Summary: UNIVERSITY OF HOUSTON SYSTEM
SECTION: Fiscal Affairs NUMBER: 03.A.09
SUBJECT: Manual Checks
January 13, 1998; Revised January 31, 2009 Page 1 of 2
This administrative memorandum states the policy regarding all checks prepared
manually, by the Treasurer's Office.
2.1. Manual checks written by the Treasurer's Office will be written only after
approval of the Accounts Payable Department or the Payroll Department and the
Treasurer or their designee. All such non-imprest manual checks must be
supported by a State of Texas Purchase Voucher audited by the Accounts Payable
Department or by appropriate payroll documents authorized by the Payroll
Department. Manual payroll checks will be written only to replace damaged, lost
or stale-dated payroll checks, or in emergency situations after net pay has been
determined by the payroll system.
2.2. All check stock and facsimile signature plates and/or signature stamps shall be
physically safeguarded in a safe, locked drawer, locked file cabinet or similar