Summary: Notice of Invoicing Standards from the University of Houston
In accordance with Texas Government Code, Chapter 2251 (prompt payment law), and related rules issued
by the Texas Building and Procurement Commission, the University of Houston has established the
invoicing standards listed below. All invoicing standards must be followed or the invoice will be returned to
the vendor for correction immediately and no later than twenty-one (21) calendar days after it was received.
1. Invoices must be mailed, faxed or emailed by the vendor to the address indicated on the University's
purchase order, contract or other University document provided to the vendor.
2. Invoices must include the following information:
a. Vendor's mailing (remit to) address for payment.
b. Vendor's mailing address for correspondence.
c. Vendor's phone number, fax number and/or email address of representative who can
answer questions regarding the invoice.
d. University's purchase order, contract or other document number.
e. Name and mailing (ship to) address of the University department that received the goods
or services, as indicated on the purchase order or contract.
f. Vendor's Texas Identification Number (TIN) issued by the Comptroller of Public Accounts.
g. Description of the goods delivered or services rendered, in sufficient detail to identify them
as the same goods/services on the purchase order or contract.
h. Information identifying and supporting a successor organization to the original vendor, if
necessary, with sufficient information to make payment to the successor organization.