U.S. Department of Energy


Frequently Asked Questions

Who is eligible to apply for equipment?

Due to budget constraints, the free shipping program for "high need schools" has been discontinued; and middle and high schools are no longer eligible to participate in the Laboratory Equipment Donation Program (LEDP) program. Participation in the LEDP is limited to accredited, post graduate, degree granting institutions including universities, colleges, junior colleges, technical institutes, museums, or hospitals, located in the U.S. and interested in establishing or upgrading energy-oriented educational programs in the life, physical, and environmental sciences and in engineering is eligible to apply. An energy-oriented program is defined as an academic research activity dealing primarily or entirely in energy-related topics.

Application reviews and grant awards are performed on a first-received, first-qualified basis.

Is my school required to have a government contract to apply for equipment?

No, an institution is not required to have a current DOE grant or contract to participate in this program.

How long will it take to find out if my application has been approved?

After you have submitted a completed application, it is sent to the respective DOE office for approval. The Organizational Property Management Officer (OPMO) has 14 days to review an application. When an application is approved, the OPMO notifies the grantee via e-mail. Unapproved application e-mail notifications will list the reason for the disapproval.

Who will have title to the equipment?

Title to the equipment, when granted by DOE, will vest with the educational institution.

Who is responsible for arranging and paying for shipping?

The institution requesting the equipment is responsible for arranging and paying for shipping and handling. The shipping arrangements should be initiated within one week after receipt and acceptance of the grant by the institution.

The requesting institution must call or e-mail the Point of Contact (POC) listed in the approval e-mail to provide shipping instructions and pay for the costs of care and handling. Such costs normally consist of packing, crating, shipping, and insurance, and are limited to actual costs.

How do I find the contact information for an item of equipment?

Contact information for each item is listed on the "LEDP Equipment Information" page, as well as on the grant award e-mail sent to the applicant.

What if the equipment I receive needs to be repaired or modified?

The cost of any repairs and/or modifications to any equipment will be borne by the recipient institution.

What happens if I need to withdraw an application for an item of equipment?

If you have received notification that your application has been approved, contact either:

If you have not received notification that your application has been approved.

What equipment is available under the LEDP program?

Examples of typical items of educational training apparatus or equipment that may be requested are listed below. It should be emphasized that the following examples are merely illustrative and not inclusive:

What equipment is not available under the LEDP program?

The following list is illustrative of the type of equipment that will not be provided:

How do I know what condition the equipment is in?

Equipment Condition Codes are found near the top of the "LEDP Equipment Information" page for each item. The condition of equipment is graded as follows:

1: Unused  Good Condition
4: Used Good Condition
7: Repairable Requires Repairs
X: Salvage Salvage
S: Scrap Scrap


Last Modified: 05/24/2013