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November 18, 2010 Dear Colleagues,

Summary: November 18, 2010
Dear Colleagues,
NIH is eliminating the two-day error correction window for applications with due dates on and after
January 25, 2011. The elimination of this window, which has been in place since NIH started
accepting Grants.gov submissions, represents a fundamental change and challenge to the grant
application process. Applicants will no longer have any post-deadline opportunity to correct errors or
view the application in the NIH eRA Commons. As a result, it is very possible that applications
submitted shortly before the deadline will generate errors that cannot be corrected for an on-time
submission, resulting in proposal rejection. As a reminder, NIH will not process electronic applications
with errors.
In response to this change, the School of Medicine's Office of Grants and Contracts, in conjunction
with the Dean, is implementing a new deadline policy to avoid last-minute gambles with proposal
submissions. The policy, effective January 1, 2011, is the following:
All grant applications (federal and non-federal) will be due to the Office of Grants and
Contracts seven (7) business days prior to the deadline.
Applications will be date and time stamped upon receipt. To be considered compliant with this
policy, applications must be final and complete, including the science components and a
signed internal proposal approval form ("goldenrod").
Grant applications submitted in accord with this policy will be reviewed, corrected, submitted
and revised as necessary to ensure successful submission.


Source: Acton, Scott - Department of Electrical and Computer Engineering, University of Virginia


Collections: Computer Technologies and Information Sciences