Summary: PAPERWORK REQUIRED FOR NIH GRANT CLOSEOUTS
NIH will close out a grant as soon as possible after expiration if the grant will not be extended or after
termination as provided in 45 CFR 74.71 through 74.73 and in 45 CFR 92.50. Closeout includes ensuring timely
submission of all required reports and adjustments for amounts due the grantee or NIH. Closeout of a grant
does not automatically cancel any requirements for property accountability, record retention, or financial
accountability. Following closeout, the grantee remains obligated to return funds due as a result of later refunds,
corrections, or other transactions, and the Federal government may recover amounts based on the results of an
audit covering any part of the period of grant support.
Unless the GMO grants an extension, grantees must submit
1) Final FSR
2) Final Progress Report, and
3) Final Invention Statement and Certification
all within 90 days of the end of grant support. Failure to submit timely and accurate final reports
may affect future funding to the organization or awards with the same PI.
1) Financial Status Report (OMB269) must be submitted within 90 days of the expiration date. At UVA, OSP
prepares this document and School of Medicine Grants & Contracts sends a copy to the PI for submission with
the other documents.
2) Final Progress Report An original and one copy of this report should be submitted to the GMO.