Summary: GUIDELINES: Collection and Use of Social Security Numbers
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Pursuant to SAM 01.D.05, the duties of the Privacy Officer include, in part, the issuing of
guidelines with regard to the use of social security numbers ("SSN"). This document
provides guidelines for the protection of the confidentiality of SSN. As provided by
section 2.5 of SAM 01.D.05, it is the responsibility of each component university of the
University of Houston System (the "System") to adhere to these guidelines.
The purpose of these guidelines is to protect the confidential nature of SSN without
creating unjustified obstacles to the conduct of the business of the component universities
and the provision of services to its many constituencies. Nothing in these guidelines is
intended to prohibit or restrict the collection, use, and maintenance of SSN as required by
These guidelines are based on public policy and privacy issues and not on convenience or
past practices. Nevertheless, the financial burdens and the potentially disruptive nature of
reprogramming and immediate conversions of business and information systems must be
balanced with the potential risk to individual privacy from the collection, maintenance,
and use of SSN.