Summary: UH SYSTEM PURCHASING GUIDELINES
Revised October 21, 2011 Page 1 of 7
These guidelines apply to the procurement of non-construction goods and services for all University of
Houston System (UHS) components.
Reason for Purchasing Guidelines
The Texas Education Code 51.9335 provides a general description of the requirements for the
acquisition of goods and services by institutions of higher education and the UHS Purchasing
Guidelines are intended to help UHS components comply with these and other state and federal
regulations through more specific procurement procedures.
1.1 All purchases made using funds paid through UHS cost centers, except for agency funds
(fund 9xxx), must comply with these procedures. Agency funds do not belong to UHS
and are not subject to these procedures. However, as the custodian of those funds, the
responsible UHS department must ensure that expenditures on agency funds are
reasonable, necessary, properly documented, and in accordance with the fund's purpose.
All purchases with UHS funds must be fully documented with all documents retained
in accordance with the UHS records retention schedule. On purchases above
departmental delegation, departments should contact the Purchasing Department to