quartile of elementary schools and secondary schools statewide, as ranked by the number of unfilled, available teacher positions at the schools
(E) located in an area in which there is a high teacher turnover rate
(F) located in an area in which there is a high percentage of teachers who are not certified or licensed
For those institutions that are not "high-need" middle and high schools, the shipping arrangements should be initiated within one week after receipt and acceptance of the grant by the institution.
The requesting institution must call or e-mail the Point of Contact (POC) listed in the approval e-mail to provide shipping instructions and pay for the costs of care and handling. Such costs normally consist of packing, crating, shipping, and insurance, and are limited to actual costs.
How do I find the contact information for an item of equipment?
Contact information for each item is listed on the "Equipment Information" page, as well as on the grant award e-mail sent to the applicant.
What if the equipment I receive needs to be repaired or modified?
The cost of any repairs and/or modifications to any equipment will be borne by the recipient institution.
What are my other responsibilities?
The major responsibilities of the institution are summarized below. In addition, applicants must agree to comply with "LEDP Eligibility Guidelines and Certification Statement A: Terms and Conditions" and "Certification Statement B: Drug-Free Workplace".
- Provide shipping instructions and pay for all costs of packing, normal and special handling, crating and shipping; coordinate the costs and any payments with the cognizant DOE facility(ies) within one week of acceptance of the grant.
- The grant award notification e-mail contains the name and contact information of the person with whom you must coordinate the shipment.
- Utilize the granted equipment primarily for energy-related instructional purposes in regularly scheduled laboratory and instructional courses and associated activities.
- Pay for any repair and modification costs to any equipment received under this grant.
- At the end of the first year of use of the equipment, provide DOE with a report on the use of the equipment. Such reports will describe:
- Any new courses instituted as a result of the grant of the equipment;
- Existing courses which have been expanded as a result of the grant of the equipment;
- Research activities, e.g., thesis titles, journals articles, sponsored research, etc.; and
- Other ways the equipment has been used to enhance courses, e.g., experiments, demonstrations, etc.
What happens if I need to withdraw an application for an item of equipment?
If you have received notification that your application has been approved, contact either:
- The individual listed as the "Point of Contact" on your notification e-mail, or
- The approving Organizational Property Management Officer (OPMO) who's name and contact information is located at the bottom of the approval e-mail.
If you have not received notification that your application has been approved.
- Send an e-mail to firstname.lastname@example.org
What is the Federal Supply Group Classification for LEDP program equipment?
The Federal Supply Group (FSG) classification for Laboratory Equipment Donation Program (the only type of equipment available for grant through the LEDP program) is code 66, Instruments and Laboratory Equipment.
What equipment is available under the LEDP program?
Examples of typical items of educational training apparatus or equipment that may be requested are listed below. It should be emphasized that the following examples are merely illustrative and not inclusive:
- Amp meters, voltmeters, electrometers
- Catalyst test units
- Distillation columns
- Dosimeters, survey meters, radiometers, and spectroscopes
- Gas and liquid chromatographs
- Gas tracers and analyzers - solar collectors and heliometers
- Ion control gauges
- Linear and pulse-height analyzers
- Mass spectrometers, infrared spectrometers, and ultraviolet spectrometers
- Power supplies
- Radiation detectors, monitors, scalers, and counters
- Radiation shields and reactor associated components
- Signal generators
- Temperature and pressure recorders
What equipment is not available under the LEDP program?
The following list is illustrative of the type of equipment that will not be provided:
- Equipment intended by the DOE institution for use in contractual research projects.
- Furniture, such as desks, tables, chairs, typewriters, etc. (exception is such equipment that may be an essential component of and physically attached to an Laboratory Equipment Donation Program system);
- General supplies.
How do I know what condition the equipment is in?
Equipment Condition Codes are found near the top of the "LEDP Equipment Information" page for each item. The condition of equipment is graded as follows:
1: Unused Good Condition
4: Used Good Condition
7: Repairable Requires Repairs
X: Salvage Salvage
S: Scrap Scrap