U.S. Department of Energy Office of Science Office of Scientific and Technical Information

Strategies for OSTI Support of National Laboratory Libraries -2009 and Beyond-



  • National Laboratory Libraries Coalition Meeting

    Strategies for OSTI Support of National Laboratory Libraries -2009 and Beyond-


    National Laboratory Libraries Coalition Meeting
    28-30 October 2009 � Argonne National Laboratory
    Erin C. Anderson
    Office of Scientific & Technical Information
    U. S. Department of Energy
  • National Laboratory Libraries Coalition Meeting

    You asked � we answer:


    • What does OSTI do for the DOE Laboratories and what are OSTI�s strategies for connecting with the labs?

    First a little review…
  • National Laboratory Libraries Coalition Meeting

    OSTI Works In Partnership with DOE Laboratories to Fulfill STI-related Requirements Under the Laboratories� Contract


    • DOE�s STI Program Managed by OSTI

      – Provides accountability and historical record by creating a central, authoritative collection of DOE STI for long-term use and access

      – Fulfills statutory mandates

      – Enhances transparency of DOE research

      – Saves research dollars by reducing duplication and enabling reuse of previous research

    • OSTI Responsibility Has Been Established In:

      – Atomic Energy Acts of 1946 and 1954

      – Energy Reorganization Act of 1974

      – Department of Energy Act of 1977

      – Energy Policy Act of 2005

      – America COMPETES Act of 2007


    …OSTI does this while also providing a host of products to assist librarians and researchers


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    Successes: The Importance of Partnership


    • As a collaborative partnership comprised of representatives from Headquarters Programs, DOE Operations Offices, DOE Laboratories and technology centers STIP is both a success and the key to success by providing a framework for routine communication and information exchange.

    • OSTI and the Labs are partners in making scientific and technical information available.

    • Increased use/visibility of DOE R&D: from 1995 to 2008, web transactions increased from 300,000 to 84,000,000 � a 28,000% increase.

    14.2 million Full-Text Downloads in FY08
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    Strategies for OSTI Support of Laboratory Libraries


    • Connection: OSTI and National Laboratory Libraries

       – New Technologies

       – Breakthroughs and Enhancements

       – Digitization

       – Outreach

    • STI Finder

    • New Media Working Group

    • Collaboration from Laboratory Libraries

    • Strategies to Support Laboratory Libraries

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    New Technologies: OSTI Homepage www.osti.gov


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    New Technologies: Tabbed Widgets


    OSTI Widgets: http://www.osti.gov/widgets.html

    Plain Search Box Widget

    Customizable Tabbed Widgets
  • National Laboratory Libraries Coalition Meeting
  • National Laboratory Libraries Coalition Meeting

    Breakthroughs and Enhancements (Information Bridge)


    FY09 Enhancements:

    • Provides Free public access to more than 211,973 full-text DOE documents (last year 10/2008 188,139 full-text)

    • Expanding in full text digitization efforts via multiple approaches (30,000-35,000 legacy documents were digitized as result of INIS microfiche digitization project)

    • Search results:�

       – possible alternative spelling suggestions,

       – clustering of authors and subjects,

       – capacity to create Alerts on the fly,

       – capability to export citations using Endnote or Zotero

    • Web 2.0:� Widgets and Share features added

    • Spell check when using Basic Search: when a word is spelled incorrectly, offers options to the spelling used

    • News features and ability to participate in Document Discussions

    Future Enhancements:

    • Web 2.0 capabilities


  • National Laboratory Libraries Coalition Meeting

    Breakthroughs and Enhancements (Energy Citations Database)


    FY09 Enhancements:

    • Free public access to more than 2,629,847 citations with over 223,563 full-text DOE documents (last year 10/2008 2,351,671)

    • Expanding in full text digitization efforts via multiple approaches (30,000-35,000 legacy documents were digitized as result of INIS microfiche digitization project)

    • Search results:� possible alternative spelling suggestions, clustering of authors and subjects, capacity to create Alerts on the fly, capability to export citations using Endnote or Zotero

    • Web 2.0:� Widgets and Share features added

    • Adopt-A-Doc link though which individuals can sponsor digitization of DOE documents

    • News features


  • National Laboratory Libraries Coalition Meeting

    Breakthroughs and Enhancements (Science Research Connection)


    FY09 Enhancements:

    • 1,975 requests fulfilled for digitized full-text

    • 808 registered users

    • SRC was migrated to a new search engine during FY 09 � enabling faster search and retrieval results

    Future Enhancements:

    • Wideview - a tool for enhancing global discovery


  • National Laboratory Libraries Coalition Meeting

    Breakthroughs and Enhancements (Energy Technology Data Exchange)


    FY09 Enhancements:

    • South Africa joined in November 2008.

    • As of 30 July 2009, the database now provides users a choice of over a quarter of a million full text documents for free viewing and downloading in energy-related areas. These electronic documents are research reports, conference papers, and other energy-related publications that reside directly on the ETDEWEB server, typically in PDF format.

    • ETDE's 250,000th full-text document is titled "What's driving energy efficient appliance label awareness and purchase propensity?" submitted by Germany.

    October 2009:

      Total Bibliographic records available: 4,248,000

      Total records with full text available: 262,000

      Total records with Digital Object Identifier (DOI) links: 920,000
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    Breakthroughs and Enhancements (DOE Data Explorer)



    FY09 Enhancements:

    • Nearly 400 collections of non-text information by end of FY09

    • Web host (physical location) for each collection added for clarity (can be browsed or searched)

    • Fields added to each record to clearly show which collections have specialized interfaces at the home source and which collections require user registration before access is granted.

    • DDE now has its own search widget.

    Future Enhancements:

    • Exact phrase searching with quotes added to already existing word search (in production mid-November, 2009)

    • Data Center crawl search will be released January, 2010

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    Breakthroughs and Enhancements (Science Accelerator)


    FY09 Enhancements:

    • An array of new search and retrieval features and capabilities have been added to ScienceAccelerator.gov, providing new options for customizing�the search experience:

       – allows you to e-mail your search results

       – offers the capability to export search results into your citation management software

       – provides links to EurekAlert! Science News and Wikipedia information on your topic(s) of interest

       – clusters results by related topics and/or by date in order to more easily target subsequent searches

       – provides the capability to received Alerts about your selected topic(s)

    Upcoming:� Addition of DOE Data Explorer to the federated search
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    Breakthroughs and Enhancements (Science.gov)


    FY09 Changes:

    • A major review of the subject categories was undertaken by the agencies.� This was to bring terminology up to date (since launch in 2002) and add/subtract categories that may have changed significantly or subtly. Changes were implemented in September 2009.

    • DOT joined Science.gov and is now a contributing member.� The DOT Integrated Search was added to the deep web search.

    • Additional databases added this year were USDA Food and Nutrition Center and EI A Publications.

    Upcoming Enhancements and Changes (FY10):

    • An aggregated RSS news feed, populated by the participating agencies is planned for this fall.� This will likely be on the main page and provide a one stop for major science agency news feeds

    • The Science.gov Internships and Fellowships section is very popular.� It will be made more user friendly, and searchable, during the Fall/Winter.

  • National Laboratory Libraries Coalition Meeting

    Breakthroughs and Enhancements (WorldWideScience.org)


    FY09 Enhancements:

    • Recent enhancements include the addition of Alerts and a quick share tool for use with social networking sites, clustering by Author and Publication, and increased speed and improved relevancy ranking.

    • Continued growth - now covering over 400 million pages of STI from 61 databases/portals in more than 60 countries, representing over three-fourths of the world's population.

    Upcoming Enhancements:

    • Current research in multilingual translations technologies will enable searching of non-English databases, with planned incorporation into WWS in 2010.


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    Digitization of DOE Report Collections


    • Legacy Collection-Unclassified Vault contains 1.2 Million full-text scientific documents and approximately 400,000 microfiche. This represents the accumulated knowledge from DOE and predecessor agencies since the early 1940�s.

    • Long-term plan to digitize entire collection-Funding is key limitation.

    • 15% of legacy collection has been digitized.

    • Establishment of partnerships (e.g. INIS) and other efforts (Adopt-A-Doc?) have been key to accelerate digitization efforts.

  • National Laboratory Libraries Coalition Meeting

    Adopt-A-Doc? http://www.osti.gov/adoptAdoc/


    What?

       – On-demand service�provides the option to sponsor digitization of full-text DOE technical reports making research broadly available

    When?

       – Announced November 2008

    Result?

       – Product has been well received

    How Many?

       – 300,000+ full text reports available to digitize

       – More than 30% of requests have been international

    Who?

       Requests have originated from:

       – United States

       – Sweden

       – South Africa

       – Israel

       – United Kingdom

       – Australia

       – Colombia

       – Belgium



  • National Laboratory Libraries Coalition Meeting

    OSTI Staff and Outreach


    • Valerie Allen

       – Immediate past Director of the Special Library Association�s (SLA) Government Information Division (Served two consecutive one year terms)

    • Erin Anderson

       – 2009 Membership Chair, Tennessee Valley Chapter (formerly Southern Appalachian Chapter) of SLA

       – 2010 President-Elect, Tennessee Valley Chapter, SLA

    • Tim Byrne

       – 2009 Chair of the Depository Library Council for the Federal Depository Library Program

    • Presentation at the Federal Depository Library Program Conference-October 2009

    • Exhibit at the ALA Annual Conference-June 2010

    • Presentation at the Tennessee Library Association�s Government Documents Roundtable-October 2009

    • Support of the Office of Science Exhibit at AAAS 2010

    • CENDI (longtime interagency collaboration)

  • National Laboratory Libraries Coalition Meeting

    You asked � we answer:


    • There was a comment that OSTI seemed to be going directly to the researchers to get information, bypassing the designated Lab contacts. There is interest in understanding OSTI�s strategy.
  • National Laboratory Libraries Coalition Meeting

    DOE Researchers


    • OSTI does not go directly to researchers�OSTI coordinates with each sites� STI Manager.

    • Information submitted to OSTI goes thru a sites� process for E-link submission; whether it is document by document or an established harvesting protocol.

    • Ways in which individual DOE researchers may interact with OSTI:

       – They register for Science Research Connection

       – They receive an email (i.e. referred to as Author Notification) providing them with a link to their report's) in DOE�s InfoBridge database

       – Based on their expertise, they may be contacted at the direction of Headquarters regarding a special project

       – Their personal webpage is identified as appropriate for the E-Print Network�does not take the place of formal STI submission

       – Ad hoc requests initiated by researcher are referred back to the STI Manger at that researcher�s laboratory

    YOU MAY ASK, �WHAT ABOUT STI FINDER?�

  • National Laboratory Libraries Coalition Meeting

    STI Finder


    STI FINDER DOES NOT INVOLVE DIRECT INTERACTION WITH RESEARCHERS

    BACKGROUND:


    • Initially developed to assist GPO in locating federal documents not found within their system.

    • Later the STI Finder tool was used to assist an STI manager in identifying obscure STI posted bypassing their STI process.

    • Later STI Finder was used to look at several DOE laboratories websites identifying a significant amount of STI throughout the Department that hadn�t been submitted to OSTI.

    • Worked with the STI Manager, 800+ items were identified to be added to E-Link

    KEY POINT: STI Finder is designed to assist STI Managers in identifying STI documents that may be bypassing the lab�s STI process. OSTI does not intend to use the STI Finder tool as a replacement for routine or existing STI submission options.

  • National Laboratory Libraries Coalition Meeting

    You asked � we answer:


    • How does the New Media Working Group tie into OSTI�s strategy for the Laboratory Libraries?
  • National Laboratory Libraries Coalition Meeting

    STIP: New Media Working Group


    • Revision of DOE Order 241.1 will explicitly include data and multimedia as STI formats that need to be submitted to OSTI

    • Resulting in the ability to make additional R&D results broadly available.
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    You asked � we answer:


    • Last year the focus of OSTI�s presentation was on what OSTI does for libraries. Is OSTI looking for more collaboration from the Laboratory Libraries?
  • National Laboratory Libraries Coalition Meeting

    Is OSTI Looking for More Collaboration with Laboratory Libraries?


    • Links to OSTI Products from the Laboratory Library�s Web Page

    • Provide Promotional Material to DOE Researchers and Other Library Users

    • Educate Library Users About OSTI Products as well as Use and Placement of OSTI Widgets
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    You asked � we answer:


    • What additional strategies can OSTI utilize to support Laboratory Libraries?
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    Additional Strategies OSTI Can Use to Support Laboratory Libraries


    • Use of Open URL

    • Spotlight Laboratory Libraries-Highlighting Accomplishments from OSTI�s Homepage

    • Provide On-Site Overview and Training for DOE Researchers Regarding OSTI Products/Services

    Any other ideas?
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    Please Stay In Touch and Let Us Hear Your Comments…


    Karen J. Spence spencek@osti.gov (Assistant Director for Information Systems)

    Erin Anderson andersone@osti.gov (Library & University Outreach, Web 2.0, Widgets)

    Webmaster OSTIWebmaster@osti.gov (OSTI Homepage Comments & Feedback)
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