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Summary: VI-26.00(A) UNIVERSITY OF MARYLAND POLICY ON THE COLLECTION,
USE AND PROTECTION OF ID NUMBERS
(Approved by the President May 31, 2005)
I. Purpose:
The University of Maryland is dedicated to ensuring the privacy and proper handling of
confidential information relating to students, faculty, staff and individuals associated
with the University. Traditionally, the Social Security Number (SSN) has been used as a
common "person" identifier and the key to University "person" databases. The purpose
of this policy is to authorize the creation of new methods of unique identification that
will replace reliance on the SSN and allow for easy identification of a person for
University transactions.
II. Policy
Use of the SSN as an identifier will be discontinued, except where required for
employment, IRS reporting, Office of Institutional Research and Planning analysis,
federal student financial aid processing and a limited number of other business
transactions. While the SSN will be collected and retained as authorized by law, it will
not be used for routine identification or authentication purposes. Instead, a unique, nine
digit university identification number called U ID Number will be assigned to each
individual. For computer access, individuals will also have a unique Directory ID. For
complete authentication, these identifiers (U ID Number and Directory ID) are
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