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The above guidelines are general and exceptions may apply. Page 1 Prepared by Elena Williams
 

Summary: The above guidelines are general and exceptions may apply. Page 1
Prepared by Elena Williams
Group Travel
Paying to a third party for lodging and other travel related expenses on a check request after the travel takes
place
Ex: Hotels, Enterprise-Rent-A-Car, Bulldog Limousine, Study Abroad Providers, etc.
Required Documents
Employee travel Non-employee travel
- invoices/receipts Did a non-employee receive a fee for services?
- master travel expense statement
- distribution form listing employees and the No Yes
last four digits of their SSN (ex: students, (ex: speaker receives
- direct billing authorization form prospective employees, etc.) a compensation for
(must be obtained before travel takes place, his/her presentation)
not needed for Study Abroad Providers)
- invoices/receipts - invoices/receipts
- master honoraria form - master honoraria form
- direct billing authorization form - distribution form listing
(must be obtained in advance, non-employees and their
not needed for Study Abroad Providers) full SSN

  

Source: Arnold, Jonathan - Nanoscale Science and Engineering Center & Department of Genetics, University of Georgia

 

Collections: Biotechnology