Summary: S:\Technology Services\PDF Project\Equipment Approval Form.doc Updated: 2/20/8
GUIDELINES FOR EQUIPMENT USE
IN SPACES RESERVED BY NEWCOMB EVENT PLANNING
(Lighting, Electrical, Decorations, Set/Stage)
The following equipment brought into venues managed by Newcomb Event Planning must be approved
and/or inspected prior to the event due to Safety and Fire Codes:
· Any equipment requiring electricity, including but not limited to DJ equipment, powered audio
mixers, powered speakers, amplifiers, lighting equipment, rope lights, and/or theatrical lighting.
· Pieces of electrical equipment with multiple accessories, such as a combination of a laptop
computer, LCD projector, and audio equipment. Laptops and LCD projectors used in the
Newcomb meeting rooms do not require approval, unless multiple items will be used at once in
the same room, or in addition to multiple pieces of other equipment.
· Decorations including but not limited to any type of fabric or free-standing structure, such as a
trellis or theatrical set. All fabrics must have a flame certificate that complies with NFPA 701.
These items must be approved by the Newcomb Hall Audio/Visual Support Office and/or the
Maintenance Supervisor (or in their absence, the Assistant Director for Operations). In some cases, an
inspection must be scheduled prior to the event. All responsibility for said equipment, including storage
and technical support, lies entirely with the customer.
1. CIO/Dept must schedule a time to complete the inspection with the Maintenance Supervisor or